Board Minutes: September 21, 2016: 11:30 – 1:03pm

Cowlitz County Community Network

Board Meeting

September 21, 2016 11:30 – 1:03PM

 

Present: Julia Bishop, Kay Gunter, Liz Cattin, Tim Krueger, Jordenn Martens, Michael O’Neill, Sybil Sides, Ray Van Tongeren, and Sharon Weinhold.  Guests were Dawn Maloney from Youth and Family Link; Kalei Lafave, Community; and Susan Lewis, Cabaret Follies Board.

 

Excused: none

 

Unexcused: Rod McHattie, Tabatha O’Brien

 

Quorum: Yes

 

Welcome and Introductions: Kay welcomed Network Board members and guests, thanked them for their participation and asked them to introduce themselves.

 

Additions to the Agenda: Update on the Cabaret Follies.

 

Cabaret Follies Update. Susan Lewis provided a budget update on the Cabaret Follies and asked Board members for their help in getting the word out about the follies. Meet the Director Night is Monday, October 10, 7pm, at the Cowlitz Valley Moose, on Washington Way. Performances are on Friday evening, November 4, and Saturday afternoon and evening, November 5, at the Columbia Theatre. A Patron’s Party will precede the evening performances. Susan asked for lists of people to invite to the Patron’s Party and suggestions for Program ads.

 

Board Membership:

Dawn Maloney, Program Coordinator at Youth and Family Link, submitted an application to become a member of the Network Board. Dawn has been involved as a coordinator for a coalition for 13 years and understands the importance of community collaboration. She said the resources needed to meet the needs of the community are available in the community and believes that behind the scenes organization helps to encourage families to request and make use of the resources available to them. Dawn has participated in several projects and events with the Network and looks forward to continuing to work together to benefit the community.

Motion to approve Dawn’s application to join the Network Board as a Board member: Ray: second: Sybil. The vote was unanimous and the motion carried.

 

Julie Nye, Network Board member, has submitted her resignation from the Board. Added work responsibilities have kept her from attending Board meetings. She has recommended another person to represent Columbia Wellness. Julie will be missed.

 

Julia Bishop, Network Board member, announced her resignation from the Board. Her many Red Cross deployments and job in Portland have kept her from attending board meetings regularly. She plans to attend Network Board meetings and participate in activities when she can. Julie is creative and has helped us at many events and we look forward to her continuing participation.

 

August 17, 2016 Meeting Minutes: The minutes had been sent to Board members for their review prior to the meeting. The actions listed in the meeting minutes were reviewed. All actions were completed.

Motion to approve the August 17, 2016 Network Board meeting minutes as presented: Liz: second: Sybil. The vote was unanimous and the motion carried.

 

Grant Status Report / Budget Update:

Current Grants Status:

-Kaiser Permanente Community Fund Grant (KPCF) ($161,095). This three year grant for implementation of a “Coordinated Prevention System for Healthy Starts” began on January 1, 2014 and will end on December 31, 2016. Through August 2016, grant funds received: $161,095; expenditures were $126,241.06

 

Approval of Expenditures: The Itemized Voucher amounting to $3,628.50 was presented to the Network Board for review and approval. The $3,628.50 of expenditures are for Phone Bill for July ($15); Email Hosting Service ($10); and Miscellaneous Expenditures ($103.63), which includes registration fees for the Birth to Kindergarten Conference on October 15.  In addition, $3,500 was deposited into the Network’s checking account for payroll.

Motion to approve the voucher as presented: Michael: second: Liz. The vote was unanimous and the motion carried.

 

Payroll for the period August 1, 2016 through August 31, 2016 was $3,209.72, which includes the cost of the payroll and associated employer costs. Payroll processing charges were $84.99. As of August 31, 2016, the balance in the checking account used solely for payroll and payroll processing was $5,030.24.

 

-Cabaret Follies of Lower Columbia Donation Opportunity. The Network was selected as this year’s beneficiary of the Follies. Kalei and Sharon have joined Follies Board members in fund raising. All Board members were encouraged to support the Cabaret Follies in any way possible. Funds after expenses will be given to the Network.

ACTIONS FOR ALL BOARD MEMBERS AND COORDINATOR

Support the Cabaret Follies:

  • Attend Meet the Director Night on October 10;
  • Volunteer to participate in the Follies by being in the show or providing other support such as stage hand, costume alteration, etc.
  • Attend a performance;
  • Invite others to purchase an ad, be a patron or sponsor, and/or attend a performance.

 

-Community Foundation of Southwest Washington. The Network submitted a grant proposal to increase the ability of Child Care Centers in Cowlitz County to serve children with disabilities and behavioral issues, and improve outreach and family engagement. Decisions on proposals are expected in November.

 

-Healthy Living Collaborative. The Network submitted an application in August 2016 for the position of community health worker coach of the South Kelso neighborhood with some work in Wahkiakum County. The coach will work with the community health advocates and help them gain visibility and achieve their goals. Since submitting the application, the Network and several other applicants have had an opportunity to have separate conversations with members of the Healthy Living Collaborative (the employer) and with community health advocates. There has been no feedback yet from the Healthy Living Collaborative.

 

-Town Hall Meeting. The Network was invited by SAMHSA to conduct a second Town Hall meeting in 2016. The Town Hall meeting would be held in Kelso. There have been discussions with the South Kelso Neighborhood Association Chair and plans are in process to host the Town Hall meeting in October. Details are still being developed.

 

NWHF Implementation Grant:

Trauma Informed Pathway – Next Steps. Board members reviewed the detailed survey responses and identified the organizations that could benefit from a NEAR (Neuroscience, Epigenetics, Adverse Childhood Experiences, and Resilience) presentation. This could include organizations that have not had a presentation or less than half of the staff has not had a presentation. Board members from those organizations were asked to help the Network schedule a presentation for their organization. Also, Board members from organizations that have implemented trauma informed policies and/or procedures were identified and asked to provide information about the work they have done. The goal is to compile information about the trauma informed work organizations are doing and share it with other organizations that are in the early stages of implementation.

ACTION: Help the Network schedule a NEAR presentation for your organization if your organization could benefit. (Board Members)

ACTION: Provide information about the trauma informed policies and/or procedures your organization has implemented so it can be shared with others. (Board Members).

 

Strategic Planning:

-Network Business Cards. The new Network business cards were distributed. Members commented that the cards look great.

 

-Communications Strategy. Michael and Sharon participated in a Communications Workshop sponsored by the NWHF. The workshop focused on developing a communication plan, message, audience dossier and game plan to tailor the message to each audience. The workshop was excellent and the Network will use what was learned to refine its communication strategy.

ACTION: Email the information received at the workshop along with a proposed communication strategy to Board members for discussion at the October 19 Network Board meeting. (Sharon)

 

Review/Feedback on Events:

-Bridges out of Poverty, 9/13. Ray and Sharon attended. The speakers were great and the material was excellent. The book received, “Bridges out of Poverty, Strategies for Professionals and Communities,” is available for all to review.

-Kiwanis Presentation, 9/15. Sharon gave a brief presentation about the Network and about the Cabaret Follies. Good connections were made.

-South Kelso Neighborhood Association Meeting, 9/15. Ray and Sharon attended. Two Kelso City Counsel men were present along with a group of people living in severely neglected apartments.

-Cowlitz Tribe Health Walk, 9/17. Pouring down rain. It was reported that there were 178 runners/walkers, but not much activity at the information tables.

-BRIDGES, 9/19. Kay gave the ACEs presentation to parents of juveniles.

 

Upcoming Events:

-Presentation on Sex Traffic on I-5, 9/24, 9am-12pm, Northlake Baptist Church

-South Kelso Neighborhood Association CommUNITY Block Party, 10/1 10am-3pm, at Abundant Life Church of the Nazarene, 615 S 4th Avenue, Kelso.

ACTION: Drop in at the South Kelso Neighborhood Association Gathering to be held on Saturday, October 1, 10am-3pm, at Abundant Life Church of the Nazarene. (All)

-Meet the Director, Cabaret Follies, Monday, 10/10, 7pm, at the Cowlitz Valley Moose, on Washington Way.

-Birth to 3 Conference, 10/15, 8am-4pm, LCC. One registration is available for anyone who would like to attend.

-Lights on After School, 10/20, 4-7pm, Youth and Family Link. OMSI is invited; also plan to unveil the Children’s Museum.

-Justice and Hope Conference, 10/27, Expo Center.

-Cabaret Follies, 11/4-5, Columbia Theatre.

 

Sybil mentioned the Monticello Hotel was sold and there has been a lot of renovation going on in the ballroom, main floor, apartments and other locations.

 

ACTION SUMMARY:

-ACTIONS FOR ALL BOARD MEMBERS AND COORDINATOR:

Support the Cabaret Follies:

  • Attend Meet the Director Night on Monday, October 10;
  • Volunteer to participate in the Follies by being in the show or providing other support such as stage hand, costume alteration, etc.
  • Attend a performance on November 4 or 5;
  • Invite others to purchase an ad, be a patron or sponsor, or attend a performance.

-ACTION: Help the Network schedule a NEAR presentation for your organization if your organization could benefit. (Board Members)

-ACTION: Provide information about the trauma informed policies and/or procedures your organization has implemented so it can be shared with others. (Board Members).

-ACTION: Email the information received at the workshop along with a proposed communication strategy to Board members for discussion at the October 19 Network Board meeting. (Sharon)

-ACTION: Drop in at the South Kelso Neighborhood Association Gathering to be held on Saturday, October 1, 10am-3pm, at Abundant Life Church of the Nazarene. (All)

 

 

Next Meeting: October 19, 2016

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