Board Minutes: December 21, 2016: 11:30-12:55pm

Cowlitz County Community Network

Board Meeting

December 21, 2016, 11:30 – 12:55PM

 

Present: Kay Gunter, Liz Cattin, Wendy Keegan, Tim Krueger, Jordenn Martens, Rod McHattie, Tabatha O’Brien, Michael O’Neill, Sybil Sides, Ray Van Tongeren, and Sharon Weinhold. Also present were guests Yasmina Aknin, Cowlitz County Health and Human Services; Mindy Davis, Children’s Home Society; Don Iverson, Kelso School District; and Anna Leslie, Columbia Wellness.

 

Excused: Dawn Maloney

 

Unexcused: None

 

Quorum: Yes

 

Welcome and Introductions: Kay welcomed Network Board members and thanked them for their attendance and participation. She asked the guests and Board members to introduce themselves.

 

Additions to the Agenda: none

 

Board Membership: Anna Leslie submitted an application to become a member of the Network Board. She works at Columbia Wellness as a community health worker. She has a background of working with vulnerable populations and children. She has worked at CAP and HUD and has helped the homeless population in various locations throughout the country. She links children and families to resources and helps to remove barriers that parents have to help them succeed.

Motion to approve Anna’s request to become a Board Member: Michael; second: Tabatha. The vote was unanimous and the motion carried.

 

November 16, 2016 Meeting Minutes: The minutes had been sent to Board members for their review prior to the meeting. The actions listed in the meeting minutes were reviewed; all were completed. An action from the October meeting minutes to contact the Community Foundation for feedback also was completed and a brief summary of the conversation will be reported later in the meeting minutes.

Motion to approve the November 16, 2016 Network Board meeting minutes as presented: Ray: second: Wendy. The vote was unanimous and the motion carried.

 

Grant Status Report / Budget Update:

Current Grants Status:

-Kaiser Permanente Community Fund Grant (KPCF) ($161,095). This three year grant for implementation of a “Coordinated Prevention System for Healthy Starts” began on January 1, 2014 and will end on December 31, 2016. Through November 2016, grant funds received: $161,095; expenditures were $137.213.91.

 

-Town Hall Meeting ($500). As part of the SAMHSA Underage Drinking Public Education Initiative, the Network received $500 for a second Town Hall Meeting, this one in Kelso. The funding is available through December 31, 2016.  Expenditures were $388.45. Partners for the event included SAMHSA Communities Talk, Northwest Health Foundation Kaiser Permanente Community Fund, South Kelso Neighborhood Association, Cowlitz County Sheriff, AmeriCorps, Longview Anti-Drug Coalition and Cabaret Follies of Lower Columbia. The Town Hall meeting was to be held at Wallace Elementary School on Thursday, December 15 at 6-7:30pm. Unfortunately, Cowlitz County had a snow storm, schools were closed and the roads were hazardous. The focus of the Town Hall meeting was to begin a conversation on What if…. community residents did easy things to improve their community. We asked our invitee contacts to submit their suggestions for What if… and we will share and expand on those ideas at a Town Hall meeting in spring.

 

Approval of Expenditures: The Itemized Voucher amounting to $3,604.98 was presented to the Network Board for review and approval. The bills presented were:

 

Invoice #1004-8               Cowlitz County – Copies                         $10.02

Invoice #2016 12T           Cowlitz County – Payroll Account            $3,500.00

Invoice #691-2016            Cowlitz County – Phone                         $17.17

Invoice #7165                  MPC Digital Solutions – Internet             $10.00

Invoice #920-16-12          Town Hall & Board Mtg Supplies             $67.79

 

Motion to approve the voucher as presented: Tabatha: second: Sybil. The vote was unanimous and the motion carried.

 

Payroll for the period November 1, 2016 through November 30, 2016 was $1,592.41, which includes the cost of the payroll and associated employer costs. Payroll processing charges were $84.99. As of November 30, 2016, the balance in the checking account used solely for payroll and payroll processing was $7,109.74.

 

-Cabaret Follies of Lower Columbia Donation Opportunity. The Network was selected as this year’s beneficiary of the Cabaret Follies. Performances were on November 4 and 5. According to the Cabaret Follies Board, the final accounting of expenses has not been completed. To date, the Network has received $141.71 from the sale of t-shirts. Additional funds are expected.

 

-Community Foundation of Southwest Washington. The Network submitted a grant proposal to increase the ability of Child Care Centers in Cowlitz County to serve children with disabilities and behavioral issues, and to improve outreach and family engagement. The Network’s proposal was not selected for approval. However, in a follow on conversation with Community Foundation staff, it was revealed that funds may be available for Financial Literacy Training. Further information about the opportunity was not available at the time of the meeting. Board members will be advised when further information is available.

ACTION: Share any new information regarding possible funding for Financial Literacy Training with Board members when it becomes available. (Sharon)

 

Network Budget for 2017. The budget was submitted according to the discussions at the November Network Board meeting. Because annual funding and related expenses are uncertain at this time, the budget was submitted as a preliminary budget that will be updated as new information becomes available.

 

Audit of 2015 Financial Statements: The audit of the Network’s 2015 financial statements was completed by the Washington State Auditor’s Office on December 8, 2016. The auditor examined the Network’s board meeting minutes, revenue reports, expenditure details, government policies and financial condition, taking into consideration operating margins, changes in cash position, and average days of operating expenditures. The auditor also reviewed the Network’s internal controls. The audit report states that “based on the procedures performed, nothing came to our attention in the areas we reviewed that cause us to believe the Network was not in substantial compliance with applicable state laws, regulations, and its own policies, or had significant weaknesses in controls over the safeguarding of public resources.” The Network’s audit results were published on the Washington State Auditor’s Office website on December 12, 2016.

 

NWHF Implementation Grant:

The NWHF Grant funding ends on December 31, 2016, yet there is more to do. Board members discussed the following actions for the next three to six months:

  • A meeting to be held with the 35 Community Charter member organizations to review successes and opportunities. A focus will be on continuing the momentum and sustaining the work.
  • A follow on Town Hall meeting to be held in spring to continue the What If… conversation on how residents and others can help the South Kelso Neighborhood and community improve.
  • Work with home based child care providers to help them and the children’s parents learn more about how to communicate and interact with children with behavioral issues and disabilities, and to increase family engagement and participation in their children’s learning and success.
  • Continue to provide Adverse Childhood Experiences Training for organizations and groups that work with vulnerable families and children.
  • Collaborate with the Longview and Kelso School Districts to provide Compassionate Schools Training for Guidance Counselors and Behavior Specialists and possibly include a review of Paper Tigers or Resiliency. Ron Hertel, from the Office of the Superintendent of Public Instruction would be invited to help facilitate the training.

ACTION: Share the email correspondence regarding the Compassionate Schools training with Rod and Don. (Sharon)

 

Strategic Planning: Board members spent time discussing potential funding opportunities that are appropriate for the Network. A number of possibilities were mentioned: the Walmart Community Grant Program; RFP for Behavioral Health Services; Community Service Organizations; and The Health Care Foundation. Michael suggested the Network consider Healthy Generations as a possible fund source. Wendy suggested the cities could be a source, and mentioned that if the Network could link to a 501(c)3 organization, she had more suggestions for us. Board members expressed interest in these opportunities and agreed they should be pursued.

ACTION: Pursue the funding opportunities that were discussed. (Sharon)

ACTION: Share the RFP for Behavioral Health Services with CHS. (Sharon)

ACTION: Share funding ideas for 501(c)3 organizations. (Wendy)

 

Awareness of Exploitation of Children. Anna gave a short presentation on Sex Trafficking in Cowlitz County. She said this is a big problem and vulnerable children and those living in poverty are the primary targets. She addressed the primary red flags for children being exploited: two cell phones; expensive material possessions; appearance (nails, hair, makeup, clothes); truancy/out of town a lot; older boy friend or friends; personality change. Anna said the police departments and sheriff’s office are involved. If a state line is crossed, the FBI gets involved. Anna is on call 24/7 to help children. She is available to give presentations in the schools and to organizations in an effort to prevent children from being exploited. A public forum is planned for March 2017.

 

Review/Feedback on Events:

-Healthy Communities Design Workshops. Michael helped to facilitate these workshops. He said a tool kit is available on the Cowlitz Wahkiakum Council of Government’s website.

-Bridges. Kay and Julia gave an ACEs and Resiliency presentation to caregivers of juvenile offenders in the Bridges Program. They also gave a similar presentation to a class on Chemical Dependency at Lower Columbia College.

-Cowlitz County Behavioral Health Gap Analysis. A report of community behavioral health needs assessment findings and recommendations was just released. The report provides an overview of the system and an analysis and assessments of gaps in behavioral health services for Medicaid enrollees, the uninsured and the underinsured in Cowlitz County.

 

Upcoming Events:

-Election of Network Board Chair/Vice Chair at the January 2017 Board meeting.

ACTION: Let Sharon know if you are interested or if you would like to nominate someone for the Chair or Vice Chair positions. (All)

 

ACTION SUMMARY:

ACTION: Share new information regarding possible funding for Financial Literacy Training with Board members when it becomes available. (Sharon)

ACTION: Share the email correspondence regarding the Compassionate Schools training with Rod and Don. (Sharon)

ACTION: Pursue the funding opportunities that were discussed. (Sharon)

ACTION: Share RFP for Behavioral Health Services with CHS. (Sharon)

ACTION: Share funding ideas for 501(c)3 organizations. (Wendy)

ACTION: Let Sharon know if you are interested or if you would like to nominate someone for the Chair or Vice Chair positions. (All)

 

A Big Thank You to the Network Board members for their participation in this year’s Network Board meetings and events. And to Kay Gunter, for serving as the Network Board Chair and for bringing the delicious holiday treats she shared at today’s meeting. Happy holidays to all!!

 

Next Meeting: January 18, 2017

 

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