Board Minutes: December 20, 2017: 11:30 – 12:55PM

Cowlitz County Community Network

Board Meeting

December 20, 2017, 11:30 – 12:55PM

 

Present: Board members Kay Gunter, Louise Brown, Tim Krueger, Sybil Sides, Ray Van Tongeren and Sharon Weinhold, Coordinator.

 

Excused: Dawn Maloney, Tabatha O’Brien, Michael O’Neill

 

Unexcused: Anna Leslie

 

Quorum: Yes

 

Welcome and Introductions: Kay welcomed Network Board members and thanked them for their participation at the beginning of the holiday season. Kay brought delicious homemade holiday treats to share.

 

Additions to the Agenda: None

 

Board Membership:

Sharon reported that Wendy Keegan said she will be resigning from the Board. There has been a workload shift at Life Works and she is very busy right now with her work. Sharon sent an email to David Hill to thank him for allowing Wendy to participate on the Board and to ask if there was another member of the Life Works staff who would be available and interested in joining the Board.

 

Board members reviewed and discussed the Board Member Attendance Record and Network Board Member Attendance Policy. Board members suggested a letter be sent to members who have not been attending Network Board meetings or activities regularly.

ACTION: Prepare a letter to send to Board members who have not been attending Network Board meetings regularly or participating in Board activities. (Sharon)

 

November 15, 2017 Meeting Minutes: The minutes had been sent to Board members for their review prior to the meeting. The actions listed in the meeting minutes were discussed. All actions were completed.

Motion to approve the November 15, 2017 Network Board meeting minutes as presented: Ray; second: Louise. The vote was unanimous and the motion carried.

 

 

Grant Status Report / Budget Update:

Current Grants Status:

-Financial Literacy Training ($10,000). This funding for Financial Literacy Training was provided by a private donor. The Network just completed a series of trainings. More details of the training and future training opportunities will be provided later in these minutes. Amount expended through December 20, 2017 is $6,984.80.

 

-Behavioral Health Grant Help for At-Risk Youth with Behavioral Issues in Child Care, ($27,000). This funding was approved on August 29, 2017 and is available beginning August 1, 2017 through June 30, 2019. The goal of this funding is to help children with behavioral challenges in child care by providing training to child care providers, linking the children’s families to resources that can help their children and offering technical assistance for child care providers who serve children with behavioral needs. Amount expended through November 30, 2017 is $3,512.50.

 

Approval of Expenditures: The Itemized Voucher amounting to $123.15 was presented to the Network Board for review and approval. The bills presented were:

 

Invoice #627-2017  Cowlitz County Purchasing Svc – September Phone      $     18.30

Invoice #691-2017  Cowlitz County Purchasing Svc – October Phone          $     17.21

Invoice #5585        MPC Digital Solutions Internet–December 2017           $     10.00

Invoice 2017 4        Sharon Weinhold, Supplies/Mileage                           $     77.64

Motion to approve the voucher as presented: Ray; second: Louise. The vote was unanimous and the motion carried.

 

Payroll for the period November 1, 2017 through November 30, 2017 was $2,239.39, which includes the cost of the payroll and associated employer costs. Payroll processing charges were $52.57. As of November 30, 2017, the balance in the checking account used solely for payroll and payroll processing was $4,142.27.

Before the end of December, the remaining amounts in the bank account will be transferred to the Treasurer’s Office. Beginning January 1, 2018, only amounts that are required for the immediate payroll and payroll processing costs will be transferred to the bank account each month. This will require closer management of the payroll and bank account to assure the transfers to the bank account are made properly and there are sufficient funds in the bank account to cover payroll.

 

Fund Request Status. Follow up contact has been made with Service Organizations that have not responded to our request to partner with the Network and help children with behavioral challenges in child care.

 

Sustainability and Funding Opportunities. There was discussion of Network sustainability and other funding possibilities. Board member help is needed to identify funding opportunities. The Network may have to stretch into new areas. It was suggested that this topic be included on the agenda for the next Board meeting.

ACTION: Include “Sustainability and Funding Opportunities” on the agenda for the January 2018 Board meeting. (Sharon)

 

Financial Literacy Training:

-The Network, in partnership with Lower Columbia CAP and Mint Valley Federal Credit Union completed a series of trainings called “Money Smart for Young Adults” in the Highlands. The series started with an All Family Kick-Off Event, where the training was introduced and attendees were invited to participate. Five training sessions followed on consecutive Thursdays, including Bank on It, Setting Financial Goals, Borrowing Basics, Paying for College and Cars, and A Roof Over Your Head. Mint Valley Federal Credit Union offered to provide $25 to open or add to a savings account at Mint Valley for those who completed four of the five modules. Four participants completed all six sessions and received the $25 incentive on the last day of the training, graduation day. Other participants attended some of the trainings but were not available to complete the number needed to be eligible for the $25. One of the graduates entered a post on their face book page saying “Finished up — Graduation, the Money Smart class this afternoon. Thank you to all the agencies partnering to provide a great learning opportunity – Mint Valley Federal Credit Union, Lower Columbia CAP, Cowlitz County Community Network, and Longview Highlands Neighborhood Association. Was a way for kids, and us adults, to learn how to save money. Look forward to future classes.”

 

-All partners said the partnership worked well, the training was very successful and other opportunities for training should be pursued. Participants agreed that financial literacy training is needed in our community.

 

Behavioral Health Grant:

The Behavioral Health Grant funding will provide technical assistance and training for child care providers who serve children with behavioral needs, and offer training and resources for family members who have children with behavioral challenges. The plan is to reach 2,000 children in child care centers and home care in Cowlitz County and improve the ability of the child care providers and family members to meet the special needs of these children.

 

Two trainings have been held to date, on October 30 in Longview and December 5 in Kelso. Thirty six child care providers from Child Care Centers and Home Care participated in the two trainings. A third training is scheduled for January 18. For the trainings, a presentation, “NEAR Sciences for Child Care” is given and is followed by an activity and discussion/sharing of techniques by child care providers. STARS credits for child care providers have been approved for the trainings. Feedback on the trainings has been very positive. There have been three requests for technical assistance. Union Square and Vernie’s Pizza donated pizza for the trainings.

 

Evidence based behavioral health best practices to help children with behavioral challenges are emailed to child care providers every other week. Nine best practices have been sent to child care providers and the response has been good.

 

Participants have expressed interest in learning more about conscious discipline. The Network is exploring ways to provide information and training on conscious discipline during the first quarter of 2018.

 

Review of Community Charter Meeting Ideas:

The Community Charter members met in October and discussed ideas on ways to help children and families. The idea that resonated most with the Network Board members was to help child care providers engage families and develop a relationship with the child’s parents. There was considerable discussion on how to approach implementing this idea. One suggestion was to survey child care providers to identify the ways of engaging families they found to be most successful. For example, at our last training the child care providers at Tiny Tots reported that they found sharing pictures of their child with parents during the day was very well received. Another suggestion was to survey family members to get their ideas of ways to get them more involved. Tim and Louise shared techniques the schools use to try to engage families, e.g., bingo night, resource fairs, movie night. Board members said they wanted to think more about this and suggested the discussion continue at the January Board meeting.

ACTION: Include “Ways to Engage Family Members” on the agenda for the January 2018 Board meeting. (Sharon)

 

At the Community Charter Member meeting, there was interest in expanding the conversation with Community Charter members on how to become more Trauma Informed. Ilona Kirby from Lower Columbia CAP had said her organization has dedicated considerable effort to becoming more trauma informed and would be willing to share information about the work that has been done with Community Charter members. Michael has said he is willing to discuss this further with Ilona and report back to the Network Board.

ACTION: Discuss with Ilona Kirby the work that has been done at Lower Columbia CAP on how they have become a more trauma informed organization and ways that information can be shared with Community Charter members. Report to Board members at the January Board meeting. (Michael)

 

Review/Feedback on Events:

-Feedback on events provided in the meeting notes above.

 

Upcoming Events:

-South Kelso Neighborhood Association Meeting, December 21, Wallace School.

-Town Hall and Dinner, What If… We Talked About Drug Prevention in Our Community, January 18, 5:30 – 7:30pm, Castle Rock, St. Paul Lutheran Church

 

ACTION SUMMARY:

ACTION: Prepare a letter to send to Board members who have not been attending Network Board meetings regularly or participating in Board activities. (Sharon)

ACTION: Include “Other Funding Opportunities” on the agenda for the January 2018 Board meeting. (Sharon)

ACTION: Include “Ways to Engage Family Members” on the agenda for the January 2018 Board meeting. (Sharon)

ACTION: Discuss with Ilona Kirby the work that has been done at Lower Columbia CAP on how they have become a more trauma informed organization and ways that information can be shared with Community Charter members. Report to Board members at the January Board meeting. (Michael)

 

Election of Officers. There will be an Election of Officers at the beginning of the January Network Board meeting. Board members who are interested in being considered for the Network Board Chair or Vice Chair positions should let the Network Coordinator know before the January Board meeting.

 

Happy Holidays to All!!

 

Next Meeting: January 17, 2018

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