Board Minutes: April 20, 2016: 11:30-12:58PM

Cowlitz County Community Network

Board Meeting

April 20, 2016 11:30 – 12:58 PM

 

Present: Kay Gunter, Pat Harrold, Lacey Cairns, Liz Cattin, Rod McHattie, Julie Nye, Chris Rugg, Sybil Sides, Ray Van Tongeren, Steve Watters and Sharon Weinhold.  Guest Jenn Schapman, South Kelso Community Advocate Coordinator, also was present.

 

Excused: Julia Bishop, Tim Krueger, Tabatha O’Brien, Michael O’Neill,

 

Unexcused: None

 

Quorum: Yes

 

Welcome and Introductions: Kay welcomed the attendees and began the meeting.

 

Additions to the Agenda: none

 

March 16, 2016 Meeting Minutes: The minutes had been sent to the Board members for their review prior to the meeting. The actions listed in the meeting minutes were reviewed; all action items were completed. Several Board members had asked that the Strategic Planning session be deferred so they could participate and included on the Network Board meeting agenda for May. No one objected to this change.

ACTION: Include Strategic Planning on the Agenda for the May meeting. (Sharon)

Motion to approve the March 16, 2016 Network Board Minutes: Pat; second: Ray. The vote was unanimous and the motion carried.

 

Grant Status Report / Budget Update:

Current Grants Status:

-Kaiser Permanente Community Fund Grant (KPCF) ($161,095). This three year grant for implementation of a “Coordinated Prevention System for Healthy Starts” began on January 1, 2014 and will continue through December 31, 2016. Through March 2016, grant funds received: $140,665; expenditures were $104,377.

 

-Town Hall Meeting. The Network received a $500 stipend from the Substance Abuse and Mental Health Services Administration (SAMHSA) to host a town hall meeting. The Town Hall meeting was held on April 19. The $500 was fully expended.

 

Approval of Expenditures: The Itemized Voucher amounting to $5,466.09 was presented to the Network Board for review and approval. The $5,466.09 expenditures are for Annual Office Rent ($1,589.52); Phone Bills for January, February and March ($43.59); Email Hosting Service ($10); Website Donate Button ($27); and Miscellaneous Expenditures, the majority which were for the Town Hall Meeting ($295.98). In addition, $3,500 was deposited into the Network’s checking account for payroll.

Motion to approve the voucher as presented: Rod: second: Pat. The vote was unanimous and the motion carried.

 

Payroll for the period March 1, 2016 through March 31, 2016 was $3,260.44, which includes the cost of the payroll and associated employer costs. Payroll processing charges were $51.99. As of March, 31, 2016, the balance in the checking account used solely for payroll and payroll processing was $5,772.83.

 

-General Liability Insurance. The Network received the annual bill of $806 for liability insurance which would be effective April 24, 2016. This insurance has been required for grants provided by the County. After checking with the County, it does not appear that funding will be available for new grants of Network interest until 2018. Per RCW 70.190.190, Network Board members are immune from all civil liability arising from their actions done in their decision-making capacity as a Network member. After discussion, Network Board members decided that the Network will not renew the insurance policy at this time.

 

-Donation Button on Website. A paragraph was added to the Network website that addresses the current focus of the Network’s work and invites website visitors to join the Network either by participating in the meetings and activities or sustaining the work with a donation. With help from Pat, a PayPal account was established and a donor button was added to the website. There was discussion on how we can attract visitors to the website. Liz suggested adding facebook to the website, possibly having a competition, and inviting people to like and share. Pat encouraged Board members to add the link to their organization’s website.

ACTION: Explore adding facebook to the Network website and encourage Board members and others to add the Network website link to their organization’s website. (Sharon)

 

-WA State Department of Early Learning, Strengthening Families Washington invited applications for funding to provide prevention services for child abuse and neglect. The Network submitted a Letter of Interest to provide Positive Parenting, parent education and support to pregnant women, mothers and caregivers with young children in Cowlitz County and surrounding communities, but was not invited to submit a full proposal.

 

-NWHF Kaiser Permanente Community Fund Letter of Interest. The KPCF is offering 3-year implementation grants in 2016 to begin in 2017 to organizations that are ready to implement a defined plan of action with goals and outcomes. The focus areas are Early Life, Educational Attainment and Economic Opportunity. The Network is exploring this opportunity. Due date for the LOI is May 13.

 

-Healthy Living Collaborative. The Network Board also is exploring a potential opportunity to work more closely with the Healthy Living Collaborative South Kelso Community Health Advocates.

 

-A second NWHF grant opportunity, a capacity building initiative, was announced on April 11. The goal of the grant is to increase the efficiency, effectiveness, and sustainability of nonprofit organizations or those under the fiscal sponsorship of a nonprofit organization actively engaged with and led-by underrepresented, underserved, and low-income communities serving in the KPNW service area. Deadline for the Letter of Inquiry is May 16.

 

NWHF Implementation Grant:

-Interim Report. The fifth interim report will be due in May. Board members discussed the work that has been accomplished during this reporting period and lauded the continued involvement and support from our partner organizations.

 

-Resource Directory. The Resource Directory at www.linkingcowlitzcounty.org now contains more than 450 resources. Wahkiakum County resources have been added.

 

-Trauma Informed Pathway. The Network has not received completed Trauma Informed Pathway surveys from all of our Charter members. The goal of the Trauma Informed Pathway is to help Charter Members identify where their organization is in becoming trauma informed and developing the capacity to serve clients in a way that is sensitive to the impacts of trauma. Completed surveys also will allow us to track how our community as a whole is moving towards becoming trauma informed.

ACTION: Send individual emails to Charter Members who have not responded to the Trauma Informed Pathway survey, reiterating the importance of completing the survey and the availability of support to reach the goal of becoming more trauma informed. (Sharon)

 

-Coalition on ACEs and Resilience. Coalition meetings have been held on March 16 and April 13. The Coalition was formed based on feedback from those attending the showing of Paper Tigers. Topics of interest from the feedback survey were:

  • Expand awareness of ACEs and resiliency in the community
  • Improve collaboration and coordination among agencies providing services to children
  • Find and promote alternative opportunities for learning

 

At both meetings, participants expressed interest in expanding awareness of ACEs and resiliency in the community for youth and for people who work with and support youth. Several training sources were identified and participants suggested that the Coalition invite several sources to see what they had to offer with the thought that they would be offered again at a larger forum in the future and would be open to the public.

Two opportunities were suggested and scheduled.

  1. On May 19, at the Kelso High School Library, the N.E.A.R. (neuroscience, epigenetics, adverse childhood experiences and resiliency) Speakers Bureau (Michael O’Neill) will give a presentation to school counselors, psychologists, and coalition members.
  2. On June 1, at Cowlitz County Health and Human Services, Ron Hertel, from the Office of the Superintendent of Public Instruction, and co-author of the book The Heart of Learning and Teaching, will discuss the book.

There is limited seating for these presentations; however, it is expected they will be offered again at a larger forum in the future.

 

Coalition participants also would like to show a screening of Paper Tigers with a panel discussion and time for questions and answers in the fall after school is back in session.

 

Town Hall Meeting: The Town Hall Meeting on Underage Drinking was held on Tuesday, April 19, 4-7pm at Youth and Family Link. The Network was a co-sponsor of the free family event. Seventy-nine family members attended and stayed to experience the interactive activities. OMSI brought activities that were challenging and enjoyed by all. The Network had a Brain Works table with a great display, learning activities, brain puzzles and more. Numerous other community groups participated. Many thanks to Julia, Kay, Sybil, Tabatha, Pat, Ray and Jenn for helping during the event; and to Kalei who created the colorful and informative displays.

ACTION: Post Town Hall Meeting pictures on the Network website. (Sharon)

ACTION: Provide feedback and pictures on the Town Hall Meeting to the funders, DSHS/SAMHSA.  (Sharon)

 

Review/Feedback on Events:

-Birth to Three Forum, Provided update on Network activities at the March 18 meeting. [The 2016 Infant to K Conference, Shake, Rattle and Roll, is scheduled for October 15, 8am – 4pm. The cost to attend is $35.].

-PeaceHealth Wellness Group, Healthier Community. Steve and Liz participate. Steve suggested that more information be provided about the group and what it is doing at the next Board meeting.

ACTION: Add PeaceHealth Wellness Group Report to the May agenda. (Sharon)

 

Upcoming Events:

-Family Youth System Partner Round Table, FYSPRT, April 20, 3:30-5pm, LCC.

-Healthy Living Collaborative Quarterly Meeting, April 27, Ridgefield.

-Family Financial Comedy Night, April 28, 6pm, Wollenberg Auditorium

ACTION: Email Family Financial Comedy Night flyer to Board members. (Sharon)

-Community Health Needs Assessment, St. Johns, Conference Rm C&D, May 10, 7:30am,

-Financial Report for 2015 due May 27

-NWHF Report due May 27.

 

ACTION SUMMARY:

ACTION: Include Strategic Planning on the Agenda for the May meeting. (Sharon)

ACTION: Explore adding facebook to the Network website and encourage Board members and others to add the Network website link to their organization’s website. (Sharon)

ACTION: Send individual emails to Charter Members who have not responded to the Trauma Informed Pathway survey, reiterating the importance of completing the survey and the availability of support to reach the goal of becoming more trauma informed. (Sharon)

ACTION: Post Town Hall Meeting pictures on the Network website. (Sharon)

ACTION: Provide feedback and pictures on the Town Hall Meeting to the funders, DSHS/ SAMHSA.  (Sharon)

ACTION: Add PeaceHealth Wellness Group Report to the May agenda. (Sharon)

ACTION: Email Family Financial Comedy Night flyer to all. (Sharon)

 

Next Meeting: May 18, 2016

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