Board Minutes: August 16, 2017: 11:30 – 12:52PM

Cowlitz County Community Network

Board Meeting

August 16, 2017, 11:30 – 12:52 PM

 

Present: Board members Michael O’Neill, Kay Gunter, Wendy Keegan, Tim Krueger, Anna Leslie, Jordenn Martens, Tabatha O’Brien, Sybil Sides, Ray Van Tongeren and Sharon Weinhold, Coordinator.

 

Excused: Dawn Maloney

 

Unexcused: None

 

Quorum: Yes

 

Welcome and Introductions: Michael welcomed Network Board members and thanked them for their participation.

 

Additions to the Agenda: None

 

July 19, 2017 Meeting Minutes: The minutes had been sent to Board members for their review prior to the meeting. The actions listed in the meeting minutes were discussed; all actions were completed.

Motion to approve the July 19, 2017 Network Board meeting minutes as presented: Ray; second: Kay. The vote was unanimous and the motion carried.

 

Grant Status Report / Budget Update:

Current Grants Status:

-Kaiser Permanente Community Fund Grant (KPCF) ($161,095). This three year grant for implementation of a “Coordinated Prevention System for Healthy Starts” began on January 1, 2014 and was scheduled to end on December 31, 2016. There was funding remaining on the grant. In our final grant report, we requested a no-cost extension to continue to use the remaining funds to complete planned activities related to the grant, some of which were scheduled but had to be delayed due to inclement weather. These activities have been completed. Funding on the grant is depleted. Other funding has been approved to sustain the work.

-Financial Literacy Training ($10,000). This funding for Financial Literacy Training was provided by a private donor. The Network is reviewing the outcomes of the training and exploring opportunities to train ex-offenders residing in our community. Amount expended is $4,345.

 

 

Approval of Expenditures: The Itemized Voucher amounting to $3,472.69 was presented to the Network Board for review and approval. The bills presented were:

 

Invoice #2017 8T            Cowlitz County Treasurer – June Payroll           $2,500.00

Invoice #431-2017            Cowlitz County Purchasing Svc – June Phone     $     14.56

Invoice #4652                 MPC Digital Solutions – Internet – August 2017 $     10.00

Invoice #2017 3               Sharon Weinhold – Liability Insurance/Mileage $   948.13

Motion to approve the voucher as presented: Tabatha; second: Jordenn. The vote was unanimous and the motion carried.

 

Payroll for the period July 1, 2017 through July 31, 2017 was $2,239.39, which includes the cost of the payroll and associated employer costs. Payroll processing charges were $52.57. As of July 31, 2017, the balance in the checking account used solely for payroll and payroll processing was $808.07.

 

The Network received a 2018 Local Government Billing Rate Notification from the State Auditor. The hourly rate will increase from $93 to $95/hour beginning January 1, 2018. The rate change is in response to a cost-of-living increase for state employees, increased employer health care costs passed by the Legislature, and feedback provided by government agencies that they preferred a more experienced audit staff.

 

-RFP for Behavioral Health Programs. The Network submitted a proposal to the Cowlitz County Health and Human Services Department in response to their RFP seeking proposals for services focused on behavioral health service gaps identified in the Behavioral Health Gap Analysis Report. The Network’s proposal titled Help for At-Risk Youth with Behavioral Issues in Child Care, addresses the recommendation: Develop more diverse services for at-risk youth. The Network proposal was approved for funding in the amount of $27,000. The Network has signed a contract, which will be presented to the Board of County Commissioners for approval on August 29. The Network purchased general and professional liability insurance, which was a requirement of the contract at an annual cost of $916. The start date of the contract is August 11, 2017.

 

Other Funding Opportunities. On July 17 and July 24, letters describing the Network’s proposal, Help for At-Risk Youth with Behavioral Issues in Child Care, were sent to various organizations inviting them to partner with the Network in implementing the proposal. The Network has received some response and is following up with those who have not responded. Several will not respond until later in the year. Board members suggested several businesses to approach.

ACTION: Continue to pursue opportunities to gain support for the Network’s proposal, Help for At-Risk Youth with Behavioral Issues in Child Care. (Sharon)

Network Board Membership:

Potential Board members from the Longview and Kelso School Districts have expressed interest in joining the Board to replace those who recently retired or moved. Other potential Board members have been identified and will be contacted.

 

The Network received a letter from Children’s Home Society of Washington advising that the Parents as Teachers home visitation program will cease operations on September 30, 2017. Jordenn explained that due to fund availability, CHS was ceasing all operations in Cowlitz County. She said CHS is helping families enrolled in Parents as Teachers transition to other home visiting programs offered through other organizations. Jordenn said she will be working in Vancouver and will no longer be available to serve on the Board. She plans to participate in the September Board meeting and then will submit a resignation letter. Board members expressed disappointment that CHS is no longer able to serve Cowlitz County, but happy that Jordenn will continue her work in another county.                                                                                                                                                                                                                                                                                                                                                                                                                                                       ACTION: Continue to generate interest and invite potential Board members to join the Board. (Sharon)

 

NWHF Implementation Grant:

-Grant Closeout Letter and Response. The Network sent to NWHF a final status report and summary of actions completed to enhance the system of care for the maternal child health population in Cowlitz County, and shared that funding has been received to continue the work with children with behavioral challenges in child care. The new project is a result of the increased capacity from the systems changes achieved with the NWHF Kaiser Permanente Community Fund Grant. The Network received a wonderful response from our NWHF engagement officer thanking the Network for the summary of accomplishments and helping NWHF, KPCF and other partners learn more about the communities in Cowlitz County.

-The annual Community Charter member meeting has been scheduled for October 17, 9-11am, at the Cowlitz County Administration Building. A save the date email was sent to all charter members. At the meeting, Charter members will review accomplishments and share their thoughts and plans for participating in the next phase of the work.  A more detailed agenda will be sent to Charter members prior to the meeting.

ACTION: Develop a proposed agenda for the Community Charter member meeting and present it at the September Board meeting. (Michael and Sharon)

 

 

 

Behavioral Health Grant:

-Grant Objectives. The overall objective of the project is to provide technical assistance and training for child care providers who serve children with behavioral needs, and offer training and resources for family members who have children with behavioral challenges. The goal is to reach 2,000 children in child care centers and home care in Cowlitz County and improve the ability of the child care providers to meet the special needs of these children. The contract requires quarterly reporting with the first report due on October 31.

-Strategy. The Network had contact with sixty percent of the child care center directors when developing the grant proposal. Board members discussed the need and approach for re-connecting with those previously contacted and touching base with the other child care center directors and home care providers to share information about the project and jointly decide how to best interact with their facility.

ACTION: Contact each child care center director and home care provider, share information about the project, assess their immediate needs and discuss the best way to interact with their facility. (Sharon)

 

Review/Feedback on Events:

-Behavioral Health Tax Meetings, July 27 and August 8, hosted by Columbia Wellness. These were informational meetings regarding the continuation and future of the Behavioral Health tax with the intent is to create an inclusive and collaborative group focused on a better Cowlitz County.

-National Night Out, August 1. Kay and Ray visited the Kelso festivities and said there was a nice turnout. Michael said he heard Castle Rock had many activities and an excellent turnout. The What If…Committee helped to organize and sponsor the Castle Rock event.

-Healthy Living Collaborative Meeting, August 2. Michael participated along with 50-60 others. He reported Washington State Legislators were present and gave their impressions on the results of the legislative sessions and budget. The next meeting will be in October.

-Grant Writing Training Using Census Data, August 3. Tabatha attended the training, and said it was excellent with good participation.

-NEAR Training, August 15. Michael reported that he gave a NEAR presentation at Wallace School to about 40 teachers.

-Homeless Shelters. Ray said the Longview Planning Commission approved a map of where shelters could be located. The map will be presented to the Longview City Council later in August.

-Woodland Back to School Bash. Jordenn and Anna attended the bash. Both were impressed by the presence of many resource providers and large community member participation.

 

Upcoming Events:

-Let’s Build a Community Where Everyone Can Succeed!, August 19, 1-3pm, Kelso Public Library. Purpose is to share information about the South Kelso Community Health Advocates, recruit potential members and share ideas on how to make the community a healthier and better place.

-BRIDGES, August 28, Cowlitz Tribe. Kay will be giving an ACEs presentation to parents with children in the juvenile system.

-Sixth Annual Infant to Kindergarten Conference, Get Steamed Up, Saturday, October 14, 9am – 4pm, Lower Columbia College Student Center. $40, lunch is included. Keynote speaker is Michael Strayer, Psychology Professor at LCC. His topic is “Barriers to STEAM in Early Childhood: Poverty, Gender & Screen Time.”

 

ACTION SUMMARY:

ACTION: Continue to pursue opportunities to gain support for the Network’s proposal, Help for At-Risk Youth with Behavioral Issues in Child Care. (Sharon)

ACTION: Continue to generate interest and invite potential Board members to join the Board. (Sharon)

ACTION: Develop a proposed agenda for the Community Charter member meeting and present it at the September Board meeting. (Michael and Sharon)

ACTION: Contact each child care center director and home care provider, share information about the project, assess their immediate needs and discuss the best way to interact with their facility. (Sharon)

 

Next Meeting: September 20, 2017

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