Board Minutes: April 18, 2018: 11:30 – 1:05PM

Cowlitz County Community Network

Board Meeting

April 18, 2018, 11:30 – 1:05PM

 

Present: Board members Michael O’Neill, Kay Gunter, Louise Brown, Pastor Megan Filer, Tim Krueger, Theresa Misner from Youth and Family Link representing Dawn Maloney, Ray Van Tongeren, and Sharon Weinhold, Coordinator. A guest, Susan Lewis, also was present.

 

Excused: none

 

Unexcused: Anna Leslie, Tabatha O’Brien

 

Quorum: Yes

 

Welcome and Introductions: Michael welcomed the Board members and guest and thanked them for their participation. Introductions were made around the room.

 

Additions to the Agenda: Current Network Board policies and procedures do not address whether alternates for Board Member should be allowed to vote at Board meetings. After discussion, Board members agreed they should be allowed to vote.

ACTION: Update Network Policies and Procedures to reflect that Alternates attending Board meetings for Board Members will be allowed to vote. (Sharon)

 

March 21, 2018 Meeting Minutes: The minutes had been sent to Board members for their review prior to the meeting. The six actions listed in the meeting minutes were discussed. All actions were completed or are in progress.

Motion to approve the March 21, 2018 Network Board meeting minutes as presented: Ray; second: Louise. The vote was unanimous and the motion carried.

 

Grant Status Report / Budget Update:

Current Grants Status:

-Financial Literacy Training ($10,000). This funding for Financial Literacy Training was provided by a private donor. The Network completed a 4-part training series at Cascade Middle School in March. Details are provided later in these minutes. Amount expended through March 31 is $8,100.

 

-Behavioral Health Grant Help for At-Risk Youth with Behavioral Issues in Child Care, ($27,000). This funding was approved on August 29, 2017 and is available beginning on August 1, 2017 through June 30, 2019. The goal of this funding is to help children with behavioral challenges in child care by providing training to child care providers, linking the children’s families to resources that can help their children and offering technical assistance for child care providers who serve children with behavioral challenges. Amount expended through March 31, 2018 is $7,248. Amount reimbursed is $6,271.

 

Approval of Expenditures: The Itemized Voucher amounting to $2,372.30 was presented to the Network Board for review and approval. The bills presented were:

 

Invoice 109-2018     Cowlitz County Purchasing – Phone Jan 2018               $       15.21

Invoice #2018 4T   Cowlitz County Treasurer – March payroll/processing  $ 2,280.00

Invoice #6503        MPC Digital Solutions Internet–April 2018                  $      10.00

Invoice 2018 2        Sharon Weinhold – Supplies/Mileage                          $      67.09

Motion to approve the voucher as presented: Kay: second Pastor Megan Filer. The vote was unanimous and the motion carried.

 

Payroll for the period March 1, 2018 through March 31, 2018 was $2,189.93, which includes the cost of the payroll and associated employer costs. Payroll processing charges were $53.29. As of March 31, 2018, the balance in the checking account used for payroll and payroll processing was $3,683. All other Network funds are held with the Cowlitz County Treasurer’s Office.

 

Funding Opportunities. Grant applications were submitted to the Longview and Kelso Rotary’s, the Pioneer Lions and Community Foundation of Southwest Washington. Michael mentioned a potential opportunity with the Accountable Communities of Health. Questions were raised regarding the timing and specific requirements. Michael will provide more information at the next Board meeting.

ACTION: Provide additional information about the potential opportunity to work with the Accountable Communities of Health. (Michael)

ACTION: Continue to explore opportunities for funding. (Sharon)

 

Financial Literacy Training:

The Network, in partnership with Lower Columbia CAP and Fibre Federal Credit Union, completed a four-part training series of Money Smart for Young Adults for students at Cascade Middle School. The training, which was held immediately after the end of the school day, began on March 8 and ran for four consecutive Thursdays ending on March 29. The topics included Opening a Bank Account, Setting Financial Goals, Borrowing Basics, and Paying for Cars and College. Fifteen students completed all four sessions and received a Certificate of Completion and $25 to open or add to a savings account at Fibre Federal Credit Union. A parent also sat in on a class. There was good interest, many thoughtful questions and excellent conversation.

 

The Monticello Middle School principal has expressed interest in similar training at Monticello, possibly beginning in May. Discussion is underway to work out the details with Monticello and several financial institutions.

 

Behavioral Health Grant:

The Behavioral Health Grant funding provides technical assistance and training for child care providers who serve children with behavioral needs, and offers training and resources for family members who have children with behavioral challenges. The plan is to reach 2,000 children and 200 child care providers in child care centers and home care in Cowlitz County and to improve the ability of the child care providers and family members to meet the special needs of these children.

 

Four free trainings for child care providers have been conducted to date with 109 participants. The first three trainings addressed the science behind toxic stress and techniques to address the impacts of toxic stress. The fourth training was hosted and presented by Head Start personnel who gave an introduction to Conscious Discipline and how it is being implemented at Head Start. The Head Start personnel shared the many useful and relevant approaches and techniques used at Head Start for working with children. Feedback on the training was excellent. A second session on Conscious Discipline is scheduled for April 19 at Head Start. More than 30 people have signed up for the April 19 training, including child care providers, elementary school teachers and Americorps members who work with organizations that serve children and families. The Safeway Stores on 15th Avenue and in Kelso have agreed to donate food for the training participants.

 

Based on feedback from the trainings and suggestions for follow on training, Board members suggested Adam Scattergood as a potential trainer on Youth Mental Health First Aid training for providers who work with children with behavior challenges. Theresa offered space at Youth and Family Link for the training.

ACTION: Contact Adam Scattergood to determine if he is available to provide mental health training for providers who work with children with behavioral challenges. Contact Youth and Family Link to schedule a time for training. (Sharon)

 

Sixteen evidence based behavioral health best practices have been emailed to child care centers and home care providers. The latest best practice topics include ways to Teach Self-regulation Skills and Breaking the Behavior Code. The practices will be part of a tool kit being prepared for child care providers and family members.

 

The Network is looking for opportunities to engage and train families with children with behavioral challenges. The Network had discussions with the Kelso School District on potential opportunities to work with parents at elementary schools. The Network accepted Pastor Filer’s offer of a 15-minute opportunity to speak about the training for child care providers at the Ministerial Association meeting on May 15, seek their input on how to engage families and ask if they would be willing to host trainings. Louise volunteered to give the presentation. Another idea was to connect with the Children’s Museum.

 

Case for Support. Board members shared content ideas for the Network’s “Case for Support.” The goal is to highlight the Network’s mission, and describe the background, data and outcomes for current Network projects. The “Case for Support” will be used at trainings and events, and potentially for fund raising.

ACTION: Develop a plan to create a “Case for Support.” (Sharon)

 

Community Charter Meeting Update: Michael shared a proposed outline for the next Community Charter meeting. The purpose of the meeting will be to help organizations think through concrete steps they can take to become more trauma informed. CAP staff will describe the process their agency went through to identify areas to change, how they organized themselves to work on becoming more trauma informed, and share examples of some of the things they have done or plan to do. The meeting will be held on May 15, 2018, 9-11am, at Lower Columbia CAP.

ACTION: Send a SAVE THE DATE for the Community Charter meeting. (Sharon)

ACTION: Prepare/send an agenda for the Community Charter meeting. (Sharon)

 

ACAC Grant Proposal, Awareness and Education Campaign: The Accessible Communities Advisory Committee (ACAC) recently applied for a grant that would promote greater awareness of disability issues with an awareness and education campaign to improve access, acceptance, involvement and inclusion for persons with disabilities in Cowlitz County. The goals of the campaign are to provide a Resource Directory for persons with disabilities, a listing of places in the community that are accessible and welcoming to seniors and persons with disabilities, a toolkit for businesses that includes the benefits of hiring people with disabilities and a network of mentors who have been successful in hiring people with disabilities. In addition, several events will be hosted to share information about the campaign, provide resources, connect with businesses and get participation and feedback from the community on barriers for persons with disabilities and possible solutions. The Network has been a member of the ACAC since 2016, when it was created, and before when it existed as the Disability Advisory Committee. The Network has worked successfully with DSHS and others in the past to help persons with disabilities, improve access and acceptance and connect them to the services they need. This is an opportunity for the Network to re-engage its efforts to help persons with disabilities. After discussion, Board members expressed interest in the idea and looked forward to the response to the grant application.

 

Review/Feedback on Events:

-Community Health Worker Conference, April 12-13. There were more than 400 CHWs at the conference. Michael gave a presentation, Advocacy Ideas: Using Health Equity & Social Determinants Concepts,” which was very well received.

 

Upcoming Events:

-Introduction to Mental Health Awareness, April 19, 5pm, Bethany Lutheran Church.

-ACES Training for Foster Parents. Kay will present this training on April 23.

-Town Hall Meeting, What if….we talked about drug prevention in our community, April 24, 5:30pm, Youth and Family Link.

-Run the Path, May 5, at the lake. Tim and Sharon will share a table.

-Mental Health Awareness Day, May 5, 11-5pm, Tam O’Shanter Park.

-Celebration of Life, Sybil Sides, May 5, 2-4, Monticello Hotel.

-Conversations on Race, May 5, 9am-4pm, Bethany Lutheran Church.

 

ACTION SUMMARY:

ACTION: Update Network Policies and Procedures to reflect that Alternates attending Board meetings for Board Members will be allowed to vote. (Sharon)

ACTION: Provide additional information about the potential opportunity to work with the Accountable Communities of Health. (Michael)

ACTION: Continue to explore opportunities for funding. (Sharon)

ACTION: Contact Adam Scattergood to determine if he is available to provide mental health training for providers who work with children with behavioral challenges. Contact Youth and Family Link to schedule a time for training. (Sharon)

ACTION: Develop a plan to create a “Case for Support.” (Sharon)

ACTION: Send a SAVE THE DATE for the Community Charter meeting. (Sharon)

ACTION: Prepare/send agenda for the Community Charter meeting. (Sharon)

 

Next Meeting: May 15, 2018, in conjunction with Community Charter meeting

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