Board Minutes: August 17, 2016: 11:30 – 12:58PM

Cowlitz County Community Network

Board Meeting

August 17, 2016 11:30 – 12:58 PM

 

Present: Kay Gunter, Liz Cattin, Tim Krueger, Michael O’Neill, Sybil Sides, Ray Van Tongeren, and Sharon Weinhold.  Guests were Wendy Keegan, Roberta Mawae Martin, and Triz dela Rosa from Life Works; and Jordenn Martens and Mindy Davis from Children’s Home Society of Washington.

 

Excused: Julia Bishop, Rod McHattie, Julie Nye, Tabatha O’Brien

 

Unexcused: none

 

Quorum: Yes

 

Welcome and Introductions: Kay welcomed Board members and guests, thanked them for attending and asked them to introduce themselves.

 

Additions to the Agenda: none

 

Board Membership: Jordenn Martens, Family Educator with the Children’s Home Society of Washington, submitted an application to become a member of the Network Board. Jordenn has a degree in Child and Family Studies from Portland State University. She currently is involved primarily in two programs, Triple P, a parenting intervention program with main goals of increasing the knowledge, skills, and confidence of parents and reducing emotional, behavioral and mental health problems in children; and Parents to Teachers, an evidence-based model to deliver parent education primarily through home visits and group meetings, helping parents gain the knowledge, skills and confidence to prepare their children for a better start in life. Her work is primarily in Cowlitz County, and she is interested in networking and collaborating with community resource providers. She said she looks forward to working with the Network Board on events and trainings.

Motion to approve Jordenn’s application to join the Network Board as a Board member: Ray: second: Michael. The vote was unanimous and the motion carried.

 

July 20, 2016 Meeting Minutes: The minutes had been sent to Board members for their review prior to the meeting. The actions listed in the meeting minutes were reviewed and addressed. All actions were completed.

Motion to approve the July 20, 2016 meeting minutes as presented: Michael: second: Sybil. The vote was unanimous and the motion carried.

 

Grant Status Report / Budget Update:

Current Grants Status:

-Kaiser Permanente Community Fund Grant (KPCF) ($161,095). This three year grant for implementation of a “Coordinated Prevention System for Healthy Starts” began on January 1, 2014 and will end on December 31, 2016. Through July 2016, grant funds received: $161,095; expenditures were $122,520.56

 

Approval of Expenditures: The Itemized Voucher amounting to $3,570.89 was presented to the Network Board for review and approval. The $3,570.89 of expenditures are for Phone Bills for May and June, $28; Email Hosting Service ($10); and Miscellaneous Expenditures ($33). In addition, $3,500 was deposited into the Network’s checking account for payroll.

Motion to approve the voucher as presented: Sybil: second: Liz. The vote was unanimous and the motion carried.

 

Payroll for the period July 1, 2016 through July 31, 2016 was $2,338.87, which includes the cost of the payroll and associated employer costs. Payroll processing charges were $54.99. As of July 31, 2016, the balance in the checking account used solely for payroll and payroll processing was $3,832.

 

-Cabaret Follies of Lower Columbia Donation Opportunity. The Network was selected as this year’s beneficiary of the Follies and has joined Follies Board members in planning and fund raising. The amount of the benefit for the Network is unknown. A project will be identified after the funding amount is determined.

 

-Community Foundation of Southwest Washington. The Network submitted a grant proposal to increase the ability of Child Care Centers in Cowlitz County to serve children with disabilities and behavioral issues, and improve outreach and family engagement. Decisions on proposals are expected in November.

 

-Healthy Living Collaborative. The Network discussed submitting an application to serve as the community health worker coach of the South Kelso neighborhood with some work in Wahkiakum County. Network Board members, who have diverse and vast experiences in many areas, would be deeply involved in providing support and linking residents to the resources they need to improve their health and lives. Board members expressed excellent interest in this proposal and opportunity.

Motion to approve submitting the application for community health worker coach of the South Kelso neighborhood with some work in Wahkiakum County as presented: Michael: second: Liz. The vote was unanimous and the motion carried.

 

-Town Hall Meeting. The Network was invited by SAMHSA to conduct a second Town Hall meeting in 2016. The Network Board members discussed hosting the second meeting in Kelso.

 

NWHF Implementation Grant:

-Community Charter Update. Three additional organizations have joined the Community Charter membership. They are Pathways 2020, Longview Parks and Recreation, and Sea Mar Community Health Centers. There currently are thirty-four charter member organizations.

 

-Resource Directory Business Cards. One thousand business cards were printed and are available for distribution at events and by organizations. Liz requested a copy of the file so she could print the cards for distribution at the hospital. She said this would allow for sharing of printing costs. Wendy said LifeWorks would be happy to print cards for their distribution and also asked for the file.

ACTION: Email the file for the Resource Directory www.linkingcowlitzcounty.org business cards to Liz and Wendy so they can print them for distribution by their organizations. (Sharon)

 

-Trauma Informed Pathway Survey.

Michael shared the results of the Trauma Informed Pathway Survey and Cowlitz Community Charter Report titled: Becoming a Community that is Sensitive to Trauma.  Twenty-two Charter member organizations participated in the survey. The report concludes that:

1-Sensitivity to how trauma impacts individuals is a new national focus, and already half of respondents have provided education about it for most of their workforce. 2-There is a high level of organizational commitment to learning more about and improving sensitivity to trauma.

3-Many organizations have an opportunity to strengthen their communication practice regarding what they do that is sensitive to trauma, how they share that information, and who they are sharing with.

 

The Network is offering free trainings and/or technical assistance to organizations that wish to learn more. The offerings include:

1-ACEs/NEAR Science Workshops.

2-Shared learning sessions to explore trauma informed frameworks and what organizations are doing that is sensitive to trauma.

3-Assistance with communications planning related to organizations trauma informed work.

4-Help making policy/procedures more sensitive to trauma and in using the online Community Resource Directory.

ACTION: Share the Trauma Informed Pathway Survey results with Community Charter members and invite them to participate in the Network offerings. (Sharon/Michael)

 

Strategic Planning:

-Elevator Speech/Focus Areas. Network Board members reviewed two elevator speech drafts, one geared to those who are familiar with trauma informed and resiliency language and the other for those who are not, and the Strategic Plan focus areas. Overall, Board members were happy with the drafts and focus areas. Quantification of the work and accomplishments is being added.

 

-Network Business Card. A proposed Network business card was presented to the Board members for review and approval. A suggestion was made to add the Community Resource Directory website address to the back side of the card. With that addition, Board members agreed the card is ready for printing.

ACTION: Add the Community Resource Directory website address to the business card and send it to the printer. (Sharon)

 

Review/Feedback on Events:

-New York Times write up titled: Tapping a Troubled Neighborhood’s Inner Strength, highlights the Highlands neighborhood approach to improving their community and their successes. The Network’s help is mentioned several times. This is the 1st installment of a 3-part series that will be run in the next two weeks.

ACTION: Share the next two New York Times installments when they become available with Board members and guests. (Sharon)

 

-National Night Out (Aug 2). Kay’s family participated in the activities in Kelso; Ray participated in Longview’s. Both National Night Out events were well attended.

-Cowlitz on the Move (Aug 16). Participated in the meeting; received current information that should be of interest to all.

 

ACTION: Email the information received at the Cowlitz on the Move meeting to Board members. (Sharon)

 

Upcoming Events:

-South Kelso neighborhood gatherings, third Thursday of every month. Kay and Ray plan to participate in this month’s gathering.

-Bridges Out of Poverty, introduction to understanding the dynamics that cause and maintain poverty from the individual to the systemic level, Sep 13, 6-8pm, Wollenberg Auditorium, LCC.

-Cowlitz Tribal Health Walk, Sep 17, Lake Sacajawea.

-Discover Recovery Walk, Sep 24, Lake Sacajawea.

-Birth to 3 Conference, October 15, LCC.

-Justice and Hope Conference, October 27, Expo Center.

-Cabaret Follies, November 4-5, Columbia Theater

 

ACTION SUMMARY:

ACTION: Email the file for the Resource Directory www.linkingcowlitzcounty.org business cards to Liz and Wendy so they can print them for distribution by their organizations. (Sharon)

ACTION: Share the Trauma Informed Pathway Survey results with Community Charter members and invite them to participate in the Network offerings. (Sharon/Michael)

ACTION: Add the Community Resource Directory website address to the business card and send it to the printer. (Sharon)

ACTION: Share the next two New York Times installments when they become available with Board members and guests. (Sharon)

ACTION: Email information received at the Cowlitz on the Move meeting to Board members. (Sharon)

 

Next Meeting: September 21, 2016

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