Board Minutes: March 21, 2018: 11:30 – 12:55PM

Cowlitz County Community Network

Board Meeting

March 21, 2018, 11:30 – 12:55PM

 

Present: Board members Kay Gunter, Louise Brown, Pastor Megan Filer, Theresa Misner from Youth and Family Link representing Dawn Maloney, Sybil Sides, and Sharon Weinhold, Coordinator.

 

Excused: Tim Krueger, Michael O’Neill, Ray Van Tongeren

 

Unexcused: Anna Leslie, Tabatha O’Brien

 

Quorum: Yes

 

Welcome and Introductions: Kay welcomed the attendees and thanked them for their participation. Introductions were made around the room. Attendees briefly discussed whether Board Member alternates could vote. This will be included as an agenda item for the next board meeting.

ACTION: Include on the agenda for the April Board meeting a discussion of whether Board Member alternates should be allowed to vote on Network business. (Sharon)

 

Additions to the Agenda: None

 

February 26, 2018 Meeting Minutes: The minutes had been sent to Board members for their review prior to the meeting. The four actions listed in the meeting minutes were discussed. Board members reviewed and approved the Diversity, Equity, and Inclusion Policy and it was signed by the Board Chair on March 5, 2018. Contact was made with the Director of Parent’s Place and ideas of ways to partner with school districts to engage parents were shared. The plan to create a “Case for Support” and to set the date for the next Community Charter meeting were not completed and work will continue on those actions.

Motion to approve the February 26, 2018 Network Board meeting minutes as presented: Louise; second: Pastor Filer. The vote was unanimous and the motion carried.

 

Grant Status Report / Budget Update:

Current Grants Status:

-Financial Literacy Training ($10,000). This funding for Financial Literacy Training was provided by a private donor. The Network began presenting a 4-part training series at Cascade Middle School in March. Details are provided later in these minutes. Amount expended through February 28 is $7,220.

 

-Behavioral Health Grant Help for At-Risk Youth with Behavioral Issues in Child Care, ($27,000). This funding was approved on August 29, 2017 and is available beginning on August 1, 2017 through June 30, 2019. The goal of this funding is to help children with behavioral challenges in child care by providing training to child care providers, linking the children’s families to resources that can help their children and offering technical assistance for child care providers who serve children with behavioral challenges. Amount expended through February 30, 2018 is $5,826. Amount reimbursed is $4,515.

 

Approval of Expenditures: The Itemized Voucher amounting to $2,075.55 was presented to the Network Board for review and approval. The bills presented were:

 

Invoice Elec 1018 1  Cowlitz County Elections – Copies                               $        5.55

Invoice #2018 2T   Cowlitz County Treasurer – March payroll/processing  $ 2,060.00

Invoice #6103        MPC Digital Solutions Internet–March 2018                $      10.00

Motion to approve the voucher as presented: Pastor Filer; second: Louise. The vote was unanimous and the motion carried.

 

Payroll for the period February 1, 2018 through February 28, 2018 was $1,990.56, which includes the cost of the payroll and associated employer costs. Payroll processing charges were $52.57. As of February 28, 2018, the balance in the checking account used solely for payroll and payroll processing was $1,395.

All other Network funds are held with the Cowlitz County Treasurer’s Office.

 

Funding Opportunities. Grant applications were submitted to Weyerhaeuser and Walmart. An application is being prepared for the Community Foundation of Southwest Washington and will be submitted by March 28. Several other grant opportunities are being considered.

ACTION: Continue to explore opportunities for funding. (Sharon)

 

Financial Literacy Training: The Network, in partnership with Lower Columbia CAP, began a four-part training series of Money Smart for Young Adults for students at Cascade Middle School. The training began on March 8, will run on four consecutive Thursdays, and end on March 29. The topics include Opening a Bank Account, Setting Financial Goals, Borrowing Basics, and Paying for Cars and College. Completion of all four sessions will qualify students for a Certificate of Completion and a $25 savings account at Fibre Federal Credit Union. Nineteen students completed the first two sessions. There seemed to be good interest with many questions and excellent conversation.

 

Behavioral Health Grant:

The Behavioral Health Grant funding provides technical assistance and training for child care providers who serve children with behavioral needs, and offers training and resources for family members who have children with behavioral challenges. The plan is to reach 2,000 children and 200 child care providers in child care centers and home care in Cowlitz County and to improve the ability of the child care providers and family members to meet the special needs of these children.

 

Four free trainings for child care providers have been conducted to date with over 80 child care providers participating. The first three trainings addressed the science behind toxic stress and techniques to address the impacts of toxic stress. The fourth training was hosted and presented by Head Start personnel who gave an introduction to Conscious Discipline and how it is being implemented at Head Start. The Head Start personnel shared the many useful and relevant approaches and techniques used at Head Start for working with children. Feedback on the training was excellent. A second session on Conscious Discipline is scheduled for April 19 at Head Start. Theresa asked if this training would be appropriate for Americorps members who work with child serving organizations and the response was yes. Theresa plans to share the training flyer with Americorps members and invite them to register for the training.

ACTION: Re-Email the flyer for the Free Training for Child Care Providers, Introduction to Conscious Discipline on April 19 to Board Members and to Theresa. (Sharon)

 

Fourteen evidence based behavioral health best practices have been emailed to child care centers and home care providers. The best practice topics include ways to improve classroom behavior, develop self-control and confidence and to help children calm themselves and build resilience. The last series of practices deal with problem solving and creative thinking. The practices will be part of a tool kit being prepared for child care providers and family members.

 

The Network is working with Parent’s Place and the school districts to plan an opportunity to engage and train families with children with behavioral challenges. The Network met briefly with Kelso School District personnel who expressed interest in pursuing this idea. Theresa suggested it may be useful to present the training to families with children participating in the after school program. Pastor Megan offered a 5-minute opportunity to speak at the May or June Ministerial Association meeting, which meets on the third Wednesday of the month, to briefly discuss the project and ask if Ministerial Association members would be willing to host trainings at their churches for child care providers and family members.

ACTION: Follow up with Board members on the opportunity to give a brief presentation about the training for childcare providers and family members with the Ministerial Association, determine the best date, and give feedback to Pastor Megan. (Sharon)

 

Case for Support. Board members agreed that the Network should prepare information about the Network and its work for distribution. A sample “Case for Support” was distributed which shows the organization’s Vision, Mission, and History of Wins along with examples and pictures. Board members suggested this would be good marketing information to use at trainings and events. [This action was not completed and will be discussed at the next Board meeting.]

ACTION: Develop a plan to create a “Case for Support.” (Sharon)

 

Review of Community Charter Meeting Ideas:

At our October Community Charter Member meeting, Ilona Kirby, Director of Lower Columbia CAP shared information about the work that has been done at CAP to become a more trauma informed organization. There was considerable interest in this topic and Ilona agreed to share more information at the next meeting. It was proposed that we ask CAP to host the next Community Charter Member meeting and invite Ilona and the staff to address some of the things they are doing differently to work better with people who have experienced trauma. The suggested meeting timeframe was April/May. [This action was not completed and will be discussed at the next Board meeting.]

ACTION: Contact Ilona Kirby to ask if she and her staff would be willing to host the next Community Charter Meeting, share information about the things they did to become a more trauma informed organization, and select day/time in the April/May timeframe for the meeting. (Michael)

 

Review/Feedback on Events:

-Early Learning Conference Committee. Sharon has been participating on the Early Learning Conference Planning Committee. The committee has chosen LCC as the conference venue, Saturday, October 13 as the date and “Getting to Know You” as the theme. The emphasis will be on building strong relationships. The committee is seeking a keynote speaker and presenters for the breakout sessions.

 

 

Upcoming Events:

-Money Smart for Young Adults, March 8, 15, 22, 29, 2:30pm, Cascade Middle School

-Financial Reality Fair, March 27 and 28, 8am – 2pm, LCC

-Child Care Provider Training on Conscious Discipline, Apr 19, 6:30pm, Head Start

-Conversations about Race, Saturday, May 5, 9am – 3pm, Bethany Lutheran Church

 

ACTION SUMMARY:

ACTION: Include on the agenda for the April Board meeting a discussion of whether Board Member alternates should be allowed to vote on Network business. (Sharon)

ACTION: Continue to explore opportunities for funding. (Sharon)

ACTION: Re-Email the flyer for the Free Training for Child Care Providers, Introduction to Conscious Discipline on April 19 to Board Members and Theresa. (Sharon)

ACTION: Follow up with Board members on the opportunity to give a brief presentation about the training for childcare providers and family members with the Ministerial Association, determine the best date, and give feedback to Pastor Megan. (Sharon)

ACTION: Develop a plan to create a “Case for Support.” (Sharon)

ACTION: Contact Ilona Kirby to ask if she and her staff would be willing to host the next Community Charter Meeting, share information about the things they did to become a more trauma informed organization, and select day/time in the April/May timeframe for the meeting. (Michael)

 

Next Meeting: April 18, 2018

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