Board Minutes 11/16/2021

Cowlitz Community Network Board Meeting
Tuesday, November 16, 2021 | 11:30 – 1:00PM
MINUTES

Present: Michael O’Neill-Chair, Louise Brown, Jeane Conrad, Corie Dow-Cramer,
Gabby Meador Guests: Amanda Davis Staff: Amber Rosewood

Introductions and Icebreaker
Michael welcomed attendees and thanked everyone for their participation.

Additions to Agenda
There were no additions to the agenda.

Consent Agenda
Consent Agenda documents were sent to members for review prior to the meeting.
 10-2021 Board Meeting Minutes Draft
 11-2021 Funds Status Report
 11-2021 Expense Report
 11-2021 FL Project Budget Report

October Transactions
Cowlitz County Treasurer Payroll Transfer $ 3,000.00
ADP Wage Pay $ 2,305.99
ADP Tax $ 626.41
ADP Payroll Fees $ 10.00
ADP Payroll Fees $ 50.66
Hiscox Insurance $ 51.66
Woodland Action Center CCPG Partner Stipend + Check Fee $ 1,502.00

October Account Balances
Red Canoe Savings $ 10.16
Red Canoe Checking $ 1,308.46
Cowlitz County Treasurer $ 50,059.77

Motion: Corie moved to approve the Consent Agenda as presented, Jeane seconded, and the motion carried.

Grant Status Reports
Financial Literacy | Cowlitz County Health & Human Services | Award $5,000
7/1/2021 – 12/31/2021: To provide financial literacy training for youth and families in Cowlitz County.
 Expected Outcomes: (5) 4-part training series and (5) other financial literacy trainings
 Program Activities: The Network partnered with the Highlands Neighborhood Association, Revitalization Association of South Kelso, and Fibre Federal Credit Union to provide a hybrid in-person and virtual MoneySmart for Young People training series on 11/2 and 11/9. The Network also carried out a drive-thru and walk-up activity bag pick up event in Longview and Kelso on 11/5, handing out nearly 100 financial literacy activity bags to families in the Longview Highlands and South Kelso neighborhoods.
 Program Updates: grant funding ends on 12/31/2021 and it is unknown if Doc Recording Fees will be available for Financial Literacy grants next year. CCHHS has offered to add the Network to their new resource guide, but board members decided against it not knowing if Network will offer a financial literacy program in 2022.

Behavioral Health | Cowlitz County Health & Human Services | Award $7,800
7/1/2021 – 6/30/2022: To provide technical assistance for child care providers that serve children with behavioral needs in Cowlitz County.
 Expected Outcomes: 80% of child care centers will have staff participating in at least one training; at least 100 child care provider staff will attend at least one training; at least 6 trainings will be conducted for providers; at least 4 trainings will be conducted for families, share information at least two times per month; at least 100 new subscribers on the distribution list.
 Program Activities: The Network will plan and host 6 virtual learning sessions and at least 4 book club sessions for child care providers and families between January and June 2022. Amber will work with Laurie and Jill to schedule Conscious Discipline content and book additional speakers. Michael will connect Amber to Olivia at Care Port as a potential speaker.
 Program Updates: N/A

Child Care Partnership Grant – Cycle 2 Funding | WA Dept of Commerce
TBD: The Network is seeking a continuation of funds for fostering collaborative partnerships to expand child care capacity in Cowlitz County.
 Expected Outcomes: TBD
 Upcoming Activities: N/A
 Program Updates: Award decisions are pending.

Child Care Supports | Community Foundation of Southwest Washington
TBD: The Network is seeking funding to provide continuing education, resources, and technical assistance for formal and informal child care providers, and families in Cowlitz County.
 Expected Outcomes: TBD
 Upcoming Activities: N/A
 Program Updates: The Network was not chosen to receive funding.

Old Business
Michael led a discussion about the timing of transitioning to a non-profit organization. The board would still like to pursue non-profit status but will be slowing down the process while waiting to hear more about potential child care funding opportunities. Amber will provide a list of non-profit transition tasks and add a transition status update to the regular meeting agenda as a standing item.

New Business

Executive Session
An Executive Session was held to discuss the employee evaluation process and 2022 budget.

Next Meeting
The December meeting will be held one week earlier than regularly scheduled on Tuesday, December 14, 2021, 11:30am-1pm by Zoom.

Board Minutes 10/19/21

Cowlitz Community Network Board Meeting
Tuesday, October 19, 2021 | 11:30 – 1:00PM
MINUTES

Present: Michael O’Neill-Chair, Louise Brown, Jeane Conrad, Corie Dow-Cramer,
Gabby Meador, Laurie Severson Guests: Amanda Davis
Staff: Amber Rosewood

Introductions and Icebreaker
Michael welcomed attendees and thanked everyone for their participation.

Additions to Agenda
There were no additions to the agenda.

Consent Agenda
Consent Agenda documents were sent to members for review prior to the meeting.
 September 2021 Board Meeting Minutes
 October 2021 Funds Status Report
 October 2021 Expense Report

September Transactions
Cowlitz County Treasurer Payroll Transfer $ 3,000.00
ADP Wage Pay $ 2,363.43
ADP Tax $ 646.84
ADP Payroll Fees $ 10.00
ADP Payroll Fees $ 50.66
WA L&I 3rd Qtr Payment $ 72.77
Hiscox Insurance $ 51.66
Print Shop May Printing Invoice $ 103.30

September Account Balances
Red Canoe Savings $ 10.16
Red Canoe Checking $ 1,307.53
Cowlitz County Treasurer $ 54,509.18

Motion: Corie moved to approve the Consent Agenda as presented, Jeane seconded, and the motion carried.

Grant Status Reports
Financial Literacy | Cowlitz County Health & Human Services | Award $5,000
7/1/2021 – 12/31/2021: To provide financial literacy training for youth and families in Cowlitz County.
 Expected Outcomes: (5) 4-part training series and (5) other financial literacy trainings
 Upcoming Activities: The Network is partnering with the Highlands Neighborhood Association, Revitalization Association of South Kelso, and Fibre Federal Credit Union to provide a hybrid in-person and virtual MoneySmart for Young People 3-part series on 10/26, 11/2 and 11/9. The Network is also planning a drive-thru and walk-up activity bag pick up event with community partners on 11/5.
 Program Updates: N/A

Behavioral Health | Cowlitz County Health & Human Services | Award $7,800
7/1/2021 – 6/30/2022: To provide technical assistance for child care providers that serve children with behavioral needs in Cowlitz County.
 Expected Outcomes: 80% of child care centers will have staff participating in at least one training; at least 100 child care provider staff will attend at least one training; at least 6 trainings will be conducted for providers; at least 4 trainings will be conducted for families, share information at least two times per month; at least 100 new subscribers on the distribution list.
 Upcoming Activities: The Network will plan and host 6 virtual learning sessions and at least 4 book club sessions for child care providers and families between January and June 2022. Amber will work with Laurie and Jill to schedule Conscious Discipline content and book additional speakers.
 Program Updates: N/A

Child Care Partnership Grant – Cycle 2 Funding | WA Dept of Commerce
TBD: The Network is seeking a continuation of funds for fostering collaborative partnerships to expand child care capacity in Cowlitz County.
 Expected Outcomes: TBD
 Upcoming Activities: N/A
 Program Updates: Award decisions are pending.

Child Care Supports | Community Foundation of Southwest Washington
TBD: The Network is seeking funding to provide continuing education, resources, and technical assistance for formal and informal child care providers, and families in Cowlitz County.
 Expected Outcomes: TBD
 Upcoming Activities: N/A
 Program Updates: Application was accepted on 8/31/21. Award decisions are expected in December.

Old Business

Members of the non-profit transition, board development and finance committees each met once during the month. Members agreed that the board should convene to complete a mission and vision activity prior to moving forward on application for non-profit status. Amber will reach out to executive directors of small non-profit organizations to learn more about their transition.

New Business

A budget was presented to the board for pre-approval of expenditures for Financial Literacy program activities in October, November, and December.

Motion: Louise moved to approve the FL Project Budget, Corie seconded, and the motion carried.

Executive Session
Executive Session was postponed.

Next Meeting
Tuesday, November 16, 2021, 11:30am-1pm by Zoom.

Board Minutes 9/21/21

Cowlitz Community Network Board Meeting
Tuesday, September 21, 2021 | 11:30 – 1:00PM
MINUTES

Present: Michael O’Neill-Chair, Kay Gunter-Vice Chair, Louise Brown, Jeane Conrad, Corie Dow-Cramer, Gabby Meador, Laurie Severson Guests: Amanda Davis
Staff: Amber Rosewood

Introductions and Icebreaker
Michael welcomed attendees, thanked everyone for their participation.

Additions to Agenda
There were no additions to the agenda.

Consent Agenda
Consent Agenda documents were sent to members for review prior to the meeting.
 July 2021 Board Meeting Minutes
 July/August 2021 Funds Status Report
 July/August 2021 Expense Report

July/August Transactions
Cowlitz County Treasurer Payroll Transfer $ 3,000.00
ADP Wage Pay $ 2,286.84
ADP Tax $ 619.63
ADP Payroll Fees $ 57.66
Lynn’s Catering Board Retreat $ 107.00
WA L&I 2nd Qtr Payment $ 91.29
More Power Technology Group Software & Programs $ 266.20
Highlands Neighborhood Association CCPG Partner Stipend Payments + Fee $ 2,002.00
Revitalization Assoc. of S.Kelso CCPG Partner Stipend Payments + Fee $ 2,002.00
Youth & Family Link CCPG Partner Stipend Payment $ 1,000.00
Children’s Discovery Museum CCPG Partner Stipend Payment $ 1,000.00
Wee Care Daycare CCPG Partner Stipend Payment $ 1,300.00
Children’s Montessori House of LV CCPG Partner Stipend Payment $ 500.00
Little Christian Daycare CCPG Partner Stipend Payment $ 500.00
Kelso Christian Academy CCPG Partner Stipend Payment $ 1,000.00
Polly’s Tender Loving Daycare CCPG Partner Stipend Payment $ 1,000.00
Cowlitz County Treasurer Payroll Transfer $ 3,000.00
Lil’ Red Barn Academy CCPG Partner Stipend Payment $ 1,000.00
Children’s Discovery Museum CCPG Partner Activity Reimbursement $ 464.57
Cowlitz County Print Shop CCPG Printing $ 2,852.75
Hiscox Insurance $ 51.66
Cowlitz County Treasurer Payroll Transfer $ 3,000.00
ADP Wage Pay $ 2,095.33
ADP Tax $ 551.63
ADP Payroll Fees $ 57.66
Hiscox Insurance $ 103.40
July Account Balances August Account Balances
Red Canoe Savings $ 10.16 Red Canoe Savings $ 10.16
Red Canoe Checking $ 1,296.14 Red Canoe Checking $ 1,430.05
Cowlitz County Treasurer $ 51,624.65 Cowlitz County Treasurer $ 57,973.75

Motion: Corie moved to approve the Consent Agenda as presented, Jeane seconded, and the motion carried.
Grant Status Reports
Financial Literacy | Cowlitz County Health & Human Services | Award $5,000
7/1/2021 – 12/31/2021: To provide financial literacy training for youth and families in Cowlitz County.
 Expected Outcomes: (5) 4-part training series and (5) other financial literacy trainings
 Upcoming Activities: The Network is partnering with the Highlands Neighborhood Association, Revitalization Association of South Kelso, and Fibre Federal Credit Union to provide a hybrid in-person and virtual MoneySmart for Young Adults training in October and November. The Network is also planning a drive-thru and walk-up activity bag pick up event with community partners.
 Program Updates: The Network and funder have executed a grant amendment in the amount of $5,000 for the period 7/1/2021 – 12/31/2021.

Behavioral Health | Cowlitz County Health & Human Services | Award $7,800
7/1/2021 – 6/30/2022: To provide technical assistance for child care providers that serve children with behavioral needs in Cowlitz County.
 Expected Outcomes: 80% of child care centers will have staff participating in at least one training; at least 100 child care provider staff will attend at least one training; at least 6 trainings will be conducted for providers; at least 4 trainings will be conducted for families, share information at least two times per month; at least 100 new subscribers on the distribution list.
 Upcoming Activities: The Network will plan and host 6 virtual learning sessions and at least 4 book club sessions for child care providers and families between January and June 2022.
 Program Updates: The Network and funder have executed a grant extension in the amount of $7,800 for the period 7/1/2021 – 6/30/22.

Child Care Partnership Grant – Cycle 2 Funding | WA Dept of Commerce
TBD: The Network is seeking a continuation of funds for fostering collaborative partnerships to expand child care capacity in Cowlitz County.
 Expected Outcomes: TBD
 Upcoming Activities: N/A
 Program Updates: Award decisions are pending.

Child Care Supports | Community Foundation of Southwest Washington
TBD: The Network is seeking funding to provide continuing education, resources, and technical assistance for formal and informal child care providers, and families in Cowlitz County.
 Expected Outcomes: TBD
 Upcoming Activities: N/A
 Program Updates: Application was accepted on 8/31/21. Award decisions are expected in December.

Old Business
All present were encouraged to recruit new board members.

The Finance Committee presented the 2021 Draft Budget and information about the 2022 Draft Budget proposals.

Motion: Corie moved to approve the 2021 DRAFT Operating Budget, Louise seconded, and the motion carried.

New Business
Amber reported that the first floor of the annex building flooded and the Network’s office space was needed for Cowlitz County staff. Most of the Network’s things have been moved from the out, but there may still be recoverable items from storage.

Amber presented a Strategic Planning Timeline for the transition to a non-profit organization.
Gabby, Corie, and Michael volunteered to serve on an ad hoc committee to help with the transition process.

The Network will schedule a Cowlitz Community Charter Meeting when there is more information about funding opportunities.

Executive Session
Michael closed the regular meeting and opened an Executive Session for Board Members to discuss the 2022 DRAFT Operating Budget.

Next Meeting
Tuesday, October 19, 2021, 11:30am-1pm by Zoom.

Board Minutes 7/21/21

Cowlitz Community Network Board Meeting
Tuesday, July 20, 2021 | 11:30 – 1:00PM
MINUTES

Present: Michael O’Neill-Chair, Kay Gunter-Vice Chair, Louise Brown, Jeane Conrad, Corie Dow-Cramer Staff: Amber Rosewood

Introductions and Icebreaker
Michael welcomed attendees, thanked everyone for their participation, and led an icebreaker.

Additions to Agenda
There were no additions to the agenda.

Approval of Minutes
The June Board Minutes were sent to members for their review prior to the meeting.
− Motion: Corie moved to approve the June, 2021 Board meeting minutes as presented, Jeane seconded and the motion carried.

Grant Status Reports
June 30, 2021 was the end of the contract period for all of the Network’s current grants.

Financial Literacy | Cowlitz County Health & Human Services | Award $10,000
7/1/2020 – 6/30/2021: To provide financial literacy training for youth and families in Cowlitz County.
− Outcomes: (5) 4-part training series and (5) other financial literacy trainings
− Activities: Financial Literacy resources and recorded trainings were provided on the Network website, social media channels, in Newsletters and on printed flyers throughout the reporting period while adhering to COVID-19 safety precautions.
− Updates: Amber will complete and submit the final reporting documents this week. The Network and funder are negotiating a grant extension in the amount of $5,000 for the period 7/1/2021 – 12/31/2021.

Behavioral Health | Cowlitz County Health & Human Services | Award $10,800
7/1/2019 – 6/30/2021: To provide technical assistance for child care providers that serve children with behavioral needs in Cowlitz County.
− Outcomes: (6) trainings for child care providers and (4) trainings for families of children
− Activities: 339 participants attended (16) behavioral health trainings completed by the Network during the reporting period. Behavioral Health resources and recorded trainings were provided on the Network website, social media channels, in Newsletters and on printed flyers throughout the reporting period while adhering to COVID-19 safety precautions.
− Updates: Amber will complete and submit the final reporting documents this week. The Network and funder are processing a grant extension in the amount of $10,950 for the period 7/1/2021 – 6/30/2022.

Child Care Partnership Grant | WA Dept of Commerce and the Seattle Foundation
9/23/2020 – 6/30/2021: Fostering collaborative partnerships to expand child care capacity in Cowlitz County.
− Outcomes: Coordination and convening of project partners and community stakeholders; Child Care Access Report, Child Care Access Implementation Plan; Communications Plan.
− Updates: Amber submitted the final reporting documents on July 13th. All grant documents will be summarized and provided to the Board. The funder is considering Round 2 funding with more information to be announced in August. Michael and Corie are engaging in a media campaign to share information about the Child Care Access Report Summary and Survey Results with the public. Amber will send the media talking points out to all board members.

Old Business
A Board Retreat was held on Saturday, July 10th and Michael encouraged those in attendance to share their thoughts and recap the meeting.
− Youth and Family Link will host upcoming Board Meetings to allow for hybrid virtual/in-person attendance.
− The current organizational structure may not be the best fit for future growth and service to the community.
− Choosing the type of organization will help to determine and define the appropriate employee position and job description.
− The Network may be better positioned to accept funding under a different structure and employee role.
− Research steps to apply for non-profit status and update financial documents, policies, procedures, roles, and responsibilities as applicable.
− Create a long-term budget and strategic work plan to achieve progress.
− Build and strengthen existing relationships with school districts.
− Improve and expand partnerships with child care providers and community organizations.

New Business
The Network’s Organizational Structure, Financial Documents, and Budget were topics at the Board Retreat and brought forth for discussion at the Board Meeting.
− Motion: Louise moved to authorize up to 30 hours a week for the Program Coordinator to research and prepare information about changing the Network’s Organizational Structure and updating the Financial Documents and Budget, Corie seconded, and the motion carried.

Financial Report
The Funds Status Report and Expense Report were sent to members for their review prior to the meeting.
− Motion: Corie moved to approve the Expense Report, Kay seconded, and the motion carried.

Monthly Expenses
Cowlitz County Treasurer Payroll Transfer $ 3,000.00
ADP Payroll $ 3,425.48
ADP Payroll Fees $ 57.66
Conscious Discipline Book Order $ 646.44
Vernie’s Pizza CCPG Incentives/Focus Groups $ 1,100.00
Facebook CCPG Advertising $ 180.64
Dutch Bros CCPG Incentives/Focus Groups $ 600.00
Oriental Trading Company CCPG Incentives/Focus Groups $ 5,973.98
Survey Monkey CCPG Survey Collection $ 107.02
Youth and Family Link CCPG Partner Stipend $ 1,000.00
Youth and Family Link CCPG Supplemental Invoice $ 293.85
Love Overwhelming CCPG Partner Stipend $ 500.00
Progress Center CCPG Supplemental Invoice $ 393.77
Bicoastal Media CCPG Advertising $ 500.00
KLOG/KUKN/WAVE CCPG Advertising $ 400.00
CCN Board Meeting Minutes 3
Month End Account Balances
Red Canoe Savings $ 10.16
Red Canoe Checking $ 3,820.73
Cowlitz County Treasurer $ 55,311.91

Upcoming Community Events
− 7/26 – 8/13 Fill the Canoe: Youth and Family Link will participate in the upcoming Fill the Canoe event in with Red Canoe Credit Union and plan to pack 600 backpacks for local students and distribute an additional 100 to families in their own programs. The Network will participate by providing flyers and help with packing.
− 8/3 National Night Out: The Network is planning to partner with Revitalization-Association of South Kelso (R-ASK) in Kelso and the Highlands Neighborhood Association (HNA) in Longview.
o Kelso – Tam O’ Shanter Park 6-8pm
o Longview – Archie Anderson Park 6-8pm
o Kalama – postponed till 2022
o Castle Rock – TBD
o Woodland – TBD

Next Meeting: Tuesday, August 17, 2021, 11:30am-1pm at Youth and Family Link, 907 Douglas St., Longview or attend by Zoom.

Board Minutes 6/15/21

Cowlitz Community Network Board Meeting
Tuesday, June 15, 2021 | 11:30 – 1:00PM

MINUTES

Present: Michael O’Neill, Gabby Meador, Corie Dow-Cramer, Kay Gunter, Louise Brown
Guests: Amanda Davis Staff: Amber Rosewood

Introductions and Icebreaker
Michael welcomed attendees and thanked everyone for their participation, and Gabby led an icebreaker.

Additions to Agenda
There were no additions to the agenda.

Minutes
The May Board meeting minutes were sent to members for their review prior to the meeting. Motion to approve the May 18, 2021 Board meeting minutes as presented (Corie), second (Kay). The motion carried.

Grant Status Reports
Cowlitz County Health & Human Services Financial Literacy Grant $10,000
Financial Literacy Training | Jul 1, 2020 – Jun 30, 2021
Current Request: $510.00 | Remaining Balance: $2,400.00

Financial Literacy funding is for training at-risk youth and financially vulnerable families. Training topics are geared to the audience and may include Bank on It, Setting Financial Goals, Borrowing Basics, Saving, etc. Financial Literacy content is included in the monthly newsletter to stakeholders include lessons for children and information on budgeting and credit for adults. The Network is offering virtual learning sessions with our community partners over the summer. We have built out our online resources, pre-scheduled financial literacy resources to our social media accounts and drafted newsletters containing financial literacy links and trainings.

Cowlitz County Health & Human Services Behavioral Health Grant $10,800
Help for At-Risk Youth with Behavioral Issues in Child Care | Jul 1, 2019 – Jun 30, 2021
Current Request: $925.00 | Remaining Balance: $ 3,336.30

Behavioral Health funding provides technical assistance and training for childcare providers who serve children with challenging behavioral needs and support for families. CCN Behavioral Health emails to stakeholders include a connection to local learning opportunities and behavioral health evidence-based information and resources. The Network is providing STARS Hours eligible virtual training events on June 22nd and June 29th.

WA Department of Commerce/Seattle Foundation Child Care Partnership Grant $60,000
Child Care Access Report | Sep 23, 2020 – Jun 30, 2021
Current Request: $6,461.76 | Remaining Balance: $29,476.40

This grant was awarded in the amount of $30,000 in reimbursable funds from the Dept of Commerce and $30,000 in upfront funding from the Seattle Foundation. Monthly invoices reflect the split in funding. Child Care Partnership funding CCN supports local partnerships to develop action plans that stabilize and expand child care capacity. The project funds the supplemental work of the Cowlitz Community Charter as outlined in the 2020 Annual Agenda and Objectives. The Network is currently working with contracted partners on the CCPG for survey collection, family engagement, developing the child care access report and outreach and advocacy. The Network and project partners will host focus groups in June and release the results of the Child Care Family Survey.

Old Business
A board retreat was scheduled for Saturday, July 10, 2021, from 10am-3pm at Youth and Family Link, 907 Douglas St. in Longview. Board members were encouraged to attend and lunch will be provided.

Michael reported that the Cowlitz Community Charter meeting was successful and that participants reviewed the Child Care Access Report One Page Overview, discussed reactions to the data presented and brainstormed ways in which the Charter could address the issues identified.

New Business
There was no new business.

Financial Report
The Funds Status Report and Expense Report were sent to members for their review prior to the meeting. Motion to approve the June 2021 Expense Report as presented (Corie), second (Louise). The motion carried.

Expenses
Cowlitz County Treasurer Payroll Transfer $ 3,000.00
ADP Payroll $ 3,425.48
ADP Payroll Fees $ 57.66
Survey Monkey Subscription $ 107.02
Zoom Subscription $ 145.84
Boast Subscription $ 49.00
Canva Subscription $ 12.95
Advertising Facebook/Radio $ 1,159.50
Incentives Gift Cards/Giveaways $ 11.787.62
Subcontractors Contracts $ 11,050.00
Printing All Program Printing $ 1,350.00
Conscious Discipline Book Order $ 1,916.11

Account Balances
Red Canoe Savings $ 10.16
Red Canoe Checking $ 5,216.94
Cowlitz County Treasurer $ 65,174.57

Upcoming Community Events
Youth and Family Link will participate in the upcoming Fill the Canoe event in with Red Canoe Credit Union and plan to distribute 600 backpacks.

Next Meeting: Tuesday, July 20, 2021, 11:30am-1pm

Board Minutes 5/18/21

Cowlitz Community Network Board Meeting

Tuesday, May 18, 2021 | 11:30 – 1:00PM

MINUTES

Present: Michael O’Neill, Gabby Meador, Jeane Conrad, Corie Dow-Cramer, Jill Groves Staff: Amber Rosewood

Introductions and Icebreaker

Michael welcomed attendees and thanked everyone for their participation, and Gabby led an icebreaker.

Additions to Agenda

There were no additions to the agenda.

Minutes

The April Board meeting minutes were sent to members for their review prior to the meeting. Motion to approve the April 20, 2021 Board meeting minutes as presented (Corie), second (Jill). The motion carried.

Grant Status Reports

Cowlitz County Health & Human Services Financial Literacy Grant                           $10,000

Financial Literacy Training | Jul 1, 2020 – Jun 30, 2021      

Current Request: $432.00 | Remaining Balance: $2,910.00

Financial Literacy funding is for training at-risk youth and financially vulnerable families. Training topics are geared to the audience and may include Bank on It, Setting Financial Goals, Borrowing Basics, Saving, etc. Financial Literacy content is included in the monthly newsletter to stakeholders include lessons for children and information on budgeting and credit for adults. The Network is offering virtual learning sessions with our community partners over the summer. We have built out our online resources, pre-scheduled financial literacy resources to our social media accounts and drafted newsletters containing financial literacy links and trainings.

Cowlitz County Health & Human Services Behavioral Health Grant                           $10,800

Help for At-Risk Youth with Behavioral Issues in Child Care | Jul 1, 2019 – Jun 30, 2021

Current Request: $1,008 | Remaining Balance: $ 4,261.30

Behavioral Health funding provides technical assistance and training for childcare providers who serve children with challenging behavioral needs and support for families. CCN Behavioral Health emails to stakeholders including a connection to local learning opportunities and behavioral health evidence-based information and resources. The Network is providing STARS Hours eligible virtual training events on June 22nd and June 29th.

WA Department of Commerce/Seattle Foundation Child Care Partnership Grant     $60,000

Child Care Access Report | Sep 23, 2020 – Jun 30, 2021

Current Request: $7,516.12 | Remaining Balance: $35,938.16

This grant was awarded in the amount of $30,000 in reimbursable funds from the Dept of Commerce and $30,000 in upfront funding from the Seattle Foundation. Monthly invoices reflect the split in funding. Child Care Partnership funding CCN supports local partnerships to develop action plans that stabilize and expand child care capacity. The project funds the supplemental work of the Cowlitz Community Charter as outlined in the 2020 Annual Agenda and Objectives. The Network is currently working with contracted partners on the CCPG for survey collection, family engagement, developing the child care access report and outreach and advocacy. The Network and project partners will host focus groups in June and release the results of the Child Care Family Survey.

Old Business

A board retreat will be scheduled for July. Charlie, Corie and Gabby will connect with Michael to begin planning. Anyone else interested in helping with the agenda should contact Michael.

The next Cowlitz Community Charter Meeting will be held on Thursday, June 10th at 1pm to share the summary and Child Care Family Survey results with members.

New Business

Financial Report

The Funds Status Report and Expense Report were sent to members for their review prior to the meeting. Motion to approve the May 2021 Expense Report as presented (Charlie), second (Corie). The motion carried.

April Expenses

Cowlitz County Treasurer                      Payroll Transfer                                     $  3,000.00

ADP                                                     Payroll                                                  $  3,399.53

ADP                                                     Payroll Fees                                         $       57.66

Survey Monkey                                     Subscription                                         $     107.02

Zoom                                                    Subscription                                         $       16.20

Boast                                                   Subscription                                         $       49.00

Canva                                                  Subscription                                         $       12.95

Supplies & Mileage                               Amber Rosewood/Staples/USPS           $     183.08

CCPG Advertising                                Facebook/CRR                                     $     790.72

CCPG Incentives                                  Gift Cards                                             $     300.00

CCPG Subcontractors                           Contracts                                             $  5,000.00

Account Balances

Red Canoe Savings                                                                                          $        10.16

Red Canoe Checking                                                                                        $   5,302.29

Cowlitz County Treasurer                                                                                  $ 76,674.83

Upcoming Community Events

Youth and Family Link will participate in the upcoming Fill the Canoe event in partnership with Red Canoe Credit Union in Castle Rock, Woodland and Longview/Kelso.

The Longview School District will hold a session about the Eviction Moratorium on June 10th.

Next Meeting: Tuesday, June 15, 2021, 11:30am-1pm

Board Minutes 4/20/21

Cowlitz Community Network Board Meeting
Tuesday, April 20, 2021 | 11:30 – 1:00PM

MINUTES

Present: Michael O’Neill, Kay Gunter, Louise Brown, Gabby Meador, Jeane Conrad, Corie Dow-Cramer, Laurie Severson Guests: Amanda Davis Staff: Amber Rosewood

Introductions and Icebreaker
Michael welcomed attendees and thanked everyone for their participation, and Gabby led an icebreaker.

Additions to Agenda
There were no additions to the agenda.

Minutes
The March Board meeting minutes were sent to members for their review prior to the meeting. Motion to approve the March 16, 2021 Board meeting minutes as presented (Corie), second (Kay). The motion carried.

Grant Status Reports
Cowlitz County Health & Human Services Financial Literacy Grant $10,000
Financial Literacy Training | Jul 1, 2020 – Jun 30, 2021
Current Request: $735.00 | Remaining Balance: $3,352.00

Financial Literacy funding is for training at-risk youth and financially vulnerable families. Training topics are geared to the audience and may include Bank on It, Setting Financial Goals, Borrowing Basics, Saving, etc. Financial Literacy content is included in the monthly newsletter to stakeholders include lessons for children and information on budgeting and credit for adults. The Network is working to schedule virtual learning sessions with our community partners. We have built out our online resources, pre-scheduled financial literacy resources to our social media accounts and drafted newsletters containing financial literacy links and trainings.

Cowlitz County Health & Human Services Behavioral Health Grant $10,800
Help for At-Risk Youth with Behavioral Issues in Child Care | Jul 1, 2019 – Jun 30, 2021
Current Request: $1,034.00 | Remaining Balance: $ 4,289.00

Behavioral Health funding provides technical assistance and training for childcare providers who serve children with challenging behavioral needs and support for families. CCN Behavioral Health emails to stakeholders include a connection to local learning opportunities and behavioral health evidence-based information and resources. The Network is providing four STARS Hours eligible virtual training events between April – June, 2021.

Community Foundation of SW WA Behavioral Health Grant: $25,000
Help for At-Risk Youth with Behavioral Issues in Child Care | Awarded Dec 2019
Current Expenditures: N/A | Remaining Balance: $11,611.35

The Behavioral Health funding provides technical assistance and training for childcare providers and offers training and resources for family members who have children with behavioral challenges. The Network has scheduled a virtual book club to begin reading Conscious Discipline – Expanded and Updated and will pilot an online book club using a Private Facebook Group to begin reading Easy to Love, Hard to Discipline.

WA Department of Commerce/Seattle Foundation Child Care Partnership Grant $60,000
Child Care Access Report | Sep 23, 2020 – Jun 30, 2021
Current Request: $6,529.70 | Remaining Balance: $43,454.68

This grant was awarded in the amount of $30,000 in reimbursable funds from the Dept of Commerce and $30,000 in upfront funding from the Seattle Foundation. Monthly invoices reflect the split in funding. Child Care Partnership funding CCN supports local partnerships to develop action plans that stabilize and expand child care capacity. The project funds the supplemental work of the Cowlitz Community Charter as outlined in the 2020 Annual Agenda and Objectives. The Network is currently working with contracted partners on the CCPG for survey collection, family engagement, developing the child care access report and outreach and advocacy.

Old Business
The board discussed planning for a Board retreat to determine next steps for the Network. Amber will send a survey to Board members to figure out a good day and time. Members that would like to help with planning can contact Michael.

New Business
The board discussed planning for a Community Charter Meeting to present information about the Child Care Access Report and next steps for the project. Amber will send a survey to the Board members to figure out a good day and time. Motion to approve the Expense Report (Gabby); second (Jeane). The motion carried.

Financial Report
The Funds Status Report and Expense Report were sent to members for their review prior to the meeting. Charlie and Amber met to discuss financial documents for recordkeeping and the board will include this topic in the Board retreat agenda.

March Expenses
Cowlitz County Treasurer Payroll Transfer $ 3,000.00
ADP Payroll $ 3,399.53
ADP Payroll Fees $ 57.66
Survey Monkey Subscription $ 107.02
Zoom Subscription $ 16.20
Boast Subscription $ 49.00
Canva Subscription $ 12.95
Facebook Advertising $ 50.99

Account Balances
Red Canoe Savings $ 10.16
Red Canoe Checking $ 2,995.55
Cowlitz County Treasurer $ 79,327.63

Upcoming Community Events

Next Meeting: Tuesday, May 18, 2021, 11:30am-1pm

Board Minutes 3/16/21

Cowlitz Community Network Board Meeting

Cowlitz County Admin Building Annex | 207 4th Avenue N. Kelso, WA 98626

Tuesday, March 16, 2021 | 11:30 – 1:00PM

MINUTES

Present by Phone: Michael O’Neill, Kay Gunter, Louise Brown, Gabby Meador,

Charlie Gourde, Jeane Conrad, Corie Dow-Cramer, Laurie Severson Guests: Amanda Davis

Staff: Amber Rosewood

Additions to Agenda

There were no additions to the agenda.

Welcome and Introductions

Michael welcomed attendees and thanked everyone for their participation. A call-in number was provided for Board members and guests. 

Minutes

The February Board meeting minutes were sent to members for their review prior to the meeting.  

Motion to approve the February 16, 2021 Board meeting minutes as presented (Corie), second (Charlie). The motion carried.

Grant Status Reports

Cowlitz County Health & Human Services Financial Literacy Grant                           $10,000

Financial Literacy Training | Jul 1, 2020 – Jun 30, 2021      

Current Request: $884.00 | Remaining Balance: $4,087.00

Financial Literacy funding is for training at-risk youth and financially vulnerable families. Training topics are geared to the audience and may include Bank on It, Setting Financial Goals, Borrowing Basics, Saving for Cars/College/Housing, etc. CCN Financial Literacy emails to stakeholders include lessons for children and information on budgeting and credit for adults. The Network is working to schedule virtual learning sessions with our community partners. We have built out our online resources, pre-scheduled financial literacy resources to our social media accounts and drafted newsletters containing financial literacy links and trainings.

Cowlitz County Health & Human Services Behavioral Health Grant                           $10,800

Help for At-Risk Youth with Behavioral Issues in Child Care | Jul 1, 2019 – Jun 30, 2021

Current Request: $803.00 | Remaining Balance: $ 5,323.00

Behavioral Health funding provides technical assistance and training for childcare providers who serve children with challenging behavioral needs and support for families. CCN Behavioral Health emails to stakeholders include a connection to local learning opportunities and behavioral health evidence-based information and resources. The Network is providing four STARS Hours eligible virtual training events between April – June, 2021.

Community Foundation of SW WA Behavioral Health Grant:                                      $25,000

Help for At-Risk Youth with Behavioral Issues in Child Care | Awarded Dec 2019

Current Expenditures: N/A | Remaining Balance: $11,661.35

The Behavioral Health funding provides technical assistance and training for childcare providers and offers training and resources for family members who have children with behavioral challenges. The Network applied for additional funding but was not chosen as a grantee for 2021.The Network has scheduled a virtual book club to begin reading Conscious Discipline – Expanded and Updated and will pilot an online book club using a Private Facebook Group to begin reading Easy to Love, Hard to Discipline.

WA Department of Commerce/Seattle Foundation Child Care Partnership Grant     $60,000

Child Care Access Report | Sep 23, 2020 – Jun 30, 2021

Current Request: $4,986.22 | Remaining Balance: $49,984.38

This grant was awarded in the amount of $30,000 in reimbursable funds from the Dept of Commerce and $30,000 in upfront funding from the Seattle Foundation. Monthly invoices reflect the split in funding. Child Care Partnership funding CCN supports local partnerships to develop action plans that stabilize and expand child care capacity for underserved areas and for historically marginalized communities. The project funds the supplemental work of the Cowlitz Community Charter as outlined in the 2020 Annual Agenda and Objectives. The Network is currently working with ten contracted partners on the CCPG for survey collection, family engagement, developing the child care access report and outreach and advocacy.

Old Business

The board discussed the recruitment and retention of new members and reaching out to other Networks in the state.

New Business

There is now an online calendar on the website and upcoming events include the Conscious Discipline – Building Resiliency in Uncertain Times Virtual Training on April 13th from 6:30-8pm, the Conscious Discipline Virtual Book Club on April 27th and upcoming Child Care Partnership Grant work group meetings.

Financial Report

The Funds Status Report and Expense Report were sent to members for their review prior to the meeting. Members discussed alternative financial documents for recordkeeping and Charlie volunteered to review current documents.

February Expenses

Cowlitz County Treasurer                   Payroll Transfer                                              $  3,000.00

ADP                                                    Payroll                                                             $  2,904.00

ADP                                                    Payroll Fees                                                    $       59.68

Survey Monkey                                   Subscription                                                    $      107.02

Zoom                                                   Subscription                                                    $        16.20

Boast                                                   Subscription                                                    $        49.00

Canva                                                 Subscription                                                    $        12.95

Facebook                                            Advertising                                                      $         82.41

More Power Technology Group         Website Migration                                           $       378.35

Account Balances

Red Canoe Savings                                                                                                    $        10.16

Red Canoe Checking                                                                                                 $   3,618.31

Cowlitz County Treasurer                                                                                           $ 82,769.84

Motion to approve the Expense Report (Gabby); second (Jeane). The motion carried.

Upcoming Community Events

3rd Annual Celebration of Children

April 12-17

Contact: cowlitzwoyc@gmail.com

Next Meeting: Tuesday, April 20, 2021, 11:30am-1pm

Board Minutes 2/16/21

Cowlitz Community Network Board Meeting

Cowlitz County Admin Building Annex | 207 4th Avenue N. Kelso, WA 98626

Tuesday, February 16, 2021 | 11:30 – 1:00PM

MINUTES

Present by Phone: Michael O’Neill, Kay Gunter, Louise Brown, Gabby Meador,

Charlie Gourde, Jeane Conrad, Corie Dow-Cramer, Tynna Purtteman Guests: Amanda Davis

Staff: Amber Rosewood

Additions to Agenda

There were no additions to the agenda.

Welcome and Introductions

Michael welcomed attendees and thanked everyone for their participation. A call-in number was provided for Board members and guests. 

Minutes and Actions

The January 19, 2021 Board meeting minutes were sent to members for their review prior to the meeting. Of the five action items, two were completed and three are in progress.

Motion to approve the January 19, 2021 Board meeting minutes as presented (Charlie), second (Gabby). The motion carried.

Grant Status Reports

Cowlitz County Health & Human Services Financial Literacy Grant                           $10,000

Financial Literacy Training | Jul 1, 2020 – Jun 30, 2021      

Current Request: $ 755.00 | Remaining Balance: $4,971.00

Financial Literacy funding is for training at-risk youth and financially vulnerable families. Training topics are geared to the audience and may include Bank on It, Setting Financial Goals, Borrowing Basics, Saving for Cars/College/Housing, etc. CCN Financial Literacy emails to stakeholders include lessons for children and information on budgeting and credit for adults.

CCN is working to schedule a series of virtual and recorded trainings in collaboration with community partners.

  • : Finalize Financial Literacy training presenters and promote events (Amber)

Cowlitz County Health & Human Services Behavioral Health Grant                           $10,800

Help for At-Risk Youth with Behavioral Issues in Child Care | Jul 1, 2019 – Jun 30, 2021

Current Request: $500.00 | Remaining Balance: $ 6,126.00

Behavioral Health funding provides technical assistance and training for childcare providers who serve children with challenging behavioral needs and support for families. CCN Behavioral Health emails to stakeholders include a connection to local learning opportunities and behavioral health evidence-based information and resources.

CCN is working to schedule a series of virtual learning opportunities for child care providers and families to include STARS/CEU eligible Conscious Discipline curriculum.

  • : Finalize Behavioral Health training facilitators and promote events (Amber)

Community Foundation of SW WA Behavioral Health Grant:                                      $25,000

Help for At-Risk Youth with Behavioral Issues in Child Care | Awarded Dec 2019

Current Expenditures: N/A | Remaining Balance: $11,661.35

The Behavioral Health funding provides technical assistance and training for childcare providers and offers training and resources for family members who have children with behavioral challenges. The Network applied for additional funding but was not chosen as a grantee for 2021.

CCN is scheduling a virtual book club to begin reading Conscious Discipline – Expanded and Updated and will pilot an online book club using a Private Facebook Group to begin reading Easy to Love, Hard to Discipline.

  • ACTION: Finalize start dates and register participants for both book clubs (Amber)

WA Department of Commerce/Seattle Foundation Child Care Partnership Grant     $60,000

Child Care Access Report | Sep 23, 2020 – Jun 30, 2021

Current Request: $2,762.20 | Remaining Balance: $54,970.60

This grant was awarded in the amount of $30,000 in reimbursable funds from the Dept of Commerce and $30,000 in upfront funding from the Seattle Foundation. Monthly invoices reflect the split in funding. Child Care Partnership funding CCN supports local partnerships to develop action plans that stabilize and expand child care capacity for underserved areas and for historically marginalized communities. The project funds the supplemental work of the Cowlitz Community Charter as outlined in the 2020 Annual Agenda and Objectives.

CCN has finalized subcontract agreements with Youth and Family Link and the Children’s Discovery Museum; and Partnership agreements with the Highlands Neighborhood Association and the Revitalization-Association of South Kelso. There are five partner organizations currently reviewing contracts. Next steps in outreach include additional partner organizations, School Districts and child care providers. The English version of the Child Care Family Survey is live and Spanish and Chuukese translations will be provided for families. CCN will be advertising with The Daily News, Columbia River Reader and on social media for grant activities.

  • ACTION: Send CCPG information and the Communication Toolkit to board members (Amber)

Old Business The board welcomed board applicant Tynna Purtteman. Tynna shared information about her background and experience with Janus Youth Programs of Cowlitz County.

Motion to appoint Tynna Purtteman to the CCN Board (Louise); second (Charlie). The motion carried.

New Business

Amber, Jeane and Kay met to discuss Board Recruitment and Retention. Ideas included reaching out to potential board members from the smaller cities in Cowlitz County, create an onboarding process and provide historical reference materials and documents for new board members.

Financial Report

The February Funds Status Report and Expense Report were sent to members for their review prior to the meeting. Board members approved purchases outside of the normal monthly expenses to include an ad package from The Daily News and Columbia River Reader and Facebook advertising for the CCPG and charges for the website migration.

Expenses

Cowlitz County Treasurer                  Payroll Transfer                                        $  3,000.00

Cowlitz County Purchasing                Nov/Dec Phone                                               $       19.96

ADP                                                    Payroll                                            $  2,880.52

ADP                                                    Payroll Fees                                   $       59.68

Survey Monkey                                   Feb Subscription                                             $      107.02

Zoom                                                   Feb Subscription                                             $        16.20

Boast                                                   Feb Subscription                                             $        49.00

Conscious Discipline                          Book Order                                                     $   2,200.38

Account Balances

Red Canoe Savings                                                                                                    $        10.16

Red Canoe Checking                                                                                                 $   3,863.81

Cowlitz County Treasurer                                                                                           $ 86,739.84

Motion to approve the Expense Report (Kay); second (Jeane). The motion carried.

Upcoming Community Events

Virtual Strengthening Families

  • March 1 – April 20

Contact ramona.leber@cni.net

Board Action Items

Staff Action Items

  1. Finalize Financial Literacy training presenters and promote events
  2. Finalize Behavioral Health training facilitators and promote events
  3. Finalize start dates and register participants for both book clubs
  4. Send CCPG information and the Communication Toolkit to board members

Next Meeting: Tuesday, March 16, 2021, 11:30am-1pm