Board Minutes: February 15, 2017: 11:30-1:10PM

Cowlitz County Community Network

Board Meeting

February 15, 2017, 11:30 – 1:10PM

 

Present: Board members Michael O’Neill, Kay Gunter, Tim Krueger, Dawn Maloney, Jordenn Martens, Rod McHattie, Sybil Sides, Ray Van Tongeren, and Sharon Weinhold, Coordinator.

 

Excused: Liz Cattin, Wendy Keegan, Tabatha O’Brien

 

Unexcused: Anna Leslie

 

Quorum: Yes

 

Welcome and Introductions: Michael welcomed Network Board members and thanked them for their attendance and support.

 

Additions to the Agenda: none

 

January 18, 2017 Meeting Minutes: The minutes had been sent to Board members for their review prior to the meeting. The actions listed in the meeting minutes were reviewed; all actions were completed.

Motion to approve the January 18, 2017 Network Board meeting minutes as presented: Ray: second: Sybil. The vote was unanimous and the motion carried.

 

Grant Status Report / Budget Update:

Current Grants Status:

-Kaiser Permanente Community Fund Grant (KPCF) ($161,095). This three year grant for implementation of a “Coordinated Prevention System for Healthy Starts” began on January 1, 2014 was scheduled to end on December 31, 2016. There is some funding ($18,000) remaining on the grant. In our final grant report, we requested a no-cost extension to continue to use the remaining funds to complete planned activities related to the grant, some of which were scheduled but had to be delayed due to weather.

 

-Financial Literacy Training ($10,000). This funding for Financial Literacy Training for women inmates was provided by a private donor through Community Foundation for Southwest Washington. Reporting of expenditures will begin next month.

ACTION: Develop and present a proposed cost methodology for charging expenditures to the Financial Literacy Training funding. (Sharon)

-Town Hall Meeting ($500). SAMHSA provided funds for a second Town Hall Meeting in conjunction with the Underage Drinking Public Education Initiative. A follow on Town Hall Meeting is scheduled for February 16; details will be discussed later in these minutes. The funds provided for the Meeting have been fully spent.

 

Approval of Expenditures: The Itemized Voucher amounting to $2,553.41 was presented to the Network Board for review and approval. The bills presented were:

 

Invoice #2017 1T             Cowlitz County Treasurer – Payroll                             $2,500.00

Invoice #7415                  MPC Digital Solutions – Internet                       $     10.00

Invoice 2017 1                  Sharon Weinhold – Town Hall Meeting Supplies $     43.41

 

Motion to approve the voucher as presented: Sybil: second: Kay. The vote was unanimous and the motion carried.

 

Payroll for the period January 1, 2017 through January 31, 2017 was $2,587.72, which includes the cost of the payroll and associated employer costs. Payroll processing charges were $84.99. As of January 31, 2017, the balance in the checking account used solely for payroll and payroll processing was $3,772.52.

 

-Cabaret Follies of Lower Columbia Donation Opportunity. The Network was selected as the beneficiary of the 2016 Cabaret Follies. Performances were on November 4 and 5. According to the Cabaret Follies Board, the final accounting of expenses still has not been completed. To date, the Network has received $141.71 from the sale of t-shirts. Another $250.00 has been designated for the Network, but not yet received. Additional funds are expected. If we do not receive final payment before the next Board meeting, Board members recommended we invite a Cabaret Follies Board member to give a report on how the event went and an update on the finances at our next Board meeting.

ACTION: If the Network does not receive final payment before the next Board meeting, invite a Cabaret Follies Board member to the March Board meeting to present a report on how the event went and an update on the finances.  (Sharon)

 

-RFP for Behavioral Health Programs. The Network submitted a proposal on January 20 to the Cowlitz County Human Services Department in response to their RFP seeking proposals for services focused on behavioral health service gaps identified in the Behavioral Health Gap Analysis Report. The Network’s proposal addressed the recommendation: Develop more diverse services for at-risk youth. According to the timeline presented, Notice of Awards is scheduled for March 1, with the contract to begin on April 1.

ACTION: Keep Board members apprised by email of the status of the Behavioral Health Program funding as Notices of Awards are made. (Sharon)

 

-Others. Several other potential funding opportunities are being explored and were discussed.

 

Financial Literacy Training: Kay and Sharon have presented 5 Financial Literacy training sessions to the women inmates at the jail. There has been a good and energetic response with about a dozen women attending each training. Class times have changed; the classes are held now on Monday afternoons, beginning at 2pm. About half of the women who began the training have attended more than one training session. If the women are released prior to completing the four classes needed to get a second chance at a financial institution, they are referred to Lower Columbia CAP, where they can complete the series of classes.

 

Town Hall Meeting, February 16: An update of the Town Hall Meeting plans was presented. The Town Hall meeting will include Sheriff Nelson as guest speaker, demonstrations by two K-9 teams, resource tables, kid’s activities, door prizes, a raffle and light refreshments. Board members have expressed interest in volunteering to support the event. Sybil and Ray will be responsible for the sign in tables; Tim will monitor the food table; and Kay will host the Network’s resource table. Dawn has been involved in the planning meetings. She has invited Longview Anti-Drug Coalition members to participate and support the meeting. Notices have been sent to The Daily News, radio stations and throughout the Kelso School District. The flyer has been posted on facebook and invitations have been sent to organizations and families in the community. Event hosts/funders include the Cowlitz Community Network, Cowlitz County Sheriff, South Kelso Neighborhood Association, Wallace Elementary School, SAMHSA Communities Talk Town Hall Meetings, Kaiser Permanente Community Fund of NWHF, and Cabaret Follies of Lower Columbia. AmeriCorps members have provided excellent support and plan to attend and participate in the event.

 

NWHF Implementation Grant:

At the January Board meeting, Board members agreed that the Network should request a no cost extension to the Kaiser Permanente Community Fund of NWHF grant so the following actions can be completed: The focus will be on continuing the momentum and sustaining the work.

  • A retreat to be held with the 35 Community Charter member organizations. Status: Initial ideas for the retreat were presented and discussed and other ideas were added. Michael suggested that a small planning team meet to continue the planning process and provide more information at the March Board meeting.

ACTION: Schedule a planning meeting to develop an agenda and plan for the Retreat and present them at the March Board meeting. (Sharon and Michael)

  • A follow on Town Hall meeting to continue the What If… conversation on how residents and others can help the South Kelso Neighborhood and community improve. Status: The Town Hall meeting will take place on February 16.
  • NEAR training for school districts and maternal health and child care providers. Community forum on NEAR and Compassionate Schools. Status: Two presentations have been scheduled/re-scheduled. Other requests for presentations are expected. The Community forum is planned for the spring.
  • Pilot test/finalize the Linking Cowlitz County Training Manual and conduct training on how to use the manual. Status: A DRAFT Resource Provider Information Guide and DRAFT Administrator Information Guide was presented. Board members were requested to review and test the features and search capabilities of the Directory included in the DRAFT Resource Provider Information Guide and provide feedback.

ACTION: Review and test the features and capabilities addressed in the DRAFT Resource Provider Information Guide and provide feedback prior to the March Board meeting. (Board Members)

ACTION: Review the DRAFT Administrator Information Guide and provide feedback prior to the March Board meeting. (Dawn)

 

Review/Feedback on Events:

-Birth to 3 Coalition Meeting, Jan 20, Jordenn attended and provided an update on behalf of the Cowlitz Community Network.

-Healthy Living Collaborative, Feb 1. Guest Speaker Dr. Larry Sherman, gave a presentation on Our Racist Brain – a Neuroscientists Perspective on Racism. Meeting was very well attended and the presentation was excellent.

What if… Meeting, Feb 14. Finalized plans for Town Hall meeting.

 

Upcoming Events:

-Town Hall Meeting, Feb 16, 6-7:30pm, Wallace Elementary School, South Kelso.

-SELF and SWEL will present the release of the 2017 State of the Children & Families Report on Feb 21, 4:30pm, Vancouver Community Library. The Report tells the story of the opportunities and challenges children birth to five and their family face living and growing in the community.

-Attachment Vitamins, CHS will begin offering a 10-week class in March, 2017. The class focuses on strengthening attachment between parents and their child as a way to increase resilience, combat toxic stress and lay the foundation for social and emotional competence in children.

-Run the Path, Mental Health Awareness Run/Walk, May 6, 9am, Lion’s Covered Shelter at the Lake.

 

ACTION SUMMARY:

ACTION: Develop and present a proposed cost methodology for charging expenditures to the Financial Literacy Training funding. (Sharon)

ACTION: If the Network does not receive final payment before the next Board meeting, invite a Cabaret Follies Board member to the March Board meeting to present a report on how the event went and an update on the finances if they can.  (Sharon)

ACTION: Keep Board members apprised by email of the status of the Behavioral Health Program funding as Notices of Awards are made. (Sharon)

ACTION: Schedule a planning meeting to develop an agenda and plan for the Retreat and present them at the March Board meeting. (Sharon and Michael)

ACTION: Review and test the features and capabilities addressed in the DRAFT Resource Provider Information Guide and provide feedback prior to the March Board meeting. (Board Members)

ACTION: Review the DRAFT Administrator Information Guide and provide feedback prior to the March Board meeting. (Dawn)

 

Next Meeting: March 15, 2017

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