Board Minutes: May 18, 2016: 11:30-1:00PM

Cowlitz County Community Network

Board Meeting

May 18, 2016 11:30 – 1:00 PM

 

Present: Kay Gunter, Pat Harrold, Liz Cattin, Tim Krueger, Rod McHattie, Tabatha O’Brien, Michael O’Neill, Chris Rugg, Sybil Sides, Ray Van Tongeren, Steve Watters and Sharon Weinhold.  Guest Jenn Schapman, South Kelso Community Advocate Coordinator, also was present.

 

Excused: Lacey Cairns, Julie Nye

 

Unexcused: Julia Bishop

 

Quorum: Yes

 

Welcome and Introductions: Kay welcomed everyone and opened the meeting.

 

Additions to the Agenda: none

 

Board Member Resignations:

-Pat Harrold from Child and Adolescent Clinic and Network Board Vice Chair announced that she is resigning from the Network Board. She has accepted a position as Case Management Director at Primary Children’s Hospital in Salt Lake City Utah. This position will bring her close to where her children and grandchildren reside. She wrote in her letter of resignation that she has tremendously enjoyed her time with the Board and the great strides we have made together on our grant projects. Pat has been an awesome Board member and has made many lasting contributions to the Network Board and community. She will be greatly missed.

 

– Chris Rugg Director of Supervision & Student Services for the Kelso School District announced that he is resigning from the Network Board. Chris’s position was recently eliminated due to severe Kelso School District budget shortfalls. Chris has been an active participant of the Network Board, has hosted several Network events and will definitely be missed.

 

April 20, 2016 Meeting Minutes: The minutes had been sent to the Board members for their review prior to the meeting. The actions listed in the meeting minutes were reviewed; all action items were completed.

Motion to approve the voucher as presented: Pat: second: Sybil. The vote was unanimous and the motion carried.

 

Grant Status Report / Budget Update:

Current Grants Status:

-Kaiser Permanente Community Fund Grant (KPCF) ($161,095). This three year grant for implementation of a “Coordinated Prevention System for Healthy Starts” began on January 1, 2014 and will continue through December 31, 2016. Through April 2016, grant funds received: $140,665; expenditures were $107,987.

 

Approval of Expenditures: The Itemized Voucher amounting to $3,617.11 was presented to the Network Board for review and approval. The $3,617.11 expenditures are for Email Hosting Service ($10) and Miscellaneous Expenditures ($107), the majority which were for the Run the Path event. In addition, $3,500 was deposited into the Network’s checking account for payroll.

Motion to approve the voucher as presented: Michael: second: Sybil. The vote was unanimous and the motion carried.

 

Payroll for the period April 1, 2016 through April 30, 2016 was $3,260.44, which includes the cost of the payroll and associated employer costs. Payroll processing charges were $54.99, which reflects an increase of $3.00 over previous monthly charges. As of April 30, 2016, the balance in the checking account used solely for payroll and payroll processing was $2,217.39.

 

-NWHF Kaiser Permanente Community Fund Letter of Interest. The KPCF is offering 3-year implementation grants in 2016 to begin in 2017 to organizations that are ready to implement a defined plan of action with goals and outcomes. The focus areas are Early Life, Educational Attainment and Economic Opportunity. The Network submitted a Letter of Interest, with a project title of “Increasing Equity for Children with Disabilities in Cowlitz County Child Care Centers.” The project goal is to increase the ability of Child Care Centers in Cowlitz County to serve children with disabilities and improve outreach and engagement with their families. The NWHF will conduct LOI reviews during May and June; applicants that are invited to submit a full proposal will be notified after June 27. Full proposals will be due August 5.

 

-Healthy Living Collaborative. The Network is continuing to explore a potential opportunity to work more closely with the Healthy Living Collaborative South Kelso Community Health Advocates. A conversation with the Healthy Living Collaborative is scheduled for June 2.

 

 

 

NWHF Implementation Grant:

-Interim Report. The fifth interim report on our grant has been prepared and will be submitted to NWHF in May. Suggestions from Board members made at the April meeting have been incorporated into the report.

 

-Trauma Informed Pathway. Ten Charter Member agencies have submitted a completed Trauma Informed Pathway Survey to the Network. The objectives of the survey are to help Charter Member agencies determine where they are on the pathway to become more resilient. This includes how they serve clients in a way that is sensitive to the impacts of trauma and support a sense of safety and trust for all individuals. A summary of the results shows that agencies are at various points on the pathway and there is opportunity to help agencies move towards becoming more trauma informed.  Michael mentioned he may have several completed surveys that have not been submitted to the Network.

ACTION: Provide any completed surveys to the Network so they can be included with the survey results. (Michael)

ACTION: Send individual emails again to Charter Members who have not responded to the Trauma Informed Pathway survey. Include new responses received with the survey results. (Sharon)

 

-Coalition on ACEs and Resilience. Recommendations by Coalition members have resulted in two events being scheduled as follows:

  • Thursday, May 19, 2-3:30pm, Kelso High School Library. NEAR (neuroscience, epigenetics, adverse childhood experiences, resiliency) presentation hosted by Chris Rugg, Kelso School District. Michael O’Neill will be the presenter. The target audience is Kelso and Longview school teachers, counselors, psychologists, etc. Coalition members and other interested individuals are invited.
  • Wednesday, June 1, 4-5pm. Cowlitz County Health Department. Ron Hertel, Office of Superintendent of Public Instruction and co-author of the book “The Heart of Learning and Teaching: Compassion, Resiliency, and Academic Success” will discuss his book and answer questions. The book is designed to provide innovative approaches, practical tools and applicable resources specifically to assist policy makers, school and community leaders, classroom educators (including teachers, para-educators), other school employees, parents and other family members. All are invited. The host is Sue Tinney, Behavioral Health Program Liaison, Cowlitz County Health Department.

 

Coalition participants would like to offer these events again at a later time. They also plan to offer a screening of Paper Tigers with a panel discussion and time for questions and answers in the fall after school is back in session.

 

Strategic Planning:

-Network Board members examined the Strategic Plan that was developed in February 2013. The members reviewed and updated the Internal Strengths, Internal Weaknesses, Opportunities and External Threats. Generally, since the 2013 plan, the internal strengths improved, internal weaknesses diminished, opportunities expanded, and external threats decreased. An updated list of these items will be prepared for review at the June Network Board meeting.

ACTION: Based on discussions, update the Strategic Plan document and provide to Network Board members. (Sharon)

 

– After considerable discussion, Board members concluded the primary threat facing the Network is “funding is not sustainable.” Board members recognized that the Network seeks funding as opportunities become available rather than having a proactive Strategic Plan. The members agreed that Network messaging needs to be improved to allow for the Network to take advantage of potential fund sources, e.g., service organizations, faith groups, etc. Members suggested that a “30-second elevator speech” on what the Network does, a broader description of the value of the Network to the community and specific projects or results the Network has achieved or is working on would be useful when interacting with potential funders.

ACTION: Prepare a DRAFT “30-second elevator speech” for discussion at the June Board meeting. (Sharon)

ACTION: Prepare a DRAFT broader description of the value of the Network and a list of projects and results for review at the June Board meeting. (Sharon)

 

Strategic Planning: Liz shared information about several of the activities underway at PeaceHealth, including the Community Health Needs Assessment, 20 Year Master Plan and more. ACEs and Resiliency has been added to the Community Health Needs Assessment.

 

Review/Feedback on Events:

-Healthy Living Collaborative Quarterly Meeting, April 27. Political delegation gave tips on how to get legislative changes through the system. Also, workgroups looked at HLC initiatives for upcoming year.

-Run the Path, May7. Hosted table with Brain Materials. Received some interest in the NEAR presentations. Thanks to Tim for helping.

-NWHF/HLC Conference, May 10. Hosted NWHF/HLC Conference for the Healthy Beginnings and Healthy Communities Initiative participants.

 

Upcoming Events:

-Family Youth System Partner Round Table, FYSPRT, 3rd Wednesday of every month, 3:30-5pm, LCC Main Building.

-ACEs and Resiliency Coalition Event, NEAR Presentation, May 19, 2-3:30pm, Kelso High School Library

-Discussion with Battleground Connect, May 23. Michael plans to participate.

-ACEs and Resiliency Coalition Event, Discussion of “The Heart of Learning and Teaching: Compassion, Resiliency, and Academic Success.” June 1, 4-5pm, Health and Human Services Conference Room

 

ACTION SUMMARY:

ACTION: Provide any completed surveys to the Network so they can be included with the survey results. (Michael)

ACTION: Send individual emails again to Charter Members who have not responded to the Trauma Informed Pathway survey. Include new responses with the survey results. (Sharon)

ACTION: Based on discussions, update the Strategic Plan document and provide to Network Board members. (Sharon)

ACTION: Prepare a DRAFT “30-second elevator speech” for discussion at the June Board meeting. (Sharon)

ACTION: Prepare a DRAFT broader description of the value of the Network and a list of projects and results for review at the June Board meeting. (Sharon)

 

 

Next Meeting: June 15, 2016

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