Board Minutes: September 20, 2017: 11:30 – 12:55PM

Cowlitz County Community Network

Board Meeting

September 20, 2017, 11:30 – 12:55PM

 

Present: Board members Michael O’Neill, Kay Gunter, Jordenn Martens, Tabatha O’Brien, Ray Van Tongeren and Sharon Weinhold, Coordinator. Also present were special guests Louise Brown, Retired Elementary School Teacher and Current 1st Grade Volunteer; Megan Filer, Pastor Bethany Lutheran Church; Don Iverson, Director of Support Services for Kelso School District; C.J. Nickerson, Longview School Board; and Julie Schneider (for Patrick Kelley, Principal, Broadway Learning Center).

 

Excused: Wendy Keegan, Tim Krueger, Sybil Sides

 

Unexcused: Anna Leslie, Dawn Maloney

 

Quorum: Yes

 

Welcome and Introductions: Michael welcomed Network Board members and guests and thanked them for their participation. Introductions were made around the room.

 

Additions to the Agenda: None

 

Board Membership:

For the benefit of our guests, Michael shared information about the major efforts the Network has engaged in over the last several years and the new focus of working with children with behavioral challenges in child care. The guests relayed why they were interested in the Network and board membership and how their backgrounds and interests linked to the Board’s work. Michael mentioned the Network board is a working board and, while members are not expected to participate in every activity, they are encouraged to participate as often as they can. Several of the guests submitted completed membership application forms. The Board will review and vote on the applications at the October Board meeting.

 

Jordenn reported that Children’s Home Society programs have recently closed in Cowlitz County and she has been transferred to the Vancouver office in Clark County. She offered a letter of resignation from the Cowlitz Community Network Board. Jordenn went on to say how proud she is of the work the Network has accomplished in the past few years and is pleased to have been part of the work. She encouraged the board members to reach out to her if they are in need of resources or assistance in Clark County. Jordenn has been an active, thoughtful and valued Board member and will be missed.

 

August 16, 2017 Meeting Minutes: The minutes had been sent to Board members for their review prior to the meeting. The actions listed in the meeting minutes were discussed; all actions were completed.

Motion to approve the August 16, 2017 Network Board meeting minutes as presented: Ray; second: Kay. The vote was unanimous and the motion carried.

 

Grant Status Report / Budget Update:

Current Grants Status:

-Financial Literacy Training ($10,000). This funding for Financial Literacy Training was provided by a private donor. The Network is reviewing the outcomes of the training conducted for women inmates. In the review, it became apparent that once an inmate is released, they are difficult to track other than if they return to jail. In our training of women inmates, they told us that they wish they had Financial Literacy Training years ago so they had a better understanding of banks, credit and saving and may not have made some of the mistakes they made. With those comments, the Network is exploring several opportunities to provide training for youth. Amount expended is $4,345.

 

-Behavioral Health Grant Help for At-Risk Youth with Behavioral Issues in Child Care, ($27,000). This funding was approved on August 29, 2017 and is available beginning August 1, 2017 through June 30, 2019. The goal of this funding is to help children with behavioral challenges in child care by providing training to child care providers, linking the children’s families to resources that can help their children and offering technical assistance for child care providers who serve children with behavioral needs. Amount expended through August 31 is $1,216, with $916 of the amount being for liability insurance.

 

Approval of Expenditures: The Itemized Voucher amounting to $2,524.82 was presented to the Network Board for review and approval. The bills presented were:

 

Invoice #2017 9T            Cowlitz County Treasurer – Payroll                            $2,500.00

Invoice #497-2017           Cowlitz County Purchasing Svc – July Phone      $     14.82

Invoice #4913                  MPC Digital Solutions Internet–September 2017         $     10.00

Motion to approve the voucher as presented: Tabatha; second: Jordenn. The vote was unanimous and the motion carried.

 

Payroll for the period August 1, 2017 through August 31, 2017 was $2,239.39, which includes the cost of the payroll and associated employer costs. Payroll processing charges were $52.57. As of August 31, 2017, the balance in the checking account used solely for payroll and payroll processing was $3,517.15.

 

Other Funding Opportunities. Letters describing the Network’s proposal, Help for At-Risk Youth with Behavioral Issues in Child Care, were sent to various organizations inviting them to partner with the Network in implementing the proposal. The Network has received several requests for a presentation or more information and is following up with those who have not responded. In addition, several requests have been sent to foundations that focus on helping children.

ACTION: Continue to pursue opportunities to gain support for the Network’s funding, Help for At-Risk Youth with Behavioral Issues in Child Care. (Sharon)

 

Audit Results: The Office of the Washington State Auditor completed their assessment audit of the Network’s 2016 activities. The auditors concluded that “Based on the procedures performed, nothing came to our attention in the areas we reviewed that caused us to believe the Network was not in substantial compliance with applicable state laws, regulations, and its own policies, or had significant weaknesses in controls over the safeguarding of public resources.”  As part of the audit, the auditors reviewed the Network Board meeting minutes, internal controls, revenues and expenditures, potential conflicts of interest, and annual report submitted to the State Auditor’s Office. The Network’s cost of the audit is $186.

 

Financial Literacy Training: The Network, in partnership with Lower Columbia CAP, is exploring several opportunities to provide training to teens and their parents. One is in the Highlands Neighborhood, a high poverty, low income neighborhood, and the other is a group of teens that meet at Peace Health. Meetings are scheduled for next week to develop a strategy and timeline for these trainings. Kay offered several excellent ideas regarding these trainings.

ACTION: Meet with partners to develop the strategy and timeline for the Financial Literacy trainings for teens. (Sharon)

 

NWHF Implementation Grant:

-The Community Charter currently has 36 members. The Director of the Three Rivers Christian Early Learning Center recently signed the Charter.

-The annual Community Charter member meeting is scheduled for October 17, 9-11am, at the Cowlitz County Administration Building. A save the date email was sent to all charter members. At the meeting, Charter members will review accomplishments and share their thoughts and plans for participating in the next phase of the work.  Mr. Ross Hunter, Director of the newly created Department of Children, Youth and Families has been invited to participate, and we are awaiting a confirmation response. A more detailed agenda will be sent to Charter members.

ACTION: Follow up with the Department of Children, Youth and Families regarding Mr. Ross Hunter’s participation in the Community Charter meeting.

ACTION: Finalize the agenda and email it to Charter Members. (Sharon)

 

Behavioral Health Grant:

-Overview/Strategy. Michael reviewed the overall grant objectives and strategy for reaching the objectives. The goal of the project is to provide technical assistance and training for child care providers who serve children with behavioral needs, and offer training and resources for family members who have children with behavioral challenges. The plan is to reach 2,000 children in child care centers and home care in Cowlitz County and improve the ability of the child care providers to meet the special needs of these children.

-Status. Two emails have been sent to child care providers. The first email, sent in August, included information about the project and the services that the Network is offering to child care providers. The second email, sent on September 12, was the first bi-weekly evidence based behavioral health information on “Strategies for Making the New School Year a Success.” This included ways for child care providers and parents to plan for a child’s first day in child care. The email announced the 1st NEAR/Resiliency training for child care providers on October 30.

-Discussion. Megan suggested that many church volunteers work with children and they may be interested in the training. C.J mentioned the Quest Academy and suggested it might be useful to be in touch with them.

ACTION: Email the 2nd evidence based behavioral health information best practice to child care providers before the end of September. (Sharon)

ACTION: Invite child care providers to the October 30 training. (Sharon)

ACTION: Share with Network Board members the emails as they are being sent to child care providers. (Sharon)

 

Review/Feedback on Events:

-BRIDGES, Kay gave ACEs training for family members of first time juvenile offenders on August 28.

 

Upcoming Events:

-Community Asset Mapping, October 4, 9-1, Child and Adolescent Clinic. This meeting is for organizations that serve children with autism or developmental challenges and the children’s parents or caregivers.

ACTION: Resend Community Asset Mapping flyer to Network Board members and guests. (Sharon)

-Sixth Annual Infant to Kindergarten Conference, Get Steamed Up, Saturday, October 14, 9am – 4pm, Lower Columbia College Student Center. $40, lunch is included. Keynote speaker is Michael Strayer, Psychology Professor at LCC. Topic is “Barriers to STEAM in Early Childhood: Poverty, Gender & Screen Time.” C.J. said he has attended this conference in the past and has found it to be very useful.

ACTION: Resend Infant to Kindergarten Conference flyer to Network Board members and guests. (Sharon)

-Community Charter Member Meeting, October 17, County Administration Building, 9-11am. All Board members and guests are encouraged to attend.

-NEAR Presentations for Child Care Providers, October 30 and December 7.

-SW Washington Early Learning Summit, October 24, 9:30, Vancouver. Recent assessment data shows that only 42% of entering Kindergarteners (lower than the state average of 47%) demonstrate the skills needed in all six developmental domains: social-emotional, physical, language, congnitive, literacy and math.

 

ACTION SUMMARY:

ACTION: Continue to pursue opportunities to gain support for the Network’s funding, Help for At-Risk Youth with Behavioral Issues in Child Care. (Sharon)

ACTION: Meet with partners to develop the strategy and timeline for the Financial Literacy trainings for teens. (Sharon)

ACTION: Follow up with the Department of Children, Youth and Families regarding Mr. Ross Hunter’s participation in the Community Charter meeting.

ACTION: Finalize the agenda and email it to Charter Members. (Sharon)

ACTION: Email the 2nd evidence based behavioral health information best practice to child care providers before the end of September. (Sharon)

ACTION: Invite child care providers to the October 30 training. (Sharon)

ACTION: Share with Network Board members the emails as they are being sent to child care providers. (Sharon)

ACTION: Resend Community Asset Mapping flyer to Network Board members and guests. (Sharon)

ACTION: Resend Infant to Kindergarten Conference flyer to Network Board members and guests. (Sharon)

 

Next Meeting: October 18, 2017

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