Board Minutes: February 26, 2018: 11:30 – 1:00PM

Cowlitz County Community Network

Board Meeting

February 26, 2018, 11:30 – 1:00PM

 

Present: Board members Michael O’Neill, Kay Gunter, Louise Brown, Sybil Sides, Ray Van Tongeren and Sharon Weinhold, Coordinator. Also present were guests Pat Richards, retired elementary school teacher and counselor; and Mike Kitto, counselor at Peace Health.

 

Excused: Pastor Megan Filer, Tim Krueger, Anna Leslie, Dawn Maloney, Tabatha O’Brien

 

Unexcused: None

 

Quorum: Yes

 

Welcome and Introductions: The Board meeting scheduled for February 21 was rescheduled due to snow. Michael thanked Network Board members and guests for making time in their schedules to attend and participate in this meeting. Introductions were made around the room.

 

Additions to the Agenda: Diversity, Equity and Inclusion Policy

 

January 17, 2018 Meeting Minutes: The minutes had been sent to Board members for their review prior to the meeting. The actions listed in the meeting minutes were reviewed. All actions were completed.

Motion to approve the January 17, 2018 Network Board meeting minutes as presented: Kay; second: Ray. The vote was unanimous and the motion carried.

 

Grant Status Report / Budget Update:

Current Grants Status:

-Financial Literacy Training ($10,000). This funding for Financial Literacy Training was provided by a private donor. The Network has been invited to present a training series at Cascade Middle School in March. Details are provided later in these minutes. Amount expended through February 21, is $7,135.

 

-Behavioral Health Grant Help for At-Risk Youth with Behavioral Issues in Child Care, ($27,000). This funding was approved on August 29, 2017 and is available beginning August 1, 2017 through June 30, 2019. The goal of this funding is to help children with behavioral challenges in child care by providing training to child care providers, linking the children’s families to resources that can help their children and offering technical assistance for child care providers who serve children with behavioral challenges. Amount expended through January 31, 2018 is $5,791. Amount reimbursed is $4,515.

 

Approval of Expenditures: The Itemized Voucher amounting to $2,145.36 was presented to the Network Board for review and approval. The bills presented were:

 

Invoice #812-2017  Cowlitz County Purchasing Svc – December Phone                 $      15.21

Invoice #2018 2T   Cowlitz County Treasurer – February payroll/processing        $ 2,060.00

Invoice #6103        MPC Digital Solutions Internet–February 2018            $      10.00

Invoice #2018 1      Sharon Weinhold, Training supplies/mileage                $      60.15

 

Motion to approve the voucher as presented: Ray; second: Kay. The vote was unanimous and the motion carried.

 

Payroll for the period January 1, 2018 through January 31, 2018 was $1,990.56, which includes the cost of the payroll and associated employer costs. Payroll processing charges were $52.57. As of January 31, 2018, the balance in the checking account used solely for payroll and payroll processing was $1,443.

The payroll processor provided notice of a 7% cost increase for payroll processing. After a discussion, the payroll processor withdrew the notice of cost increase. Funds in the bank account as of January 31 were $1,443. All other Network funds are held with the Cowlitz County Treasurer’s Office.

 

Funding Opportunities. The conversation on funding opportunities continued. Several grant applications are in process and will be presented to the Board at the March 21 meeting.

 

Thanks to you. The Daily News published a letter on February 14 from the Board Chair expressing the Network’s appreciation to those who have supported the free training for child care providers through January 31. The letter thanks Cowlitz County, the Kelso Rotary club, the Longview Rotary club, Fibre Federal Credit Union, Walmart and Cabaret Follies of Lower Columbia for their financial support. It thanks Union Square and Vernie’s Pizza for their donations of pizza for the training. And it thanks Three Rivers Christian Early Learning Center, Kelso United Methodist Presbyterian Church Pre-school, and Faith Family Christian Center for hosting the trainings. The letter states the supporters have inspired us as we expand work in 2018, with new training topics and increasing support for families.

 

 

 

Diversity, Equity and Inclusion Policy:

Network Board members were presented with a draft Diversity, Equity and Inclusion Policy. The Network Board is committed to diversity, equity and inclusion as we work in the community; and recognizes that making positive change requires the open participation and wisdom of many. This policy puts in writing what the Network has followed for many years. The policy defines terms and states:

 

The Network prioritizes diversity, equity and inclusion and commits itself to:

  • appreciate the dignity and worth of all individuals;
  • invite honest and dynamic discourse on the issues of equity, diversity and inclusion;
  • develop within our own operations and policies a spirit and discipline that advances diversity, equity, and inclusion;
  • nurture an open and welcoming working environment;
  • promote the dismantling of structural and cultural barriers to individual achievement;
  • use our resources toward the goal of making our community a place in which all people fully realize their aspirations; and
  • advance public policies and practices consistent with these commitments.

 

As we travel this road we will invite others to advise us, partner with us, reinforce our work, and inspire us.  We will ask for the support and the participation of all members of our community as we work to keep these priorities and commitments in focus as we move forward.

 

To give all Board members an opportunity to review the policy, the Board chair directed that the draft policy be emailed to the entire Board with a request that any comments be provided by Monday, March 5.

ACTION: Email the draft Diversity, Equity and Inclusion Policy to Board members along with a request that they provide any comments by March 5. (Sharon)

 

Financial Literacy Training: The Network has been invited to present Money Smart for Young Adults training to students at Cascade Middle School. The training will run on four consecutive Thursdays, beginning on March 8. The topics include Opening a Bank Account, Setting Financial Goals, Borrowing Basics, and Paying for Cars and College. As of February 22, 23 students had signed up for the training. Other middle schools have expressed interest in similar training.

 

Behavioral Health Grant:

The Behavioral Health Grant funding provides technical assistance and training for child care providers who serve children with behavioral needs, and offers training and resources for family members who have children with behavioral challenges. The plan is to reach 2,000 children and 100 child care providers in child care centers and home care in Cowlitz County and to improve the ability of the child care providers and family members to meet the special needs of these children.

 

Three free trainings for child care providers have been conducted to date with over 60 child care providers participating. These trainings addressed the science behind toxic stress and techniques to address the impacts of toxic stress. Twelve evidence based behavioral health best practices have been emailed to child care centers and home care providers. The best practice topics include ways to improve classroom behavior, develop self-control and confidence and to help children calm themselves and build resilience. The last series of practices dealt with problem solving and creative thinking. The practices will be part of a tool kit being prepared for child care providers and family members.

 

Two sessions of Conscious Discipline training have been scheduled for March 15 and April 19. Head Start has implemented Conscious Discipline in their classrooms and their staff has agreed to share what they have done and learned, answer questions and give participants an opportunity to tour the classrooms to see how Conscious Discipline has been implemented. Forty child care providers have already signed up for the trainings. Other opportunities for training sessions are being considered.

 

The Network continues to explore ways to engage and train families with children with behavioral challenges. Board members agreed the best approach is to reach families where they are. Several potential locations that have activities for children and families are Parents Place, The Progress Center, Schools, and the Children’s Museum.

ACTION: Contact organizations that have activities for children and families to see if they would be willing to partner with the Network to share information about trauma and ways to help children with behavioral challenges. (Sharon)

 

Case for Support. Board members agreed that the Network should prepare information about the Network and its work for distribution. A sample “Case for Support” was distributed which shows the organization’s Vision, Mission, and History of Wins along with examples and pictures. Board members suggested this would be good marketing information to use at trainings and events.

ACTION: Develop a plan to create a “Case for Support.” (Sharon)

 

Review of Community Charter Meeting Ideas:

At our October Community Charter Member meeting, Ilona Kirby, Director of Lower Columbia CAP shared information about the work that has been done at CAP to become a more trauma informed organization. There was considerable interest in this topic and Ilona agreed to share more information at the next meeting. It was proposed that we ask CAP to host the next Community Charter Member meeting and invite Ilona and the staff to address some of the things they are doing differently to work better with people who have experienced trauma. The suggested meeting timeframe was April/May.

ACTION: Contact with Ilona Kirby to ask if she and her staff would be willing to host the next Community Charter Meeting, share information about the things they did to become a more trauma informed organization, and select day/time in the April/May timeframe for the meeting. (Michael and Sharon)

 

Review/Feedback on Events:

-Early Learning Conference Committee Mtgs. Sharon has been participating on the Early Learning Conference Planning Committee. The committee has chosen LCC as the venue for the conference, Saturday, October 13 as the date and “Getting to Know You” as the theme. The emphasis will be on building strong relationships. Next, the committee will choose a keynote speaker and break out session topics.

-Neighborhood Resource Coordinating Committee Meeting. Sharon has attended these meetings when she can and participates on the marketing committee. The NRCC’s focus is to help the Highlands and South Kelso neighborhoods.

 

Upcoming Events:

-Money Smart for Young Adults, March 8, 15, 22, 29, 2:30pm, Cascade Middle School

-Child Care Provider Training on Conscious Discipline, Mar 15 and Apr 19, 6:30pm, Head Start

 

ACTION SUMMARY:

ACTION: Email the draft Diversity, Equity and Inclusion Policy to Board members along with a request that they provide any comments by March 5. (Sharon)

ACTION: Contact organizations that have activities for children and families to see if they would be willing to partner with the Network to share information about trauma and ways to help children with behavioral challenges. (Sharon)

ACTION: Develop a plan to create a “Case for Support.”  (Sharon)

ACTION: Contact with Ilona Kirby to ask if she and her staff would be willing to host the next Community Charter Meeting, share information about the things they did to become a more trauma informed organization, and select day/time in the April/May timeframe for the meeting. (Michael and Sharon)

 

Next Meeting: March 21, 2018

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