Board Minutes: June 21, 2017: 11:30 – 12:33PM

Cowlitz County Community Network

Board Meeting

June 21, 2017, 11:30 – 12:33PM

 

Present: Board members Wendy Keegan, Kay Gunter, Tim Krueger, Jordenn Martens, Rod McHattie, Sybil Sides, Ray Van Tongeren and Sharon Weinhold, Coordinator.

 

Excused: Anna Leslie, Dawn Maloney, Tabatha O’Brien, Michael O’Neill,

 

Unexcused: none

 

Quorum: Yes

 

Welcome and Introductions: Wendy welcomed Network Board members and thanked them for their attendance.

 

Additions to the Agenda: none

 

May 17, 2017 Meeting Minutes: The minutes had been sent to Board members for their review prior to the meeting. The actions listed in the meeting minutes were discussed; all actions were completed.

Motion to approve the May 17, 2017 Network Board meeting minutes as presented: Sybil; second: Kay. The vote was unanimous and the motion carried.

 

Grant Status Report / Budget Update:

Current Grants Status:

-Kaiser Permanente Community Fund Grant (KPCF) ($161,095). This three year grant for implementation of a “Coordinated Prevention System for Healthy Starts” began on January 1, 2014 and was scheduled to end on December 31, 2016. There is some funding remaining on the grant. In our final grant report, we requested a no-cost extension to continue to use the remaining funds to complete planned activities related to the grant, some of which were scheduled but had to be delayed due to inclement weather. We have almost completed those activities.

 

-Financial Literacy Training ($10,000). This funding for Financial Literacy Training for women inmates was provided by a private donor through the Community Foundation for Southwest Washington. Amount expended is $3,630.

 

Approval of Expenditures: The Itemized Voucher amounting to $2,628.17 was presented to the Network Board for review and approval. The bills presented were:

 

Invoice #2017 6T            Cowlitz County Treasurer – May Payroll            $2,500.00

Invoice #305-2017          Cowlitz County Purchasing Svc – Apr Phone       $     14.17

Invoice #4080                 MPC Digital Solutions – Internet – June 2017    $     10.00

Invoice #4083                 More Power Technology Group – DNS/Website

Hosting Fees                                                           $   104.00

 

Motion to approve the voucher as presented: Ray; second: Rod. The vote was unanimous and the motion carried.

 

Payroll for the period May 1, 2017 through May 31, 2017 was $2,239.39, which includes the cost of the payroll and associated employer costs. Payroll processing charges were $52.57. As of May 31, 2017, the balance in the checking account used solely for payroll and payroll processing was $2,892.11.

 

-RFP for Behavioral Health Programs. The Network submitted a proposal on January 20 to the Cowlitz County Human Services Department in response to their RFP seeking proposals for services focused on behavioral health service gaps identified in the Behavioral Health Gap Analysis Report. The Network’s proposal addressed the recommendation: Develop more diverse services for at-risk youth. In April, the Network was invited to share more information about its proposal with CCHSD personnel. In May, a decision was made by the Cowlitz County Board of Commissioners to fund 3 of the 14 proposals. The Network proposal was not selected for funding. Network staff met with the Commissioners to discuss the Network proposal and ways it could have been improved. After the discussions, the Commissioners approved funding for the Network proposal amounting to $27,000. Network and CCHSD personnel are working together to finalize a contract outlining the proposal implementation strategy and outcome measures.

ACTION: Keep Board members apprised of the status of the Behavioral Health Program contract development and implementation strategy. (Sharon)

 

-City of Longview Community Development Block Grant. The Network submitted a CDBG proposal titled: “Improving Family Resiliency, Empowerment and Self-Sufficiency” to provide family and career development training for residents in the high poverty Highlands, Olympic West, and Broadway neighborhoods over a 14-month period. The project proposal included providing Adverse Childhood Experiences and Resiliency, Financial Literacy and Resume Building/Interview Skills training to residents, particularly those with low income, special needs and the elderly, and connecting these residents to resources that could improve their quality of life. The Network presented the proposal to the Longview City Council on June 8. Funding was approved primarily to provide for housing and parks and recreation opportunities. The Network proposal was not selected for funding.

 

Other Funding Opportunities. The Network Board reviewed and discussed other funding opportunities that could support the goals of the Network and the Behavioral Health project. It was agreed the funding received from the Cabaret Follies would be used to support the Behavioral Health program, and a letter should be sent to the Cabaret Follies Board advising them that their funds would be used for that purpose. Additionally, several opportunities were identified and prioritized as potential sources of additional funding to pursue.

ACTION: Prepare letter for Cabaret Follies Board, advising them that the funding received by the Network from the Cabaret Follies will be used to support the Behavioral Health Grant project. (Sharon)

ACTION: Pursue other funding opportunities that support the goals of the Network and Behavioral Health Grant project. (Sharon)

 

Network Board Membership:

-Board members reviewed the list of potential new Board members and added a few more to the list. In June, several potential members were contacted and invited to join the Board, and others will be contacted in July.

-Rod McHattie, Director of Special Services at the Longview School District is retiring this week. Rod has been an active Board member since February 2014, has contributed immensely and will be greatly missed. Members wished him well in retirement and extended an open invitation to participate in Network Board meetings and events. Rod suggested that his replacement, who will begin work on July 1, be invited to join the Board.

ACTION: Contact, generate interest and invite potential Board members to join the Board. (Sharon)

 

Financial Literacy Training: As of June 21, Kay and Sharon have presented twenty Financial Literacy training sessions at Corrections for the women inmates. The response continues to be good. To date, seven graduates completed the 4-part training series and earned a Certificate of Completion and a Second Chance at one of four financial institutions. Two women are scheduled to graduate on June 26. If the women are released prior to completing the four classes needed to get a Second Chance at a financial institution, they are referred to Lower Columbia CAP where they can complete the series of classes. Notices have been received from CAP that women are attending and completing the classes at CAP after their release. A status report will be prepared and sent to the donor.

ACTION: Prepare/send Financial Literacy Training report to donor. (Sharon)

 

NWHF Implementation Grant: Michael has scheduled an ACEs Presentation at Wallace Elementary School on August 15.

 

Out-of-the-Box Revenue Generating Strategies:

Michael, Wendy and Sharon met on June 16 to discuss revenue generating ideas. The ideas were framed as follows:

  1. Become a Revenue Generating Non-Profit

-Fees for training

-Consulting contracts

-Community Based Care Coordination – Community Health Advocates

-Medicaid — Ray asked for more information on “Medicaid.”

ACTION: Expand on the bullet “Medicaid” in the Out-of-the-Box Revenue Generating Strategies and discuss at July Board meeting. (All)

  1. Membership Fees

-Like Chamber of Commerce meetings

-Newsletters

-Speakers

-Events

  1. Adopted by/Affiliated with another Organization

-Several potential organizations were identified and discussed

 

A Project Driven, Phased Approach was outlined:

Phase 1 – Immediate

-Grant applications to supplement project funding

-Letters to potential donors

Phase 2 – Mid Term

-Improve social networking

-Constant Contact Newsletter

-Explore affiliation with another organization

Phase 3 – Longer Term

-Build Donor List

-More constant funding stream

Each Board member was asked to identify one potential source of funding and include contact information for that source.

ACTION: Identify one possible source of funding along with contact information and provide at the next Board meeting. (All Board Members)

Review/Feedback on Events:

-Community Report Card Meetings and Events. Sharon shared the 2017 Cowlitz County Community Report Card with the Board members. They asked for more information about the Report Card.

ACTION: Share the Pathways 2020 website with Board members. (Sharon)

-Movie Showing, “Screenagers.” Ray attended, said it was well attended and an interesting and informative movie.

-What If……Committee. Committee decided to host National Night Out in Toutle, at the Toutle High School. National Night Out is on August 1.

-Our Children Can’t Wait, Early Learning Event. Heard good feedback on the event.

 

Upcoming Events:

-Neighborhood Revitalization & Advocacy Power Training, June 28-29, Expo Center. Focus is neighborhood revitalization and help to overcome poverty. Training will feature guest speakers Laura Porter, David Futcher and others. Kay, Ray, and Sybil plan to attend.

-Forum on Needle Exchange. Scheduled for June 27. There was discussion about the new, soon to open methadone clinic located next to Kelso City Hall.

 

ACTION SUMMARY:

ACTION: Keep Board members apprised of the status of the Behavioral Health Program contract development and implementation strategy. (Sharon)

ACTION: Prepare letter for Cabaret Follies Board, advising them that the funding received by the Network from the Cabaret Follies will be used to support the Behavioral Health Grant project. (Sharon)

ACTION: Pursue other funding opportunities that support the goals of the Network and Behavioral Health Grant project. (Sharon)

ACTION: Contact, generate interest and invite potential Board members to join the Board. (Sharon)

ACTION: Prepare/send Financial Literacy Training report to donor. (Sharon)

ACTION: Expand on the bullet “Medicaid” in the Out-of-the-Box Revenue Generating Strategies and discuss at July Board meeting. (All)

ACTION: Identify one possible source of funding along with contact information and provide at the next Board meeting. (All Board Members)

ACTION: Share the Pathways 2020 website with Board members. (Sharon)

 

Next Meeting: July 19, 2017

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