Board Minutes: July 20, 2016: 11:30-1:00PM

Cowlitz County Community Network

Board Meeting

July 20, 2016 11:30 – 1:00 PM

 

Present: Kay Gunter, Tim Krueger, Rod McHattie, Michael O’Neill, Sybil Sides, Ray Van Tongeren, and Sharon Weinhold.  Guests were Valre Bales, South Kelso Community Advocate; Jordenn Martens and Kelsey Ballard, Children’s Home Society; Denise Freund, Kelso School District; Dawn Maloney, Youth and Family Link; and Susan Lewis, Cabaret Follies.

 

Excused: Liz Cattin, Tabatha O’Brien

 

Unexcused: Julia Bishop, Julie Nye

 

Quorum: Yes

 

Welcome and Introductions: Kay welcomed everyone, thanked them for participating and asked them to introduce themselves.

 

Additions to the Agenda: Valre Bales and Susan Lewis requested time on the agenda to discuss the plans for the South Kelso Neighborhood barbeque and Cabaret Follies, respectively.

 

-South Kelso Neighborhood Barbeque. Valre presented initial planning information for the barbeque to be held in August. A date has not yet been finalized. Valre asked for Network support in the form of an information table, assistance with activities and other support at the barbeque, and/or a cash donation. Network members indicated strong interest in helping with the barbeque and asked to be kept in the loop on the planning. Valre also provided a copy of a draft framework for a Network brochure that will be reviewed at the next Board meeting.

ACTION: Include discussion of the Network brochure on the agenda of our August Board meeting. (Sharon)

 

-Cabaret Follies. The Network has been selected as the beneficiary of the Cabaret Follies to be held on November 4 and 5 at the Columbia Theater. Susan described the Follies and potential work that can be done to help make the Follies a success. Board members were invited to meet the director on Monday, October 10, participate in the Follies, join a committee and/or help market the Follies.

 

Board Member Resignations: Steve Watters, Youth and Family Link, notified the Network of his decision to resign from the Network Board due to time constraints. In his letter of resignation, Steve said he has always been and continues to be impressed with the level of citizen involvement and commitment of Network Board members. He stated he would like to continue to have Link participation on the Network Board and offered to help in any way possible to further the mission and goals of the Network. We thank Steve for his involvement over the past 2½ years and his look at issues from a business perspective. He suggested we invite Dawn Maloney as his successor on the Board. Several meeting guests also expressed interest in becoming Network Board members and requested that Board Member application forms be sent to them.

ACTION: Email Board Member application forms to Dawn Maloney,                                                                                                                                                                                                                                                                                                                            Denise Freund, Jordenn Martens and Kelsey Ballard. (Sharon)

 

June 15, 2016 Meeting Minutes: The minutes had been sent to the Board members for their review prior to the meeting. The actions listed in the meeting minutes were reviewed and addressed.

Motion to approve the June 15, 2016 meeting minutes as presented: Sybil: second: Ray. The vote was unanimous and the motion carried.

 

Grant Status Report / Budget Update:

Current Grants Status:

-Kaiser Permanente Community Fund Grant (KPCF) ($161,095). This three year grant for implementation of a “Coordinated Prevention System for Healthy Starts” began on January 1, 2014 and will end on December 31, 2016. Through June 2016, grant funds received: $140,665; expenditures were $118,869.68. A check for our final payment of $20,428 is expected within the next week.

 

Approval of Expenditures: The Itemized Voucher amounting to $3,652.37 was presented to the Network Board for review and approval. The $3,652.37 expenditures are for Email Hosting Service ($10); Domain Name Renewal Registration, ($105); and Miscellaneous Expenditures ($37). In addition, $3,500 was deposited into the Network’s checking account for payroll.

Motion to approve the voucher as presented: Michael: second: Sybil. The vote was unanimous and the motion carried.

 

Payroll for the period June 1, 2016 through June 30, 2016 was $3,260.44, which includes the cost of the payroll and associated employer costs. Payroll processing charges were $54.99. As of June 30, 2016, the balance in the checking account used solely for payroll and payroll processing was $4,648.47.

 

-NWHF Kaiser Permanente Community Fund (KPCF) Letter of Interest (LOI). The Network submitted an LOI in response to the KPCF request for projects for 3-year implementation grants to begin in 2017 for organizations that are ready to implement a defined plan of action with goals and outcomes. The Network LOI with a project title of “Increasing Equity for Children with Disabilities in Cowlitz County Child Care Centers” would increase the ability of Child Care Centers in Cowlitz County to serve children with disabilities and resulting behavioral issues and improve outreach and engagement with their families. Feedback from KPCF on our LOI was positive – it was compelling, well researched and written. However, due to reduced funding and intense competition, we were not invited to submit a full proposal.

 

-Healthy Living Collaborative. The Network continues to explore ways to work more closely with the Healthy Living Collaborative and South Kelso Community Health Advocates.

 

-Kaiser Permanente Housing for Health Grant Initiative. This funding would help people with behavioral health challenges secure and maintain safe, stable housing. The project must include the involvement of peers or community health workers and collaboration between housing and health care providers (including behavioral health service providers) and community organizations employing peers or CHWs. Several Cowlitz County organizations indicated interest and planned to submit project proposals.

 

-Cabaret Follies of Lower Columbia Donation Opportunity. The Network was selected as this year’s beneficiary of the Follies. The magnitude of the benefit is unknown. A project will be identified after funding levels are determined.

 

NWHF Implementation Grant:

-Trauma Informed Pathway. There was a glitch in determining the results by agency. The results will be shared at the next Board meeting.

ACTION: Summarize Trauma Informed Pathway survey results and highlight opportunities to help Charter Member agencies move forward on the pathway to becoming more trauma informed. (Michael and Sharon)

 

-Community Charter Update. Two additional agencies have joined the Charter membership – Cowlitz on the Move and Housing Opportunities of Southwest Washington. This brings the Charter membership to 31 agencies.

 

-Resource Directory Business Card. Board members and guests reviewed two proposals for the Resource Directory business card. There was excellent discussion and suggestions for improvement. A Users Guide has been prepared and was distributed that addresses the search features available for the Directory. Michael proposed we may want to send a survey to Community Charter members, asking them questions about their use of the Community Resource Directory. For example, questions might be: Is the link for the Directory included on your website? Is your staff familiar with the Directory? Is the Directory used when referring clients for services? Several Board members reviewed the Directory over the last few weeks and liked it. Everyone was encouraged to look at the Resource Directory at www.linkingcowlitzcounty.org.  Feedback is welcome.

ACTION: Log in to www.linkingcowlitzcounty.org and review the Directory and Users Guide. Comments are always welcome. (All)

 

-What’s Next? Board members reviewed a list of actions planned for the remainder of the KPCF grant. A recommendation was made that the Network host a showing of Paper Tigers and NEAR (neuroscience, epigenetics, adverse childhood experiences, resilience) presentation as a combined event. This will be discussed further at the August Board meeting.

ACTION: Include discussion of an event which includes a showing of Paper Tigers and NEAR presentation on the agenda of our August Board meeting. (Sharon)

 

Rod said next steps for the Longview School District is learning more about the work of Ross Greene, a clinical child psychologist and author of the books “The Explosive Child” and “Lost at School.” Ross Greene developed a Collaborative & Proactive Solutions model, an evidence-based, proven approach to understanding and helping challenging kids at home and school. The model helps to answer questions such as: Why is this kid acting this way? How come what works for other kids isn’t working for this one? What can I do instead?  Rod also relayed that the Longview School District is working toward creating Quest, a school for extreme kids of any grade. More information about the Collaborative & Proactive Solutions model and Quest will be gathered for distribution to Board members in the future.

ACTION: Learn more about Ross Greene’s work and model and Quest and share with Board members. (Sharon)

 

Strategic Planning: Network Board members reviewed two elevator speech drafts, one geared to those who are familiar with trauma informed and resiliency language and the other for those who are not. The Strategic Plan focus areas were not included with the draft. The members liked the drafts. Michael suggested that we may want to add a quantification of the results of our work. Rod asked if the Network had a logo. The Network does have a logo, but new Board members may not be familiar with it. Rod recommended that we update the Network business card and include the Network logo. [The current Network business card includes the Family Policy Council logo.]

ACTION: Email the Network logo to all Network Board members. (Sharon)

ACTION: Update the Network business card, add the Network logo and include the topic on the agenda for the August Board meeting. (Sharon)

ACTION: Email the Strategic Plan focus areas to Board members. (Sharon)

 

Review/Feedback on Events:

-Birth to 3 Forum Meeting, June 17. Great opportunity to connect with other organizations serving children and give input for the Birth to 3 Conference.

-Cowlitz on the Move, Jun 22. Good way to connect with a broad group of Cowlitz County organizations and receive an update of their activities.

 

Upcoming Events:

-Family Youth System Partner Round Table, FYSPRT, 3rd Wednesday of every month, 3:30-5pm, LCC Main Building. Kay will represent Network this month.

-Children’s Home Society offers extra help to struggling families/children of any age. There is no Medicaid restriction. Staff will be in Cowlitz County frequently. Call 360-841-2070.

-National Night Out, August 2. Kay and Ray have volunteered to represent the Network at either the Kelso or Longview events.

-School Supplies, Youth and Family Link, August 8.

-School Supplies and Barbeque, Child and Adolescent Clinic, August 20

-Birth to 3 Conference, October 15, LCC.

-Justice and Hope Conference, October 27, Expo Center.

-Cabaret Follies, November 4-5, Columbia Theater

 

ACTION SUMMARY:

ACTION: Include discussion of the Network brochure on the agenda of our August Board meeting. (Sharon)

ACTION: Email Board Member application forms to Dawn Maloney, Denise Freund, Jordenn Martens and Kelsey Ballard. (Sharon)

ACTION: Summarize Trauma Informed Pathway survey results and highlight opportunities to help Charter Member agencies move forward on the pathway to becoming more trauma informed. (Michael and Sharon)

ACTION: Log in to www.linkingcowlitzcounty.org and review the Directory and Users Guide. Comments are always welcome. (All)

ACTION: Include discussion of an event which includes a showing of Paper Tigers and NEAR presentation on the agenda of our August Board meeting. (Sharon)

ACTION: Learn more about Ross Greene’s work and model, and Quest and share with Board members. (Sharon)

ACTION: Email the Network logo to all Network Board members. (Sharon)

ACTION: Email the Strategic Plan focus areas to Board members. (Sharon)

 

Next Meeting: August 17, 2016

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