Board Minutes: April 19, 2017: 11:30 – 12:50PM

Cowlitz County Community Network

Board Meeting

April 19, 2017, 11:30 – 12:50PM


Present: Board members Michael O’Neill, Kay Gunter, Tim Krueger, Anna Leslie, Jordenn Martens, Rod McHattie, Tabatha O’Brien, Sybil Sides, and Sharon Weinhold, Coordinator.


Excused: Wendy Keegan, Dawn Maloney, Ray Van Tongeren


Unexcused: none


Quorum: Yes


Welcome and Introductions: Michael welcomed Network Board members and thanked them for their attendance and participation.


Additions to the Agenda: none


March 15, 2017 Meeting Minutes: The minutes had been sent to Board members for their review prior to the meeting. The actions listed in the meeting minutes were discussed; all actions were completed.

Motion to approve the March 15, 2017 Network Board meeting minutes as presented: Sybil: second: Kay. The vote was unanimous and the motion carried.


Grant Status Report / Budget Update:

Current Grants Status:

-Kaiser Permanente Community Fund Grant (KPCF) ($161,095). This three year grant for implementation of a “Coordinated Prevention System for Healthy Starts” began on January 1, 2014 and was scheduled to end on December 31, 2016. There is some funding remaining on the grant. In our final grant report, we requested a no-cost extension to continue to use the remaining funds to complete planned activities related to the grant, some of which were scheduled but had to be delayed due to inclement weather. We currently are completing those activities.


-Financial Literacy Training ($10,000). This funding for Financial Literacy Training for women inmates was provided by a private donor through the Community Foundation for Southwest Washington. Amount expended is $2,145.


Approval of Expenditures: The Itemized Voucher amounting to $3,416.60 was presented to the Network Board for review and approval. The bills presented were:


Invoice #2017 4T            Cowlitz County Treasurer – Mar Payroll            $2,500.00

OFM-2017-066                 Cowlitz County OFM – Rent, Jan – Jun 2017      $   876.90

Invoice #7677                 MPC Digital Solutions – Internet – April 2017    $     10.00

Invoice #3461                  More Power Technology Group – Technician Svc $     29.70


Motion to approve the voucher as presented: Tabatha: second: Sybil. The vote was unanimous and the motion carried.


Payroll for the period March 1, 2017 through March 31, 2017 was $2,239.39, which includes the cost of the payroll and associated employer costs. Payroll processing charges were $52.57. As of March 31, 2017, the balance in the checking account used solely for payroll and payroll processing was $3,938.46.


-Cabaret Follies of Lower Columbia Donation Opportunity. The Network was selected as the beneficiary of the 2016 Cabaret Follies. Performances were on November 4 and 5. The Network has received $141.71 from the sale of t-shirts. According to the Cabaret Follies Board President, a decision was made on April 3 by the membership to give the Network $3,500. This is about half of the net income generated by the Follies. As of this date, the funds have not been received. ACTION: Follow up with the Cabaret Follies President in early May if the funds have not been received. (Sharon)


-RFP for Behavioral Health Programs. The Network submitted a proposal on January 20 to the Cowlitz County Human Services Department in response to their RFP seeking proposals for services focused on behavioral health service gaps identified in the Behavioral Health Gap Analysis Report. The Network’s proposal addressed the recommendation: Develop more diverse services for at-risk youth. The timeline has been adjusted several times. The Network was invited to share more information about our proposal with CCHSD personnel. According to them and the County website, proposals are under review by the Board of County Commissioners. The date for notification of award to applicants is still unknown.

ACTION: Keep Board members apprised by email of the status of the Behavioral Health Program funding as information becomes available. (Sharon)


-Other Funding Opportunities. The Network Board reviewed the City of Longview 2017 Community Development Block Grant announcement which focuses on three high poverty neighborhoods in Longview – the Highlands, Broadway and Olympic West neighborhoods. The Network Board approved and strongly supported submitting a project proposal that would entail providing ACEs, Financial Literacy and Resume Building/Interview Skills trainings in three poverty neighborhoods. Additionally residents, particularly those with low income, special needs and the elderly, would be connected with resources that could improve their quality of life. The proposal is due April 26, 2017. Funds would be available in November 2017.

ACTION: Prepare a project proposal in response to the City of Longview 2017 Community Development Block Grant announcement. (Sharon)


-Financial Statements. The 2016 Financial Statements were submitted to the Washington State Auditor’s Office on April 10. A 5-year summary (2012 – 2016) of revenues, expenses and cash balances as of the end of each year was presented to the Board for their review. Planned revenues and expenses for 2017 also were discussed. Board members concluded that the Network finances are in a relatively stable position for 2017.


Financial Literacy Training: As of April 19, Kay and Sharon have presented thirteen Financial Literacy training sessions for the women inmates. The response continues to be good. During April, four graduates completed the 4-part training series and earned a Certificate of Completion and a Second Chance at one of four financial institutions. If the women are released prior to completing the four classes needed to get a Second Chance at a financial institution, they are referred to Lower Columbia CAP where they can complete the series of classes. We have received notices from CAP that several of the women have attended classes at CAP after their release.


NWHF Implementation Grant:

-Annual Community Charter Member Meeting. The annual meeting scheduled for April 20 was postponed. The reason for the postponement was the uncertainty surrounding major funding opportunities that could benefit our community and organizations serving vulnerable mothers and children from low income families. Medicaid Transformation offers significant opportunities, but is not fully developed at this time. It seemed to be wise to postpone the meeting until more information was available about this opportunity.


-Community Charter. There currently are 36 Community Charter member organizations.


-Linking Cowlitz County. Notices were emailed to Community Resource Directory resource owners reminding them to update their resource(s) if they needed to be updated. The goal is to keep the Community Resource Directory current at all times. Over the last month, the Network updated 87 resources; other resources were updated by the resource owners.


-NEAR and Compassionate Schools Community Forum. Plans are on hold until information is received regarding the funding opportunities previously addressed.


Review/Feedback on Events:

-South Kelso Neighborhood Association. Ray is on the Neighborhood Association Board. Due to his absence, he was not able to provide a report to the Board.

-Healthy Living Collaborative quarterly Meeting, April 12. Michael attended along with about 50 other attendees. Medicaid Transformation was the main topic of the meeting. Aggressive timeline, targeting the fall for the 2 Accountable Communities of Health (ACH) – SW Washington Accountable Community of Health (SWACH) and Cascade Pacific Action Alliance (CPAA)) to submit proposals to the State. The format is not available yet. Must decide which projects they want to pursue by June. CPAA is talking with communities about demonstration projects. There are 6 proposed projects; workgroups are focusing on different elements: Care Coordination, ACEs, Data, Inventory of Health Needs, Refreshing health data to see what has changed. There will be a two-step process to begin in May, when workgroups will be formed for projects that will be chosen. SWACH process is identical, but they are focusing on pushing forward on clinical integration. Projects are longer term – 4 years. There will be outcome measures to meet. Projects do not have to be implemented in siloes. Trying to figure out sustainability. State will be releasing their design plan in May. Focus will be on Medicaid beneficiaries.

-Earth Day, Apr 15. This was the 22nd annual Earth Day Celebration, with lots of hands-on fun, education, activities, performers and entertainment. It was very well attended by adults and children.


Upcoming Events:

-Run the Path, May 6, 9am, Lake Sacajawea Lions Covered Shelter. Tim and Sharon plan to host a table.

-Community Report Card Meeting sponsored by Pathways 2020, May 25, 5pm, Expo Center. The Community Report Card will be unveiled. Dan Burden, keynote speaker, has been invited for the day to walk the community and give a presentation on the Build Environment. Cost of program and dinner, $15.

ACTION: Email Community Report Card Meeting flyer to Board members. (Sharon)

-Walk and Roll Month, May. There are many activities planned to promote active living, including hiking, biking, walking and running events. Dan Burden will lead a walking audit in Woodland and Longview/Kelso in the morning and afternoon, respectively. Michael asked that the Walk and Roll Month flyer be emailed to Board members.

ACTION: Email Walk and Roll Month flyer to Board members. (Sharon)

-Children with Special Needs. Rod said there are a lot of people moving into Longview, including many children with serious trauma and behavioral health issues. Additional teams and classes have been set up by the Longview School District to work with the families and children to address their special needs.

-Anna said there is a Been There Done That fundraiser at the Elks on Friday night, Apr 21. Been There Done That provides guidance and mentorship for people during re-entry after incarceration.

-Anna also mentioned that Love Overwhelming is hosting a fundraiser on May 20.



ACTION: Follow up with the Cabaret Follies President in early May if the funds have not been received. (Sharon)

ACTION: Keep Board members apprised by email of the status of the Behavioral Health Program funding as information becomes available. (Sharon)

ACTION: Prepare a project proposal in response to the City of Longview 2017 Community Development Block Grant announcement. (Sharon)

ACTION: Email Community Report Card Meeting flyer to Board members. (Sharon)

ACTION: Email Walk and Roll Month flyer to Board members. (Sharon)


Next Meeting: May 17, 2017


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