Board Minutes: November 15, 2017: 11:30 – 12:30PM

Cowlitz County Community Network

Board Meeting

November 15, 2017, 11:30 – 12:30PM

 

Present: Board members Michael O’Neill, Kay Gunter, Tim Krueger, Tabatha O’Brien, Sybil Sides, Ray Van Tongeren and Sharon Weinhold, Coordinator. Also present was guest Louise Brown, retired elementary school teacher and current 1st grade volunteer.

 

Excused: Anna Leslie, Dawn Maloney

 

Unexcused: Wendy Keegan

 

Quorum: Yes

 

Welcome and Introductions: Michael welcomed Network Board members and Louise and thanked them for being there. Introductions were made.

 

Additions to the Agenda: None

 

Board Membership: Louise Brown submitted an application to become a member of the Network Board. Louise was an elementary school teacher for over 30 years and continues to volunteer in the Rainier School District elementary schools. She said she is very interested in working with the Network and using her teaching experience to help children, their families and caregivers. Louise attended our training for child care providers on October 30 and is interested in participating further in our trainings to help child care providers understand and work better with children with behavioral challenges. She would like to help find ways to engage the children’s family members so the children and families have a brighter future.

Motion to approve Louise’s application to become a member of the Network Board: Ray; second: Kay. The vote was unanimous and the motion carried.

 

September 20, 2017 Meeting Minutes: The minutes had been sent to Board members for their review prior to the meeting. The actions listed in the meeting minutes were discussed; all actions were completed.

Motion to approve the September 20, 2017 Network Board meeting minutes as presented: Ray; second: Tabatha. The vote was unanimous and the motion carried.

 

October 18, 2017 Update: Because the Community Charter Member meeting was held on October 17 and most Network Board members participated, it was agreed to not hold a formal Network Board meeting but provide an update for Board members instead. Content of the update was reviewed with Board members.

 

Grant Status Report / Budget Update:

Current Grants Status:

-Financial Literacy Training ($10,000). This funding for Financial Literacy Training was provided by a private donor. Amount expended through November 15 is $5,355.00.

 

-Behavioral Health Grant Help for At-Risk Youth with Behavioral Issues in Child Care, ($27,000). This funding was approved on August 29, 2017 and was available beginning August 1, 2017 through June 30, 2019. The goal of the funding is to help children with behavioral challenges in child care by providing training to child care providers, linking the children’s families to resources that can help their children and offering technical assistance for child care providers who serve children with behavioral needs. Amount expended through October 30 is $2,552.51.

 

Approval of Expenditures:

-The Itemized Voucher for October expenditures amounting to $2,524.99 was presented to the Network Board for review and approval. The bills presented were:

 

Invoice #2017 10T           Cowlitz County Treasurer – Payroll                            $2,500.00

Invoice #563-2017           Cowlitz County Purchasing Svc – August Phone  $     14.99

Invoice #5206                 MPC Digital Solutions Internet–October 2017   $     10.00

 

Payroll for the period September 1, 2017 through September 30, 2017 was $2,239.39, which includes the cost of the payroll and associated employer costs. Payroll processing charges were $52.57. As of September 30, 2017, the balance in the checking account used solely for payroll and payroll processing was $5,188.15.

 

-The Itemized Voucher for November expenditures amounting to $2,696.20 was presented to the Network Board for review and approval. The bills presented were:

 

Invoice #2017 11T           Cowlitz County Treasurer – Payroll                            $2,500.00

Invoice #5206                 MPC Digital Solutions Internet–November 2017 $     10.00

Invoice #L122229             State Auditor’s Office – Assessment Audit      $    186.20

 

Payroll for the period October 1, 2017 through October 31, 2017 was $2,239.39, which includes the cost of the payroll and associated employer costs. Payroll processing charges were $52.57. As of October 31, 2017, the balance in the checking account used solely for payroll and payroll processing was $3,943.92.

Motion to approve the October and November vouchers as presented: Tabatha; second: Ray. The vote was unanimous and the motion carried.

Fund Request Status. Letters describing the Network’s proposal, Help for At-Risk Youth with Behavioral Issues in Child Care, were sent to various organizations inviting them to partner with the Network in implementing the proposal. The Network has received four requests for a presentation and/or more information. Michael has given two presentations and another is scheduled for December 28. The Network is following up with those who have not responded. The Network has received $2,500 to support the proposal to date.

 

Other Opportunities. Requests for support have been sent to foundations that focus on helping children. Contact has been made with several local organizations and requests for funding will be made at the beginning of 2018.

ACTION: Continue to pursue opportunities to gain support for the Network’s project, Help for At-Risk Youth with Behavioral Issues in Child Care. (Sharon)

 

Network Budget for 2018: The Cowlitz County Office of Administrative Services requested that Network’s 2018 budget information be submitted to them by November 17. The Network provided an estimate of revenues and expenditures as follows:

 

Beginning Fund Balance: $8,000; Estimated Revenues: $25,000; Estimated Expenditures: $33,000

 

The Network highlighted that it is totally grant funded and continues to seek funding. It is difficult to estimate the amount of funding that will be received in 2018. Funding is linked to projects; expenditures are adjusted to reflect funding.

Motion to approve the Network budget for 2018: Ray; second: Kay. The vote was unanimous and the motion carried.

ACTION: Submit the Board approved Network Budget for 2018 to the Cowlitz County Office of Administrative Services. (Sharon)

 

Community Charter Meeting:

Thirty-two charter members participated in the Community Charter meeting. The opening presentation was given by Victoria Cantore, Senior Policy Advisor for Human Services, Office of the Governor. She shared information about the newly created Department of Children, Youth and Families. The stated goal of the DCYF is to design and put in place a system that has better outcomes for children and is more equitable, with social justice and racial equity at its very core.

 

Then eight charter member organization representatives shared information about new programs and successes that they had seen in their organizations during 2017.

 

Sharon reported that there are now 36 Charter member organizations, with several organizations joining in the last few months. She said the Community Resource Directory has over 400 resources and was updated during 2017. Everyone was reminded of the importance of keeping the Directory up to date and the capability for organizations to update their own information as changes occur.

 

Michael shared news about a project to continue the work and opportunity to help children with behavioral challenges in childcare.

 

Attendees then joined three groups to address 1- Training, 2- Sharing Resources, and 3- Support. The results of the group discussions were recorded. There were questions on how the Network will use the results.

ACTION: Include as an agenda item for the December Board meeting a review of the results of the discussions at the Community Charter Meeting so a decision can be made on which ideas to pursue. (Sharon)

 

Michael reviewed the Trauma Informed Pathway and the three steps that can be helpful for organizations to move forward and track how they are doing in becoming more trauma informed. Ilona said CAP recently completed an extensive process to become more trauma informed. There was interest in this and the possibility of learning more a future Community Charter Member meeting.

 

Financial Literacy Training: The Network, in partnership with Lower Columbia CAP and Mint Valley Federal Credit Union, is providing Money Smart for Young Adults, aged 8-14, in the Highlands Neighborhood. On November 6, there was an All Family Kick Off. At the Kick Off, attendees learned about the training and the importance of saving. The training includes five sessions: 11/9 – Bank On it; 11/16 – Setting Financial Goals; 11/30 – Borrowing Basics; 12/7 – Paying for College & Cars; and 12/14 – A Roof Over Your Head. The training on November 9 was well received with a mix of youth and family members. We were especially pleased with the questions and interaction by the youth who attended the training and participated in the training activities. Mint Valley Federal Credit Union is offering to those who attend 4 of the 5 trainings an incentive of $25 to open a new savings account or add to an already established savings account with Mint Valley Federal Credit Union.

ACTION: Continue to recruit participants for the Money Smart for Young Adults training. Pursue opportunities to present this training in other neighborhoods. (Sharon)

 

 

Behavioral Health Grant:

The goal of the project is to provide technical assistance and training for child care providers who serve children with behavioral needs, and offer training and resources for family members who have children with behavioral challenges. The plan is to reach 2,000 children in child care centers and home care in Cowlitz County and improve the ability of the child care providers and family members to meet the special needs of these children.

 

The first training for child care providers was held on October 30. There were 24 participants. Michael gave a presentation, “NEAR Sciences for Child Care” which was followed by an activity. Feedback on the training was positive. There were two requests for technical assistance. Several suggestions were made by attendees that will be incorporated into the next training. Union Square donated pizza for the training participants.

 

Five evidence based behavioral health information best practices tips to help children with behavioral challenges have been sent to child care providers.

 

The second training for child care providers will be held on Tuesday, December 5, 6:30 – 8:30pm at First Presbyterian Church (Laurie Hall) in Kelso. STARS credits for child care providers have been approved for this training.

ACTION: Continue to email evidence based behavioral health information best practices to child care providers. (Sharon)

ACTION: Continue to share the best practices with Board members. (Sharon)

ACTION: Invite child care providers to the December 5 training. (Sharon)

ACTION: Find a donor to provide pizza for the December 5 training. (Sharon)

 

Review/Feedback on Events:

-Sixth Annual Infant to Kindergarten Conference, Get Steamed Up, October 14. Conference was well attended with over 200 participants.

-Feedback on other events is provided in the meeting notes above.

 

Upcoming Events:

-Training for Child Care Providers, Tuesday, December 5, 6:30pm, First Presbyterian Church (Laurie Hall) in Kelso.

-Financial Literacy Training, Money Smart for Young Adults, November 30, December 7, December 14, 3:30pm, Highlands Neighborhood Association Community Center.

-Project Homeless Connect, January 25, McClelland Arts Center.

 

ACTION SUMMARY:

ACTION: Continue to pursue opportunities to gain support for the Network’s project to Help for At-Risk Youth with Behavioral Issues in Child Care. (Sharon)

ACTION: Submit the Board approved Network Budget for 2018 to the Cowlitz County Office of Administrative Services. (Sharon)

ACTION: Include as an agenda item for the December Board meeting a review of the results of the discussions at the Community Charter Meeting so a decision can be made on which ideas to pursue. (Sharon)

ACTION: Continue to recruit participants for the Money Smart for Young Adults training. Pursue opportunities to present this training in other neighborhoods. (Sharon)

ACTION: Continue to email evidence based behavioral health information best practices to child care providers. (Sharon)

ACTION: Continue to share the best practices with Board members. (Sharon)

ACTION: Invite child care providers to the December 5 training. (Sharon)

ACTION: Find a donor to provide pizza for the December 5 training. (Sharon)

 

Next Meeting: December 20, 2017

 

HAPPY THANKSGIVING!!

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