Board Minutes 12/14/2021

Cowlitz Community Network Board Meeting

 Tuesday, December 14, 2021 | 11:30 – 1:00PM


Present: Michael O’Neill-Chair, Louise Brown, Jeane Conrad, Laurie Severson, Gabby Meador Guests: Gayle Reid  Staff: Amber Rosewood

Introductions and Icebreaker

Michael welcomed attendees and thanked everyone for their participation.

Additions to Agenda

The Executive Session report for 11/16/21 was added to Old Business.

Consent Agenda

Consent Agenda documents were sent to members for review prior to the meeting.

  • 11-2021 Board Meeting Minutes Draft
  • 12-2021 Funds Status Report
  • 12-2021 Expense Report

October Transactions

Cowlitz County Treasurer Payroll Transfer $  3,000.00

ADP Wage Pay $  2,385.89

ADP Tax $     857.93

ADP Payroll Fees $       10.00

ADP Payroll Fees $       50.66  

Hiscox Insurance  $       51.66

Amazon FL Event Raffle Items $     109.54

Amazon Printer Paper & Toner $       40.51

Facebook MoneySmart Training Ads $       29.98                                     

10/31/21 Account Balances

Red Canoe Savings                    $        10.16

Red Canoe Checking                 $      858.23

Cowlitz County Treasurer           $ 48,351.43

Motion: Jeane moved to approve the Consent Agenda as presented, Gabby seconded and the motion carried.

Grant Status Reports

Financial Literacy | Cowlitz County Health & Human Services | Award $5,000

7/1/2021 – 12/31/2021: To provide financial literacy training for youth and families in Cowlitz County.

Behavioral Health | Cowlitz County Health & Human Services | Award $7,800

7/1/2021-6/30/2022: To provide technical assistance for child care providers that serve children with behavioral needs in Cowlitz County

Old Business

Louise and Michael presented the Draft 2022 Operating Budget and led members in discussion.

Motion: Louise moved to approve the 2022 Operating Budget as presented, Gabby seconded, and the motion carried.

Michael provided a report from the Executive Session held on November 19th including information about Amber’s performance review. Amber was thanked for her work on the Child Care Partnership Grant and recognized for improving the Network’s visibility online.

New Business

Members discussed the upcoming program coordinator staff transition and approved the 2021 Program Coordinator Job Description. Amber will add the job posting to the website, social media, and newsletter. Michael will draft an email to community partners with the job description. Members made suggestions for the Transition List and Amber will make updates and send out to the board for review. Jeane, Louise, and Laurie volunteered to help with resume reviews and interviews.

The Governing Person on the Network’s business license will be changed from the program coordinator Amber Rosewood to the board chair Michael O’Neill. Amber and Michael will complete and submit the paperwork to the WA Department of Revenue.

Kay Gunter, Vice Chair of the Network Board has resigned from her position. Kay was the Board’s Authorized Representative for the business checking account at Red Canoe Credit Union and Michael O’Neill, Board Chair will replace her. Kay and Michael will schedule a time to meet at the credit union to process the change in person.

Motion: Laurie moved to approve changes to the Network’s accounts as presented, Louise seconded, and the motion carried.

Members discussed assigning a new designated person to complete the monthly ADP Payroll tasks and will have a plan in place for processing payroll before the next program coordinator is hired. Michael and Amber will complete the forms to authorize ADP to file quarterly LNI reports and make the tax payments again on behalf of the Network.

Members discussed needed equipment upgrades. Michael and Laurie will work together to choose a new laptop for the Network.

The Network is no longer able to use the storage at the Cowlitz County Annex due to limited space after a flood in the building. There are currently supplies and materials at Amber’s house and the Annex. Members were asked to think of creative storage options or partnerships and Michael will store the items temporarily.

Community Events

Louise is scheduled to be at the HNA Christmas from the Heart craft event on Sunday, December 19, from 1-3pm at the Highlands Community Center, 292 21st Ave, in Longview. More volunteers are welcome to participate.

Next Meeting

The next meeting is scheduled for Tuesday, January 18, 2021, from 11:30am-1pm.