Board Minutes: January 21, 2018: 11:30 – 1:07PM

Cowlitz County Community Network

Board Meeting

January 17, 2018, 11:30 – 1:07PM

 

Present: Board members Michael O’Neill, Kay Gunter, Louise Brown, Tim Krueger, Anna Leslie, Sybil Sides, Ray Van Tongeren and Sharon Weinhold, Coordinator. Also present were guests Pastor Megan Filer and Pat Richards, retired elementary school teacher and counselor.

 

Excused: Dawn Maloney, Tabatha O’Brien

 

Unexcused:

 

Quorum: Yes

 

Welcome and Introductions: Michael welcomed Network Board members and guests and thanked them for their attendance and participation. Introductions were made around the room.

 

Additions to the Agenda: None

 

Election of Officers: The annual election was held to fill the positions of Network Board Chair and Vice Chair. Michael O’Neill was nominated to continue as Board Chair and Kay Gunter was nominated to fill the position of Vice Chair. Both accepted the nominations. Board members unanimously agreed and looked forward to working with Michael and Kay as Board Chair and Vice Chair during 2018.

 

Board Membership: Pastor Megan Filer submitted an application for Board membership. She has attended Board meetings previously and is interested in the Board’s activities to teach financial literacy and train child care providers and family members how to work better with children with challenging behaviors. She is relatively new to the community, but sees the needs of children and families in the community and is interested in finding ways to fill them. Pastor filer is the Pastor at Bethany Lutheran Church, Longview and leader of the Kelso Longview Ministerial Association. Board members unanimously voted to approve Pastor Megan’s application and welcomed her as a Network Board member.

 

December 20, 2017 Meeting Minutes: The minutes had been sent to Board members for their review prior to the meeting. The actions listed in the meeting minutes were reviewed. All actions were completed.

Motion to approve the December 20, 2017 Network Board meeting minutes as presented: Ray; second: Kay. The vote was unanimous and the motion carried.

 

Grant Status Report / Budget Update:

Current Grants Status:

-Financial Literacy Training ($10,000). This funding for Financial Literacy Training was provided by a private donor. The Network recently completed a series of trainings and has been invited to provide other trainings. Details are provided later in these minutes. Amount expended through January 17, 2018 is $7,044.60.

 

-Behavioral Health Grant Help for At-Risk Youth with Behavioral Issues in Child Care, ($27,000). This funding was approved on August 29, 2017 and is available beginning August 1, 2017 through June 30, 2019. The goal of this funding is to help children with behavioral challenges in child care by providing training to child care providers, linking the children’s families to resources that can help their children and offering technical assistance for child care providers who serve children with behavioral needs. Amount expended through December 31, 2017 is $4,515.00.

 

Approval of Expenditures: The Itemized Voucher amounting to $2,134.75 was presented to the Network Board for review and approval. The bills presented were:

 

Invoice #751-2017  Cowlitz County Purchasing Svc – November Phone                 $      14.75

Invoice #2018 1T    Cowlitz County Treasurer – January payroll                $ 2,110.00

Invoice #5851        MPC Digital Solutions Internet–January 2018             $      10.00

 

Motion to approve the voucher as presented: Ray; second: Louise. The vote was unanimous and the motion carried.

 

Payroll for the period December 1, 2017 through December 31, 2017 was $1,990.56, which includes the cost of the payroll and associated employer costs. Payroll processing charges were $52.57. As of December 31, 2017, the balance in the checking account used solely for payroll and payroll processing was $5.16.

At the end of December, the amount in the bank account (except $5 to keep the account open) was transferred to the Treasurer’s Office. Beginning January 1, 2018, only amounts required for the immediate payroll and payroll processing costs will be transferred to the bank account each month.

 

Fund Request Status. Follow up contact has been made with Service Organizations that have not responded to our request to partner with the Network and help children with behavioral challenges in child care. Several have indicated they may be able to lend some support to the Network in 2018.

 

Sustainability and Funding Opportunities. There was discussion of Network sustainability and other funding possibilities. Several new ideas were presented that will be researched further and discussed at the next Board meeting.

ACTION: Include “Sustainability and Funding Opportunities” on the agenda for the February 2018 Board meeting. (Sharon)

 

Financial Literacy Training: The Network is exploring several new Financial Literacy Training opportunities. One is for a Peace Health Youth Group; a second is for Cascade Middle School students. Details for these trainings are being discussed and more information will be presented when they become available.

 

Behavioral Health Grant:

The Behavioral Health Grant funding will provide technical assistance and training for child care providers who serve children with behavioral needs, and offer training and resources for family members who have children with behavioral challenges. The plan is to reach 2,000 children in child care centers and home care in Cowlitz County and improve the ability of the child care providers and family members to meet the special needs of these children.

 

Two trainings have been held to date; a third training is scheduled for January 18. Additionally, the Network has emailed seven evidence based behavioral health best practices to child care providers. The child care providers are encouraged to share this information with parents and other care givers. The best practice topics include ways to improve classroom behavior, develop self-control and confidence and to help children calm themselves. There has been discussion about these practices during the trainings and with child care providers between the trainings.

 

In addition to those already being provided, the Network is exploring other training opportunities, including a session on Conscious Discipline, training for faith group child care providers and for parenting teen programs in the schools.

ACTION: Continue to pursue other training and technical assistance opportunities for child care providers. (Sharon)

 

Review of Community Charter Meeting Ideas: The Board has been focusing on several ideas that came out of the October Community Charter meeting.

 

One of the ideas was to touch base with Ilona Kirby, Director of Lower Columbia CAP to discuss the work that has been done at CAP to become a more trauma informed organization and determine if that could be at topic of discussion at the next Community Charter meeting. Michael relayed his conversation with Ilona. As part of a Department of Commerce grant, CAP has had separate and joint trainings for the leadership, staff and groups over the year. The trainings encouraged them to look within the context of their own work and reflect on how they can shift their thinking and do things differently and better as they work with people who have experienced trauma. Examples of changes made or considered at CAP are to provide Art Therapy for people who have experienced trauma and to give more privacy when working with clients. Ilona expressed interest in sharing the work that has been done at CAP to become more trauma informed with the Community Charter membership. Michael suggested that we discuss further at the next Board meeting how we might incorporate this topic into a Community Charter meeting later this year.

ACTION: Include “Planning for Next Community Charter Meeting” on the agenda for the February 2018 Board meeting. (Sharon)

 

Another idea that resonated with the Network Board members was to help child care providers engage families and develop a relationship with the child’s parents. At the December Board meeting, there was considerable discussion on how to approach implementing this idea. One suggestion was to survey child care providers to identify the ways of engaging families they found to be most successful. For example, at our last training the child care providers at Tiny Tots reported that they found sharing pictures with parents of their child during the day was very well received. Another suggestion was to survey family members to get their ideas of ways to get them more involved. Tim and Louise shared techniques the schools use to try to engage families, e.g., bingo night, resource fairs, movie night. Board members said they wanted to think more about this and suggested the discussion continue. At the January Board meeting, Board members suggested the Network try to link with activities already scheduled at schools and other venues. For example, Anna mentioned a Family Night and Resource Fair scheduled at Monticello Middle School in February. Board members suggested we look into this and other similar opportunities.

ACTION: Contact Monticello Middle School Principal Scott Merzoian to learn more about the event to engage families and whether the Network could participate. (Sharon)

ACTION: Look for other opportunities to engage families similar to the Monticello Middle School event. (Sharon)

 

 

Review/Feedback on Events:

-Community Resource Providers, Jan 11. This group meets every other month and is an opportunity to connect with other organizations and share information about upcoming events or opportunities. There is a speaker and exchange of information.

ACTION: Share Community Resource Provider meeting announcements with Network Board members. (Sharon)

Upcoming Events:

-Child Care Provider Training, Jan 18, 6:30pm, Faith Family Christian Center.

-Town Hall and Dinner, What If… We Talked About Drug Prevention in Our Community, January 18, 5:30 – 7:30pm, Castle Rock, St. Paul Lutheran Church.

-BRIDGES, Feb 5-7, 5pm, Cowlitz Tribe. The Network provides ACEs training for one of the sessions.

-Neighborhood Resource Coordination Council Meeting, February 14, 8:30am, Habitat for Humanity Office

 

ACTION SUMMARY:

ACTION: Include “Sustainability and Funding Opportunities” on the agenda for the February 2018 Board meeting. (Sharon)

ACTION: Include “Planning for Next Community Charter Meeting” on the agenda for the February 2018 Board meeting. (Sharon)

ACTION: Continue to pursue other training and technical assistance opportunities for child care providers. (Sharon)

ACTION: Contact Monticello Middle School Principal Scott Merzoian to learn more about the event to engage families and whether the Network could participate. (Sharon)

ACTION: Look for other opportunities to engage families similar to the Monticello Middle School event. (Sharon)

ACTION: Share Community Resource Provider meeting announcements with Network Board members. (Sharon)

 

Next Meeting: February 21, 2018

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