Board Minutes 11/17/2020

Cowlitz Community Network Board Meeting
Tuesday, November 17, 2020 | 11:30 – 1:00PM

MINUTES

Present by Phone: Michael O’Neill, Kay Gunter, Louise Brown, Corie Dow-Kramer
Absent: Laurie Severson, Tiffany Ames
Staff: Amber Rosewood

Additions to Agenda
Corie Dow-Kramer, Executive Director of Youth and Family Link submitted an application for Board membership. Corie was in attendance and members were given an opportunity to ask additional questions.

Motion to approve Corie Dow-Kramer to join the Cowlitz Community Network Board (Kay), second (Louise). The vote was unanimous, and the motion carried.

Welcome and Introductions
Michael welcomed attendees and thanked everyone for their participation. A call-in number was provided for Board members and guests.

Minutes and Actions
The October 20, 2020 Board meeting minutes were sent to members for their review prior to the meeting. Of the three action items, three were completed.

Motion to approve the October 20, 2020 Board meeting minutes as presented (Louise), second (Kay). The vote was unanimous, and the motion carried.

Monthly Financials
The November Expense Report and Funds Status Report were sent to members for their review prior to the meeting.

Expenses
ADP October Payroll $ 2,283.64
ADP October Payroll Fees $ 57.66
Cowlitz County Purchasing Phone $ 12.75
Cowlitz County Treasurer Dec Payroll Transfer $ 3,000.00
WA L&I 3rd Qtr Payment $ 55.94
Youth & Family Link Stipend $ 2,000.00

Account Balances
Red Canoe Savings $ 10.16
Red Canoe Checking $ 5,653.36
Cowlitz County Treasurer $58,016.36
Motion to approve the Expense Report (Kay); second (Louise). The vote was unanimous, and the motion carried.

Grant Status Reports
Cowlitz County Health & Human Services Financial Literacy Grant $10,000
Financial Literacy Training | Jul 1, 2020 – Jun 30, 2021
Current Request: $560.00 | Remaining Balance: $6,963.00

Financial Literacy funding is for training at-risk youth and financially vulnerable families. Training topics are geared to the audience and may include Bank on It, Setting Financial Goals, Borrowing Basics, Saving for Cars/College/Housing, etc. CCN sends Financial Literacy emails to community partners and families, including lessons for children, and information on budgeting and credit for adults.

CCN is currently developing a schedule to offer a five-part Money Smart virtual series for adults and three virtual sessions of Money Smart for youth, in collaboration with community partners and local school districts, to begin in January 2021. Melisa Linden is the new grant manager for the Financial Literacy funding from Cowlitz County Health and Human Services and the first quarter report for the grant was submitted on October 31st.

 ACTION: Finalize Financial Literacy training schedule and partners (Amber)

Cowlitz County Health & Human Services Behavioral Health Grant Yr 3 $10,800
Help for At-Risk Youth with Behavioral Issues in Child Care | Jul 1, 2019 – Jun 30, 2021
Current Request: $581.00 | Remaining Balance: $ 7,605.00

Behavioral Health funding provides technical assistance and training for childcare providers who serve children with challenging behavioral needs and offers training and resources for family members who have children with behavioral challenges. CCN sends Behavioral Health best practice emails to community partners, child care providers and families.

CCN is currently developing a schedule to offer virtual learning opportunities for child care providers and families, to begin in January 2021 and the first quarter report for the grant was submitted on October 31st.

 ACTION: Finalize Behavioral Health training schedule and partners (Amber)

Community Foundation of SW WA Behavioral Health Grant: $25,000
Help for At-Risk Youth with Behavioral Issues in Child Care | Awarded Dec 2019
Current Expenditures: $452.00 | Remaining Balance: $12,237.35

The Behavioral Health funding provides technical assistance and training for childcare providers who serve children with behavioral issues and offers training and resources for family members who have children with behavioral challenges. The Network applied for Cycle 2 funding.

CCN will plan to offer one or more virtual book clubs, to begin in January 2021.

 ACTION: Help to choose books and subject matter for virtual book clubs (Kay and Louise)
 ACTION: Finalize book club schedule, book purchases, and develop virtual platforms (Amber)

WA Department of Commerce/Seattle Foundation Child Care Partnership Grant $60,000
Child Care Access Report | Awarded Sep 2020
Current Request: $408.00 | Remaining Balance: $59,275.00

This grant was awarded in the amount of $30,000 in reimbursable funds from the Dept of Commerce and $30,000 in upfront funding from the Seattle Foundation. Monthly invoices reflect the split in funding. Child Care Partnership funding CCN supports local partnerships to develop action plans that stabilize and expand child care capacity for underserved areas and for historically marginalized communities. The project funds the supplemental work of the Cowlitz Community Charter as outlined in the 2020 Annual Agenda and Objectives.

CCN is scheduled to meet with grant funders on Monday, November 23rd.

The Child Care Access Report Work Group has held its first meeting and will help determine study guidelines, report metrics and methods, conduct research, help identify immediate needs, and compile information to create an accurate report of the local child care crisis. Michael is the Board representative on the Work Group.

The Family Engagement Work Group is scheduled to meet on November 18th and will determine the best ways to engage with the families served to conduct interviews, surveys and forums, collect stories and share information, and prioritize strategies to address the specific care needs of local families. Tiffany is the Board representative on the Work Group.

The Outreach and Advocacy work group is scheduled to meet in December and will help make the report available to stakeholders and the public at large, develop and implement a public relations and marketing strategy, plan and carry out public events, and prioritize strategies to improve capacity and increase access to child care. Kay and Louise are the Board representatives on the Work Group.

Board Updates
The Draft Policies and Procedures and Draft Bylaws were sent to members for review prior to the meeting. Members discussed document revisions and updates to the Financial Policy. The Board will review the documents further and take action at the December meeting.

Motion to approve ordering a Debit card from Red Canoe Credit Union and the purchase of Zoom and Boast subscriptions online (Kay), second (Corie). The motion carried.

 ACTION: Order a Debit card from Red Canoe Credit Union and purchase subscriptions to Zoom and Boast (Amber).
 ACTION: Make Financial Policy updates and send drafts to the Board (Amber).
 ACTION: Review and provide revisions to the Draft Policies and Procedures and Draft Bylaws documents (Board).

Upcoming Events
There were no known upcoming community events.

Board Action Items

  1. Help to choose books and subject matter for virtual book clubs (Kay and Louise)
  2. Review and provide revisions to the Draft Policies and Procedures and Draft Bylaws documents (Board)

Staff Action Items

  1. Finalize Financial Literacy training schedule and partners
  2. Finalize Behavioral Health training schedule and partners
  3. Finalize book club schedule, book purchases, and develop virtual platforms
  4. Order a Debit card from Red Canoe Credit Union and purchase subscriptions to Zoom and Boast
  5. Make Financial Policy updates and send drafts to the Board

Next Meeting: Tuesday, December 15, 2020, 11:30am-1pm

Board Minutes 10/20/2020

Cowlitz Community Network Board Meeting

Cowlitz County Admin Building Annex | 207 4th Avenue N. Kelso, WA 98626 | 2nd Floor Conference Rm

Tuesday, October 20, 2020 | 11:30 – 1:00PM

MINUTES

Present: Louise Brown

Present by Phone: Michael O’Neill, Kay Gunter, Tiffany Ames

Absent: Laurie Severson

Quorum: Yes

Staff: Amber Rosewood

Additions to Agenda

There were no additions to the agenda.

Welcome and Introductions

Michael welcomed attendees and thanked everyone for their participation. A call-in option was provided, gathering guidelines were observed and seating allowed for social distancing. 

September 15, 2020 Minutes and Updates

The Sep Board meeting minutes were sent to members for their review prior to the meeting. Of the four action items, four were completed.

Motion to approve the September 15, 2020 Board meeting minutes as presented (Tiffany), second (Louise). The vote was unanimous, and the motion carried.

Monthly Financial Report

The October Itemized Voucher amounting to $3,014.09 was presented to the Board. The bills presented for payment were:

Invoice 522-2020        Cowlitz County Purchasing Svc Phone, Aug 2020                $     14.09

Invoice 2020 10T        Cowlitz County Treasurer, Nov. Payroll/Processing              $3,000.00

Motion to approve the voucher as presented (Louise); second (Tiffany). The vote was unanimous, and the motion carried.

Expenses and account balances for the period of Sep 1, 2020 through Sep 30, 2020 were:

Payroll             $ 2,491.26                               Red Canoe Savings                            $        10.16

Payroll Fees    $      57.66                               Red Canoe Checking                         $   1,994.46

                  $ 2,548.92                               Cowlitz County Treasurer                   $ 62,726.49

Youth and Family Link Stipend: The Board allocated $2,270 to Youth and Family Link in February to pay for child care during Parent Support Group meetings hosted at their facility. Due to Covid-19, the launch of the support group was delayed and will now be hosted virtually. The organization requested that the $2,270 be approved to offset the cost of supervision for the MSW (master’s degree in social work) facilitator of the support group, rather than the cost of child care.  

Motion to approve the request (Tiffany); second (Kay). The vote was unanimous, and the motion carried. 

  • ACTION: Request an invoice from Youth & Family Link and process the payment (Amber)

Weyerhaeuser Giving Fund: Sharon Weinhold previously applied for and CCN was awarded $3,000 from the Weyerhaeuser Giving Fund to support the expansion of Financial Literacy programs. The check has not yet arrived but will be deposited to the Treasurer account once received.

  • ACTION: Submit a press release to the media distribution list thanking the Weyerhaeuser Giving Fund (Amber)

Amber applied for funding from the Junior League of Cowlitz County and will update the board with information as it is released.

Grant Status Report

Cowlitz County Health & Human Services Financial Literacy Grant                  $10,000

Financial Literacy Training | Jul 1, 2020 – Jun 30, 2021      

Sep Request: $639.00 | Remaining Balance: $7,523.00

Financial Literacy funding is for training at-risk youth and financially vulnerable families. Training topics are geared to the audience and may include Bank on It, Setting Financial Goals, Borrowing Basics, Saving for Cars/College/Housing, etc. CCN sends Financial Literacy emails to community partners and families, including lessons for children, and information on budgeting and credit for adults.

Cowlitz County Health & Human Services Behavioral Health Grant Yr 3                    $10,800

Help for At-Risk Youth with Behavioral Issues in Child Care | Jul 1, 2019 – Jun 30, 2021

Aug Request: $756.00 | Remaining Balance: $ 8,186.00

Behavioral Health funding provides technical assistance and training for childcare providers who serve children with behavioral issues and offers training and resources for family members who have children with behavioral challenges. CCN sends Behavioral Health best practice emails to community partners, child care providers and families.

Community Foundation of SW WA Behavioral Health Grant:                                       $25,000

Help for At-Risk Youth with Behavioral Issues in Child Care | Awarded Dec 2019

Sep Expenditures: $976.00 | Remaining Balance: $12,462.35

The Behavioral Health funding provides technical assistance and training for childcare providers who serve children with behavioral issues and offers training and resources for family members who have children with behavioral challenges. The Network applied for Cycle 2 funding.

WA Department of Commerce Child Care Partnership Grant                      $30,000 / $30,000

Child Care Access Report | Awarded Sep 2020

Sep Commerce Expenditures: $113.50 | Remaining Balance: $29,886.50

Sep Safe Start Expenditures: $113.50 | Remaining Balance: $29,886.50

Child Care Partnership funding CCN supports local partnerships to develop action plans that stabilize and expand child care capacity for underserved areas and for historically marginalized communities. CCN’s proposal funds the supplemental work of the Cowlitz Community Charter (CCC) as outlined in the 2020 Annual Agenda and Objectives.

Community partners and grant activity participants are in the process of signing up for the following work groups:

Child Care Access Report: Help determine study guidelines, report metrics and methods, conduct research, help identify immediate needs, and compile information to create an accurate report of the local child care crisis (Michael).

Family Engagement: Engage with the families served to conduct interviews, surveys and forums, collect stories and share information, and prioritize strategies to address the specific care needs of local families (Tiffany).

Outreach and Advocacy: Help make the report available to stakeholders and the public at large, develop and implement a public relations and marketing strategy, plan and carry out public events, and prioritize strategies to improve capacity and increase access to child care (Kay and Louise).

Board Member Information

Olivia’s accepted a position as a Medical Social Worker and her last day with Youth and Family Link was 10/16. She has recommended that Corie Dow-Kramer apply to replace her on the Board.

An updated draft Board Application form was presented to the board.

  • ACTION: Update relevant Board member documents for recruitment efforts (Amber).

Upcoming Events

Flyers for the Highlands Neighborhood Association holiday/winter events were shared with the Board.

Board Action Items

Staff Action Items

  • Request an invoice from Youth & Family Link and process the payment.
  • Submit a press release to the media distribution list thanking the Weyerhaeuser Giving Fund
  • Update relevant Board member documents for recruitment efforts.

Next Meeting: Tuesday, November 17, 2020, 11:30am-1pm

Board Minutes 9/15/2020

Cowlitz County Community Network Board Meeting
Cowlitz County Administration Building Annex, 2nd Floor Conference Room
Tuesday, September 15, 2020 | 11:30 – 1:00PM

MINUTES

Present: Kay Gunter, Louise Brown
Present by Phone: Michael O’Neill, Olivia Aumiller, Laurie Severson
Absent: Tiffany Ames
Quorum: Yes
Staff: Amber Rosewood

Additions to Agenda
There were no additions to the agenda.

Welcome and Introductions
Michael welcomed attendees and thanked everyone for their participation. A call-in option was provided, gathering guidelines were observed and seating allowed for social distancing.

August 18, 2020 Minutes and Updates
The Board meeting minutes were sent to members for their review prior to the meeting. Of the five Aug action items, four were completed. CCN will write and distribute a press release for the Child Care Partnership Grant once the agreement is finalized.

Motion to approve the Aug 18, 2020 Board meeting minutes as presented (Kay); second (Louise). The vote was unanimous, and the motion carried.

Monthly Financial Report
The Sep Itemized Voucher amounting to $3,010.78 was presented to the Board for review and approval. The bills presented for Sep Payment were:

Invoice 464-2020 Cowlitz County Purchasing Svc Phone, Jul 2020 $ 10.78
Invoice 2020 9T Cowlitz County Treasurer, Oct. Payroll/Processing $3,000.00

Motion to approve the voucher as presented (Kay); second (Olivia). The vote was unanimous, and the motion carried.

Expenses and account balances for the period of Aug 1, 2020 through Aug 31, 2020 were:

Payroll $ 2,335.55 Red Canoe Savings $ 10.16
Payroll Fees $ 54.66 Red Canoe Checking $ 4,543.22
$ 2,390.21 Cowlitz County Treasurer $ 62,726.49

ACTION: Update the monthly financial reporting document to include account transactions. (Amber)

Under Notice 2020-65, a payroll tax deferral is available to Network staff between Sep 1, 2020, to Dec 31, 2020. Staff requested that CCN continue collecting payroll taxes rather than deferring.

Motion to continue collecting payroll taxes for CCN staff through the allowed deferral period (Louise); second (Kay). The vote was unanimous, and the motion carried.

Grant Status Report
The Board discussed options for updating the website and adding social media platforms for CCN and directed staff to start working on the project. Staff will build a new WordPress site on another domain and then request a transfer by the Network’s IT service provider More Power Technology Group. The current CCN Facebook page is inaccessible, and staff will create a new page in addition to adding Instagram and Twitter accounts.

ACTION: Begin updating the Network website and add social media platforms that include Financial Literacy, Behavioral Health and Child Care content. (Amber)
ACTION: Research community resources and add the correct guide/links to the website and social media platforms (Amber)

Cowlitz County Health & Human Services Financial Literacy Grant $10,000
Financial Literacy Training | Jul 1, 2020 – Jun 30, 2021
Aug Request: $686.00 | Remaining Balance: $8,162.00

Financial Literacy funding is for training at-risk youth and financially vulnerable families. Training topics are geared to the audience and may include Bank on It, Setting Financial Goals, Borrowing Basics, Saving for Cars/College/Housing, etc. CCN sends Financial Literacy emails to community partners and families, including lessons for children, and information on budgeting and credit for adults.

Cowlitz County Health & Human Services Behavioral Health Grant Yr 3 $10,800
Help for At-Risk Youth with Behavioral Issues in Child Care | Jul 1, 2019 – Jun 30, 2021
Aug Request: $629.00 | Remaining Balance: $ 8,942.00

Behavioral Health funding provides technical assistance and training for childcare providers who serve children with behavioral issues and offers training and resources for family members who have children with behavioral challenges. CCN sends Behavioral Health best practice emails to community partners, child care providers and families.

Community Foundation of SW WA Behavioral Health Grant: $25,000
Help for At-Risk Youth with Behavioral Issues in Child Care | Awarded Dec 2019
Aug Expenditures: $936.00 | Remaining Balance: $13,665.35

The Behavioral Health funding provides technical assistance and training for childcare providers who serve children with behavioral issues and offers training and resources for family members who have children with behavioral challenges. The Network applied for Cycle 2 funding.

WA Department of Commerce Child Care Partnership Grant $60,000
Child Care Access Report | Apparently Successful Applicant
Aug Expenditures: N/A | Remaining Balance: N/A

CCN is an apparently successful applicant for a WA Department of Commerce Child Care Partnership grant to support local partnerships to develop action plans that stabilize and expand child care capacity for underserved areas and for historically marginalized communities. CCN’s proposal funds the supplemental work of the Cowlitz Community Charter (CCC) as outlined in the 2020 Annual Agenda and Objectives. CCN will call a meeting of the CCC for Sep 24, 2020 to review the grant objectives and gain commitments from partners. CCN has submitted a letter of support for a Round 2 Child Care Partnership Project proposal by Workforce Southwest, focused on addressing the child care crisis from the business perspective. Board members reviewed the proposed agenda for the Sep 24 meeting of the Cowlitz Community Charter and discussed meeting objectives.

 ACTION: Prepare meeting space and technology for in-person attendees attending the virtual CCC meeting on Sep 24, 2020. (Amber)

Upcoming Events
Youth and Family Link is holding virtual Community Baby Shower events and distributing Beyond the Alphabet activities to client homes.

Board Action Items

Staff Action Items

  1. Update the monthly financial reporting document to include account transactions.
  2. Begin updating the Network website and add social media to include Financial Literacy, Behavioral Health and Child Care content.
  3. Research community resources and add the correct guide/links to the website and social media platforms.
  4. Prepare meeting space and technology for in-person attendees attending the virtual CCC meeting on Sep 24, 2020.

Next Meeting: Tuesday, October 20, 2020, 11:30am-1pm

Board Minutes 8/18/2020

Cowlitz County Community Network Board Meeting
Cowlitz County Administration Building Annex | 2nd Floor Conference Room
Tuesday, August 18, 2020 | 11:30 – 1:00PM
MINUTES

Present: Michael O’Neill, Kay Gunter, Louise Brown
Present by Phone: Laurie Severson , Olivia Aumiller
Absent: Tiffany Ames
Quorum: Yes
Staff: Amber Rosewood

Additions to Agenda
There were no additions to the agenda.

Welcome and Introductions

Michael welcomed attendees and thanked everyone for their participation. A call-in option was provided, gathering guidelines were observed and seating allowed for social distancing.

July 15, 2020 Minutes and Updates
The Board meeting minutes were sent to members for their review prior to the meeting. Of the four action items listed, three were completed. CCN did not distribute a flyer during the Youth and Family Link Back-to-School event to allow for more time to create virtual and digital activities to advertise.

Motion to approve the July 15, 2020 Board meeting minutes as presented (Kay); second (Louise). The vote was unanimous, and the motion carried.
Monthly Expenditures

The August Itemized Voucher amounting to $3,011.05 was presented to the Board for review and approval. The bills presented for August Payment were:

Invoice 403-2020 Cowlitz County Purchasing Svc Phone, June 2020 $ 11.05
Invoice 2020 8T Cowlitz County Treasurer, Sep Payroll/Processing $3,000.00

Motion to approve the voucher as presented (Louise); second (Kay). The vote was unanimous, and the motion carried.

Expenses and account balances for the period of July 1, 2020 through July 31, 2020 were:

Payroll $ 2,076.04 Red Canoe Savings $ 10.16
Payroll Costs $ 57.66 Red Canoe Checking $ 3,888.54
$ 2,133.70 Cowlitz County Treasurer $ 61,106.75

ACTION: Create a document for monthly Financial Reporting to the Board. (Amber)

Grant Status Report

Cowlitz County Health & Human Services Financial Literacy Grant $10,000
Financial Literacy Training | July 1, 2020 – June 30, 2021
July Request: $1,152.00 | Remaining Balance: $8,848.00

Financial Literacy funding is for training at-risk youth and financially vulnerable families. Training topics are geared to the audience and may include Bank on It, Setting Financial Goals, Borrowing Basics, Saving for Cars/College/Housing, etc. Due to the Covid-19 pandemic, CCN is not able to continue in person training. CCN sends Financial Literacy emails to community partners and families, including lessons for children, and information on budgeting and credit for adults and has transitioned to using Sender email software. 234 contacts were originally exported to the Sender account, 44 were removed due to bounce backs and three recipients unsubscribed. Financial Literacy emails have a 10-15% open rate and recipients click on links in the emails 1-3% of the time. The Board was sent a draft roadmap for CCN grant work during Covid-19 prior to the meeting and members discussed potential digital and virtual activities for for the Financial Literacy grant.

Cowlitz County Health & Human Services Behavioral Health Grant Yr 3 $10,800
Help for At-Risk Youth with Behavioral Issues in Child Care | July 1, 2019 – June 30, 2021
July Request: $1,229.00 | Remaining Balance: $ 9,571.00

Behavioral Health funding provides technical assistance and training for childcare providers who serve children with behavioral issues and offers training and resources for family members who have children with behavioral challenges. Due to the Covid-19 pandemic, CCN is not able to continue in person training. CCN sends Behavioral Health best practice emails to community partners, child care providers and families. The emails are sent to the same distribution list as the Financial Literacy series, have a 13-23% open rate, and recipients click on links in the emails 1-2% of the time. The Board was sent a draft roadmap for CCN grant work during Covid-19 prior to the meeting and members discussed potential digital and virtual activities for the Behavioral Health grant.

Community Foundation of SW WA Behavioral Health Grant: $25,000
Help for At-Risk Youth with Behavioral Issues in Child Care | Awarded December 2019
July Expenditures: $446.00 | Remaining Balance: $14,601.35

The Behavioral Health funding provides technical assistance and training for childcare providers who serve children with behavioral issues and offers training and resources for family members who have children with behavioral challenges. Due to the Covid-19 pandemic, CCN is not able to continue in person book clubs, groups, or trainings. Board members met on June 22nd to create a roadmap forward. The CCN Coordinator met with the CFSWWA Program Officer on August 18th for a program update and CCN was encouraged to apply for Cycle 2 funding.

ACTION: Apply for Cycle 2 funding by August 31st. (Amber)

WA Department of Commerce Child Care Partnership Grant
Child Care Access Report | Apparently Successful Applicant $60,000
July Expenditures: N/A | Remaining Balance: N/A

CCN is an apparently successful applicant for a WA Department of Commerce Child Care Partnership grant to support local partnerships to develop action plans that stabilize and expand child care capacity for underserved areas and for historically marginalized communities. CCN’s
proposal funds the supplemental work of the Cowlitz Community Charter (CCC) as outlined in the 2020 Annual Agenda and Objectives. CCN will call a meeting of the CCC for September 24th to review the grant objectives and gain commitments from partners. CCN also has an opportunity to support a Round 2 Child Care Partnership Project proposal by Workforce Southwest (WSW) focused on addressing the child care crisis from the business perspective.

ACTION: Reserve conference room and send invitation for CCC meeting to partners. (Amber)

ACTION: Support WSW grant application and facilitate CCN participation. (Michael)

ACTION: Prepare and send a press release to The Daily News. (Amber)

Upcoming Events

Youth and Family Link is holding Back-to-School and Community Baby Shower events.

Board Action Items

  1. Support WSW grant application and facilitate CCN participation.
    Staff Action Items
  2. Create a document for monthly Financial Reporting to the Board.
  3. Apply for CFSWWA Cycle 2 funding by August 31st.
  4. Reserve conference room and send invitation for CCC meeting to partners.
  5. Prepare and send a press release to The Daily News
    Next Meeting: Tuesday, September 15, 2020, 11:30am-1pm

Board Minutes 7/15/2020

Cowlitz County Community Network Board Meeting

Cowlitz County Administration Building Annex 2nd Floor Conference Room

July 15, 2020, 11:30 – 1:00PM

MINUTES

Present: Michael O’Neill, Kay Gunter, Louise Brown, Tiffany Ames

Present by Phone: Olivia Aumiller

Excused: Laurie Severson            

Unexcused: None           

Quorum: Yes

Staff: Amber Rosewood

Additions to Agenda

There were no additions to the agenda.

Welcome and Introductions

Michael welcomed those present, thanked everyone for their participation and introduced the new coordinator. Gathering guidelines were observed and seating allowed for social distancing. 

June 17, 2020 Minutes and Updates

The Board meeting minutes were sent to members for their review prior to the meeting. Of the four action items listed, three were completed. The item to invite the Community Foundation Program Officer to the Board meeting on July 15th was postponed allowing for the transition of the coordinator and additional board discussion.

Motion to approve the June 17, 2020 Board meeting minutes as presented (Tiffany); second (Kay). The vote was unanimous, and the motion carried.

Approval of Expenditures

The Itemized Voucher amounting to $3,019.36 was presented to the Board for review and approval. The bills presented were:

Invoice 343-2020              

Cowlitz County Purchasing Svc Phone, May 2020                     $19.36

Invoice 2020 7T                

Cowlitz County Treasurer, Aug Payroll/Processing             $3,000.00

Payroll for the period June 1, 2020 through June 30, 2020 was $3008.75, which includes the cost of the payroll and associated employer costs. Payroll processing charges were $54.66. As of June 30, 2020, the balance in the checking account used for payroll and payroll processing was $3,073.82. All other Network funds are held with the Cowlitz County Treasurer’s Office.

Motion to approve the voucher as presented (Louise); second (Tiffany). The vote was unanimous, and the motion carried. 

Grant Status Report

Cowlitz County Health & Human Services Financial Literacy        

Grant: $10,000

Financial Literacy Training                                                                            

July 1, 2020 – June 30, 2021        

Amount expended through June 30, 2020: $9,060                             

Amount reimbursed: $9,925

The Financial Literacy funding is for training at-risk youth and families who are financially vulnerable. The training topics are geared to the audience and may include Bank on It, Setting Financial Goals, Borrowing Basics, Saving for Cars/College/Housing and more depending on the participants. Due to Covid-19 health and safety guidelines, and the cancellation of school, the Network is not able to continue in person training.  The Network sends Financial Literacy emails to community partners and families, including lessons for children, and information on budgeting and credit for adults. The emails have received excellent response and will continue after the Covid-19 pandemic. The Board will allocate time at the next meeting to discuss additional engagement opportunities.

  • ACTION: Prepare a draft roadmap for FL grant during the Covid-19 pandemic for Board discussion. (Amber)

Cowlitz County Health & Human Services Behavioral Health      

Grant: $22,900

Help for At-Risk Youth with Behavioral Issues in Child Care           

July 1, 2019 – June 30, 2021

Amount expended through June 30, 2020: $11,129                           

Amount reimbursed: $9,736

The Behavioral Health funding provides technical assistance and training for childcare providers who serve children with behavioral issues and offers training and resources for family members who have children with behavioral challenges. Due to Covid-19 health and safety guidelines, the Network is not able to continue in person training. The Network sends Behavioral Health best practice emails to community partners, child care providers and families. The emails have received excellent response and will continue after the Covid-19 pandemic. The Board will allocate time at the next meeting to discuss additional engagement opportunities.

  • ACTION: Prepare a draft roadmap for BH grant during the Covid-19 pandemic for Board discussion. (Amber)

Community Foundation of SW WA Behavioral Health Grant       

Grant: $25,000

Help for At-Risk Youth with Behavioral Issues in Child Care           

Awarded December 2019

The Behavioral Health funding provides technical assistance and training for childcare providers who serve children with behavioral issues and offers training and resources for family members who have children with behavioral challenges. Work on this grant started, but due to Covid-19 health and safety guidelines, the Network is not able to continue in person book clubs, groups or trainings. The Network sends Behavioral Health best practice emails to community partners, child care providers and families. The emails have received excellent response and will continue after the Covid-19 pandemic. Board members met on June 22nd to create a roadmap forward. The Community Foundation Program Officer has expressed interest in keeping in touch with the Network and the work on the grant.

  • ACTION: Invite the Community Foundation Program Officer to a Network Board meeting. (Amber)

WA Department of Commerce Child Care Partnership Grant

Child Care Access Report                                                                             

Award Announcements Pending

The WA Dept. of Commerce is soliciting two rounds of applications to support local partnerships to develop action plans that stabilize and expand child care capacity for underserved areas and for historically marginalized communities. Grants will be awarded up to $100,000 and applications for round one awards were due on June 13, 2020. The Network submitted a proposal requesting funds to supplement the work of the Cowlitz Community Charter as outlined in the 2020 Annual Agenda and Objectives. The proposal included letters of support from the Longview School District, Youth and Family Link and the Children’s Discovery Museum. Award announcements are expected on July 24, 2020. Updated Award Announcement date is August 3, 2020.

  • ACTION: Send completed grant application to the Board. (Amber)  

Upcoming Events

Olivia said Youth and Family Link will be hosting a back to school backpack distribution on August 7, 2020 and invited the Network to provide a flyer for distribution.

  • Prepare a flyer with information regarding the Network and how to sign up for Financial Literacy emails. (Amber)

Board Action Items

There were no Board Actions Items assigned.

Staff Action Items

  1. Prepare a draft roadmap for FL and BH grants during the Covid-19 pandemic for Board discussion.
  2. Invite the Community Foundation Program Officer to a Network Board meeting.
  3. Send completed Child Care Partnership grant application to the Board.
  4. Prepare a flyer with information regarding the Network and how to sign up for FL emails.

Next Meeting: TBD pending Board member survey

Board Minutes 6/17/2020

Cowlitz County Community Network Board Meeting

Cowlitz County Administration Building Annex 2nd Floor Conference Room

June 17, 2020, 11:30 – 1:10PM

Present: Board members Michael O’Neill, Kay Gunter, Louise Brown, Tiffany Ames, Olivia Aumiller, Jill Groves for Laurie Severson and Sharon Weinhold, Coordinator.

Excused: None

Unexcused: None

Quorum: Yes

Additions to Agenda: Retirement of Network Coordinator

Welcome and Introductions: Michael welcomed those present and those on the phone and thanked them for their participation. Seating allowed for social distancing.

March 18, 2020 Minutes and April 15 and May 20, 2020 Updates: The Board meeting minutes and April and May updates were sent to the Board members for their review prior to the Board meeting. Of the six action items listed in the March minutes, five were completed. One action item, the item to provide an outline of the report to spread community awareness of the current support needed for children and families, and the effects that ripple outward across the system due to gaps in services was not completed. A special meeting will be held on June 22 to develop this outline.

Motion to approve the March 18, 2020 Network Board meeting minutes and April 15 and May 20, 2020 updates as presented: Jill; second: Kay. The vote was unanimous and the motion carried.

Grant Status Report:

Current Grants Status as of May 31, 2020:

-Financial Literacy Training ($10,000). This funding for Financial Literacy Training is available for one year through June 30, 2020 and will be used to train at-risk youth and families who live in poverty or have very low incomes, are homeless or at risk of homelessness, or are financially vulnerable. Amount expended through May 31, 2020, $9,061; amount reimbursed, $7,542.

-Behavioral Health Grant Help for At-Risk Youth with Behavioral Issues in Child Care ($22,900). This funding for Behavioral Health training is available for two years through June 30, 2021. The funding will be used to help children with behavioral challenges in child care by providing training for childcare providers and family members who work with and/or have children with behavioral challenges. Amount expended through May 31, 2020, $9,735; amount reimbursed, $8,954.

-Community Foundation for SW Washington ($25,000). The Network received $25,000 from the CFSWWA in late December 2019. The funding is available through December 31, 2020. This funding will be used to support and help the growing number of children with behavior challenges, including those with extreme behavior and mental health challenges, and enhance the work of the Community Charter members in gaining more resources in our community for these children and their families. Amount expended through May 31, 2020, $1,620.

-Financial Literacy Training ($10,000). The Network received a follow-on grant for Financial Literacy Training which will be available for one year from July 1, 2020 through June 30, 2021. The funding is for the same purpose as the previous Financial Literacy Training grant. Reporting against this new grant will begin in July 2020.

Approval of Expenditures:

The Itemized Voucher amounting to $4,483.76 was presented to the Network Board for review and approval. The bills presented were:

Invoice 2020 1 ELE    Cowlitz County Elections Copies                                     $5.28

Invoice 288-2020        Cowlitz County Purchasing Svc Phone, April 2020       $19.21

Invoice 2020 6T          Cowlitz County Treasurer, July Payroll/Processing   $3,000.00

Invoice L137213         State Auditors Office, Assessment Audit 2019             $226.20

Invoice 2020 2                        Sharon Weinhold, Supplies/Mileage                           $1,765.34

Invoice 2020 2 for $1,765.34 includes amounts to be paid for Cowlitz Community Network 2-year domain renewal, $75.71; annual DNS and Website Hosting, $104.05; Ofc365 Yearly Subscription, $162.15; fixing undeliverable email issue, $526.99 and annual Professional/General Liability Insurance, $895.00.

Payroll for the period May 1, 2020 through May 31, 2020 was $2,507.56, which includes the cost of the payroll and associated employer costs. Payroll processing charges were $54.66. As of May 31, 2020, the balance in the checking account used for payroll and payroll processing was $3,126.83. All other Network funds are held with the Cowlitz County Treasurer’s Office.

Motion to approve the voucher as presented: Kay; second: Tiffany. The vote was unanimous and the motion carried.

-State Department of Commerce Childcare Partnership Grants. Michael brought to the Board’s attention a Department of Commerce grant opportunity that is soliciting applications to support local partnerships to develop action plans that stabilize and expand childcare capacity for underserved areas and for historically marginalized communities and families. Grants will be awarded up to $100,000. Applications are due on July 10, 2020. Michael suggested that the Network Board review this opportunity and discuss the grant opportunity further.

ACTION: Provide the State Department of Commerce Grant information mentioned at the Board meeting to the Board. (Michael)

ACTION: Review the State Department of Commerce Grant opportunity and begin to prepare an application if appropriate. (Network Board and Coordinator)

Audit Results: The Office of the Washington State Auditor completed the Cowlitz Community Network Assessment Audit for the period January 1, 2019 through December 31, 2019. The report, published on May 21, 2020 stated that “based on the procedures performed, nothing came to our attention in the areas we reviewed that caused us to believe the Network was not in substantial compliance with applicable state laws, regulations, and its own policies, or had significant weaknesses in controls over the safeguarding of public resources.

Financial Literacy Training:

-Grant Details. The Financial Literacy Grant funding is for training at-risk youth and families who are financially vulnerable. The training topics are geared to the audience and may include Bank on It, Setting Financial Goals, Borrowing Basics, Saving for Cars/College/Housing and more depending on the participants.

-Due to the Covid-19 pandemic and cancellation of school, the Network was not able to continue in person training. The Network began to email weekly Financial Literacy information that includes lessons for children and information primarily on budgeting and credit for adults. To date, 14 Financial Literacy weekly emails have been sent to over 300 parents. The emails have received an excellent response and are planned to continue even after Covid-19 restrictions are removed.

-The Network prepared and sent an email in May to all elementary school teachers in the Longview and Kelso School Districts. The email invites the teachers to receive the Financial Literacy emails for use in their classrooms or request in person training. Several teachers have responded and are interested in sharing Financial Literacy information with their students. Network Board members suggested that if Covid-19 precautions and social distancing continue into the new school year, training could be offered by Zoom or some other virtual technique. Several Board members said they had experience with virtual training and would be happy to help.

Behavioral Health Grant:

-Grant Details. The Behavioral Health Grant funding provides technical assistance and training for childcare providers who serve children with behavioral issues and offers training and resources for family members who have children with behavioral challenges.

-Prepared and sent weekly (rather than bi-weekly) behavioral health best practice emails as recommended at the March 18 Board meeting.

-Surveyed Cowlitz County Child Care Center and Home Care providers to determine the impacts of the Covid-19 pandemic on their providing childcare and offered support. The survey showed:

     -For Child Care Center providers, all saw a drop in attendance in March. Most stayed open except for Head Start, 3 Rivers Christian, Kalama Early Learning Center, and the YMCA. Head Start continued to serve those children in urgent need, 3 Rivers Christian was closed for 5 weeks and re-opened May 11, and the Kalama Early Learning Center and YMCA are still closed. Most received State funding and participated in the Paycheck Protection Program. Those that are open began to see attendance improve in May but must limit class size in accordance Covid-19 policy. Attendance ranges from 40-70% of full capacity. Several providers expressed appreciation for the interesting and relevant best practice emails.

     -For Home Care providers, all stayed open. Several who serve primarily essential workers continued to have all slots filled. Those who did not serve mostly essential workers started to see attendance begin to pick up in May. Some had siblings who were not in school taking a slot resulting in the same number of children attending but fewer families participating. Many expressed appreciation for their Child Care Aware Coaches who helped with supplies. Several Home Care providers had questions about the quarantine and mask requirements. It was suggested those providers call the Health Department for official answers.

Covid-19 Grant. The Network applied for a Covid-19 Grant to be funded by WA DOH. DOH feedback was there were over 600 applications and the Network was not selected to receive funding.

Community Foundation for SW Washington Grant.

-Work on this grant started but paused with the advent of Covid-19 restrictions and uncertainties regarding meetings. With Cowlitz County being approved to move more toward “normal”, it is time to re-energize the work. Board members expressed a willingness to begin discussions before the July Board meeting to create a roadmap forward. It was suggested that initial discussions begin online or on June 22.

-The Community Foundation Program Officer has expressed interest in keeping in touch with the Network and the work on the grant. The July Network Board meeting would be an excellent opportunity to present the roadmap to the Program Officer.

ACTION: Invite the Community Foundation Program Officer to the Network Board meeting on July 15. (Network Coordinator)

Retirement of Network Coordinator and Position Description: The Network Coordinator will retire from the Network on June 30, 2020. A potential candidate to fill the position has been identified and some information about the candidate’s work history was presented. A position description has been prepared that lists job responsibilities and desired qualifications. Board members requested an opportunity to interview the candidate and ask questions about their background, interest and qualifications. The interview date tentatively selected is June 22. Michael will touch base with the candidate to check availability. Board members were invited to submit interview questions.

ACTION: If the candidate for Network Coordinator is available, schedule the interview and reserve the meeting room for June 22.

Upcoming Events: Olivia said Youth and Family Link is planning a virtual baby shower to receive donations of baby items for distribution to those in need. Date TBD.

ACTION SUMMARY:

ACTION: Provide the State Department of Commerce Grant information mentioned at the Board meeting to the Board. (Michael)

ACTION: Review the State Department of Commerce Grant opportunity and begin to prepare an application if appropriate. (Network Board and Coordinator)

ACTION: Invite the Community Foundation Program Officer to the Network Board meeting on July 15. (Network Coordinator)

ACTION: If the potential candidate for Network Coordinator is available, schedule the interview and reserve the meeting room for June 22. (Sharon)

Next Meeting: July 15, 2020

Board Notes 5/20/2020

Cowlitz Community Network

Status Report, May 20, 2020

The Network Board meeting for May 20, 2020 was not held due to COVID-19 and the “stay at home” requirement. This is a brief report of the actions that have occurred since the April 15 Status Report.

Status of Actions. One action still remains from the March 18 Board meeting. The action and status follows:  Action: Provide an outline of the report to spread community awareness of the current support needs for children and families, and the effects that ripple outward across the system due to gaps in services. (Michael)  Response: Michael has not provided the outline yet. [This is for the CFSSW grant.]

Grant Status Report.

Cowlitz Community Network Funds Report, 5/20/2020
    
Bank Account        $2,6884/30/2020
Treasurer      $68,6854/30/2020
ReimbursableReimbursableReceived
MoneySmartBehaviorHlthCFSSW
Funding/Authority$10,000$22,900$25,000
Received$6,821$8,341$25,000
Spent$7,524$8,954$1,620
Remaining$2,476$13,946$23,380
End Date6/30/20206/30/202112/31/2020
BH: Year 1, $12,100; Year 2, $10,800 

Expenditures. Expenditures were for March 2020 phone bill ($12.38) and payroll ($3,000.00). Network domain, hosting and Microsoft 365 renewals for the Network’s website are due in June. Estimated cost for all about $250. The Network’s liability insurance expires in early July; estimated cost $1000.

Audit of 2019 Financial Statements. We received notice on April 29 that the Office of the Washington State Auditor began their annual audit of the Network’s 2019 Financial Statements. The audit is expected to be completed within the next couple of weeks. The estimated cost is about $500.

Financial Literacy.

-Participated in a virtual meeting with County Commissioners on May 6 to share information about the Financial Literacy Grant which expires on June 30, 2020, discuss outcomes and request support for continued funding. The meeting was successful and the Commissioners agreed to fund the Network for Financial Literacy training in the amount of $10,000 for the period July 1, 2020 through June 30, 2021. A contract has been prepared and is going through the signature process.

-Prepared and sent three Financial Literacy emails to our contact lists. Two of the emails were trainings for older youth and included a lesson, activity and quiz. The third email was to parents about teaching teens about money. Response has been positive. ESD 112 has contacted us and asked if they could be added to the email list so they can share the emails with their providers. Compiled a list of elementary and middle school teachers in Longview and Kelso and will reach out directly to them to share the emails and offer Financial Literacy training for their classes during the next school year.

Behavioral Health.

-Sent four Behavioral Health best practice emails to the people on the BH email list. The emails, all relating to the current environment, include: Five Tips for Successful Home Learning, 75 Ways for Kids to Connect and Contribute, How to be a Safekeeper: Emotional Safety for Adults, and Coronavirus: How to Avoid Cabin Fever When Working from Home.

-Plan to reach out to Longview and Kelso school teachers to share the Behavioral Health emails.

Grant Opportunity. Prepared and submitted a grant application on April 23 to Washington State Department of Health for Community Outreach Funding Opportunity for those impacted by COVID-19. Would have thought we would have heard by now if the application resulted in funding as the grant funds are available only through July 31, 2020. Website says to expect to hear results by May 23.

Sharon Weinhold

Cowlitz Community Network

360-442-7089

Board Notes: 4/25/2020

Cowlitz Community Network

Board Meeting

County Administration Building Annex 2nd Floor Conference Room

April 15, 2020

A Cowlitz Community Network Board meeting was not held in April due to the “stay at home” requirement related to Covid-19. The next Network Board meeting is scheduled for May 20, 2020, 11:30am.

Board Minutes 3/18/2020

Cowlitz County Community Network

Board Meeting

Cowlitz County Administration Building Annex 2nd Floor Conference Room

March 18, 2020, 11:30 – 12:50PM

Present: Board members Michael O’Neill, Kay Gunter, Louise Brown and Sharon Weinhold, Coordinator.

Excused: Tiffany Ames, Olivia Aumiller, Laurie Severson

Unexcused: None

Quorum: Yes

Welcome and Introductions: Michael welcomed those present and thanked them for their participation. Seating allowed for social distancing.

Board Membership: Pastor Megan Filer and Zaheen Khan submitted letters announcing their resignation from the Board.

-Pastor Filer, pastor at Bethany Lutheran Church, attended several Board meetings in 2017 before becoming a Network Board member in January 2018. At the time, she was new to the community, saw the significant needs of children and families in this area and was interested in finding ways to fill them. In her resignation letter, she stated that “I have been so thankful for my experience these last 2 1/2 years serving with everyone, and would like to still stay involved as a Community Charter member.” Pastor Filer added a useful faith community perspective to the Network’s planning and work and her time on the Board is greatly appreciated.

-Zaheen, Financial Education Coordinator at Fibre Federal Credit Union, became a Network Board member in July 2019. He also was new to the area and expressed interest in contributing to the community by providing financial literacy training for young people and adults. While his tenure on the Board was short, we did partner together on several financial literacy trainings and will continue to do so in the future. He cited time constraints as the reason for leaving the Board.    

February 19, 2020 Minutes: The Board meeting minutes were sent to the Board members for their review prior to the Board meeting. Of the six action items listed, five were completed. One action item, the item to transfer $2,270 to Youth and Family Link for the next Parent Support Group 10-week cycle to begin in May or later, depending on the status of the Covid-19 pandemic, has not taken place.

Motion to approve the February 19, Network Board meeting minutes as presented:

Kay; second: Louise. The vote was unanimous and the motion carried.

Grant Status Report:

Current Grants Status:

-Financial Literacy Training ($10,000). This funding for Financial Literacy Training is available for one year through June 30, 2020, and will be used to train at-risk youth and families who live in poverty or have very low incomes, are homeless or at risk of homelessness, or are financially vulnerable. Amount expended through February 29, 2020, $5,910; amount reimbursed, $5,144.

-Behavioral Health Grant Help for At-Risk Youth with Behavioral Issues in Child Care ($22,900). This funding for Behavioral Health training is available for two years through June 30, 2021. The funding will be used to help children with behavioral challenges in child care by providing training for childcare providers and family members who work with and/or have children with behavioral challenges. Amount expended through February 29, 2020, $7,233; amount reimbursed, $6,400.

Community Foundation for SW Washington ($25,000). The Network received $25,000 from the CFSWWA in late December 2019. The funding is available through December 31, 2020. This funding will be used to support and help the growing number of children with behavior challenges, including those with extreme behavior and mental health challenges, and enhance the work of the Community Charter members in gaining more resources in our community for these children and their families. Amount expended through February 29, 2020, $1,332.

-The Network received $1,000 from the Longview Junior Service League in March 2020. The funds will be used to provide training for childcare providers and parents who work with children with behavior challenges.

Approval of Expenditures:

The Itemized Voucher amounting to $3013.98 was presented to the Network Board for review and approval. The bills presented were:

Invoice 109-2019          Cowlitz County Purchasing Svc, Phone, January 2020               $     13.98

Invoice 2020 3T           Cowlitz County Treasurer, January Payroll/Processing             $3,000.00

Payroll for the period February 1, 2020 through February 29, 2020 was $2,507.56, which includes the cost of the payroll and associated employer costs. Payroll processing charges were $54.66. As of February 29, 2020, the balance in the checking account used for payroll and payroll processing was $1,811. All other Network funds are held with the Cowlitz County Treasurer’s Office.

Motion to approve the voucher as presented: Louise; second: Kay. The vote was unanimous and the motion carried.

Financial Literacy Training:

-Grant Details. The Financial Literacy Grant funding is for training at-risk youth and families who are financially vulnerable. The training topics are geared to the audience and may include Bank on It, Setting Financial Goals, Borrowing Basics, Saving for Cars/College/Housing and more depending on the participants.

-The Network completed a four part series of Financial Literacy trainings for after school program participants at Barnes Elementary School on February 26. The trainings were on January 22, February 5, February 12 and February 26. Feedback from the participants, the Barnes Site Coordinator and the After School Program Director has been excellent. A similar series of Financial Literacy trainings for after school program participants at Catlin Elementary School was conducted on March 4 and 11. There is an opportunity for similar trainings at Wallace Elementary Schools.

-The Network presented two sessions of Financial Literacy training for Columbia Wellness clients on February 26. Ten people participated in the morning Budgeting session; eleven people participated in the evening Credit session. All participants received handouts for both topics. Feedback was excellent. There were questions/comments and all said they learned something new that they could use.

-Participated in the Capital Asset Building Coalition meeting on March 10.

-Due to actions taken in relation to the Covid-19 pandemic, the following activities the Network hosts or participates in have been postponed: Catlin Elementary School trainings on March 18 and 25; Wallace Elementary School after school program training series in April; Financial Reality Fairs for high school students on March 26 and 31, and April 2; Money Smart Week Activity at the Children’s Community Museum in April; and two trainings for Columbia Wellness Clients on April 22. These activities will be rescheduled when appropriate.

ACTION: Reschedule Financial Literacy training activities postponed due to the Covid-19 pandemic when appropriate and continue to explore other opportunities for Financial Literacy training. (Sharon)

-To continue Financial Literacy work during the pandemic, the Network will:

  • email budgeting and credit information to organizations with clients who could benefit from them, and
  • invite people who receive behavior health best practices to request budgeting and credit information if they are interested.

ACTION: Email budgeting and credit information to organizations with clients who could benefit from them; invite people who receive behavior health best practices to request budgeting and credit information if they are interested. (Sharon)

Behavioral Health Grant:

-Grant Details. The Behavioral Health Grant funding provides technical assistance and training for child care providers who serve children with behavioral issues, and offers training and resources for family members who have children with behavioral challenges.

-Presented Conscious Discipline training for Kalama School District parents and guardians on March 3.

-Met with the Family Promise staff on February 24 and March 4 to discuss trauma informed care and Conscious Discipline training for staff and clients.

-Met with the manager of Lilac Place in Woodland on March 11 to discuss Conscious Discipline training in Woodland in June.

-Prepared and sent three behavioral health best practice emails on February 24, March 10 and 17.

-Due to actions taken in relation to the Covid-19 pandemic, the following activities the Network hosts or participates in have been postponed: Conscious Discipline training for Foster Parents on March 16; training for Kalama School District staff on April 14; and training for Family Promise staff and parents in April. Also postponed are events the Network is a partner or participates in: Together We Can on March 26 and the Celebration of Children Week activities event scheduled for April. These activities will be rescheduled when appropriate.

ACTION: Reschedule Behavioral Health activities postponed due to the Covid-19 pandemic when appropriate and continue to explore opportunities for Conscious Discipline/NEAR training. (Sharon)

-To continue Behavioral Health work during the pandemic, the Network will:

  • increase the number of behavioral health best practice emails to once a week, and
  • invite those who receive behavioral health best practice emails to share them with a friend or others who could benefit.

ACTION: Increase the number of behavioral health best practice emails to once a week; invite those who receive behavioral health best practice emails to share them with a friend or others who could benefit. (Sharon)

Community Charter Activities.

-Twenty community organizations that work closely with children and families have “signed” the Cowlitz Community Charter 2020 Annual Agenda and Objectives.

-After discussion, it was determined that the Network would proceed with organizing and information gathering for a report to spread community awareness of the current support needs for children and families, and the effects that ripple outward across the system due to gaps in services. Michael volunteered to provide an outline of the report so information gathering can begin.

ACTION: Provide an outline of the report to spread community awareness of the current support needs for children and families, and the effects that ripple outward across the system due to gaps in services. (Michael)

Network Coordinator Job Description: It was discussed and agreed that Sharon and Louise would work together to prepare a Network Coordinator Job Description using the previously provided list of job duties performed by the Coordinator.

ACTION: Prepare a Network Coordinator Job Description. (Sharon and Louise)

Upcoming Events: Meetings and activities throughout the community have been postponed or cancelled due to the Covid-19 virus.

ACTION SUMMARY:

ACTION: Reschedule Financial Literacy training activities postponed due to the Covid-19 pandemic when appropriate and continue to explore other opportunities for Financial Literacy training. (Sharon)

ACTION: Email budgeting and credit information to organizations with clients who could benefit from them; invite people who receive behavior health best practices to request budgeting and credit information if they are interested. (Sharon)

ACTION: Reschedule Behavioral Health activities postponed due to the Covid-19 pandemic when appropriate and continue to explore opportunities for Conscious Discipline/NEAR training. (Sharon)

ACTION: Increase the number of behavioral health best practice emails to once a week; invite those who receive behavioral health best practice emails to share them with a friend or others who could benefit. (Sharon)

ACTION: Provide an outline of the report to spread community awareness of the current support needs for children and families, and the effects that ripple outward across the system due to gaps in services. (Michael)

ACTION: Prepare a Network Coordinator Job Description. (Sharon and Louise)

Next Meeting: April 15, 2020

Board Minutes 2/19/2020

Cowlitz County Community Network

Board Meeting

Cowlitz County Administration Building Annex 2nd Floor Conference Room

February 19, 2020, 11:30 – 1:05PM

Present: Board members Michael O’Neill, Kay Gunter, Tiffany Ames, Corie Dow-Kramer for Olivia Aumiller, Louise Brown and Sharon Weinhold, Coordinator. Guests were Amanda Davis and Gayle Reid, Cowlitz County Health and Human Services; and Garrett Harrison, Youth and Family Link; and Laurie Severson and Jill Groves, Head Start.

Excused: Pastor Megan Filer and Zaheen Khan

Unexcused:

Quorum: Yes

Welcome and Introductions: Michael welcomed everyone. Since there were new people at the table, he asked that introductions be made around the room.

Board Membership: Laurie Severson submitted an application to become a member of the Network Board. She is the Education Manager for Head Start/ECEAP/EHS and has worked with the Network over the past 2 years on providing Conscious Discipline training for childcare providers, parents and others. In her application she said she would love to be a part of this board because she is passionate about the needs of this community and its children and families. She said Jill will be her alternate and one of them should be available to attend all board meetings.

Motion to approve Laurie Severson’s application to become a member of the Network Board: Tiffany; second: Louise. The vote was unanimous and the motion carried.

January 15, 2020 Minutes: The Board meeting minutes were sent to the Board members for their review prior to the Board meeting. Of the twelve action items listed, eleven were completed. One action item, the item to transfer $1,270 to Youth and Family Link for the next Parent Support Group 10-week cycle to begin the first week in February, will be revisited later in the meeting.

Motion to approve the January 15, Network Board meeting minutes as presented:

Kay; second: Tiffany. The vote was unanimous and the motion carried.

Grant Status Report:

Current Grants Status:

-Financial Literacy Training ($10,000). This funding for Financial Literacy Training is available for one year through June 30, 2020, and will be used to train at-risk youth and families who live in poverty or have very low incomes, are homeless or at risk of homelessness, or are financially vulnerable. Amount expended through January 31, 2020, $5,144; amount reimbursed, $4,467.

-Behavioral Health Grant Help for At-Risk Youth with Behavioral Issues in Child Care ($22,900). This funding for Behavioral Health training is available for two years through June 30, 2021. The funding will be used to help children with behavioral challenges in child care by providing training for childcare providers and family members who work with and/or have children with behavioral challenges. Amount expended through January 31, 2020, $6,401; amount reimbursed, $5,552.

Approval of Expenditures:

The Itemized Voucher amounting to $3317.30 was presented to the Network Board for review and approval. The bills presented were:

Invoice 769-2019         Cowlitz County Purchasing Svc, Phone, December 2019 $     17.00

Invoice 2020 2T           Cowlitz County Treasurer, January Payroll/Processing             $3,000.00

Invoice L134703           State Auditor’s Office                                                             $   300.30       

Payroll for the period January 1, 2020 through January 31, 2020 was $2,507.56, which includes the cost of the payroll and associated employer costs. Payroll processing charges were $54.66. As of January 31, 2020, the balance in the checking account used for payroll and payroll processing was $1,373. All other Network funds are held with the Cowlitz County Treasurer’s Office.

Motion to approve the voucher as presented: Kay; second: Tiffany. The vote was unanimous and the motion carried.

Financial Literacy Training:

-Grant Details. The Financial Literacy Grant funding is for training at-risk youth and families who are financially vulnerable. The training topics are geared to the audience and may include Bank on It, Setting Financial Goals, Borrowing Basics, Saving for Cars/College/Housing and more depending on the participants.

-The Network presented three Financial Literacy trainings to after school program participants at Barnes Elementary School. The trainings were on January 22, February 5 and February 12. The last training will be on February 26. Feedback from the participants, the Barnes Site Coordinator and the After School Program Director has been excellent. There is an opportunity for additional similar trainings at Caitlin and Wallace Elementary Schools beginning in March.

-The Network participated with Fibre Federal Credit Union to present Financial Literacy training for eleven GED students at Goodwill on February 7. The students were very engaged and indicated they learned something useful from the training.

ACTION: Continue to explore opportunities for Financial Literacy training. (Sharon)

Behavioral Health Grant:

-Grant Details. The Behavioral Health Grant funding provides technical assistance and training for child care providers who serve children with behavioral issues, and offers training and resources for family members who have children with behavioral challenges.

-Conscious Discipline training was presented to Head Start parents and guardians on February 13. Eleven parents/guardians participated. Feedback was excellent.

-The Network gave a Conscious Discipline presentation to Ministerial Association members on February 18. There was good discussion and interest.

-The Network is will meet with the Kalama School District personnel today to discuss providing Conscious Discipline training for parents/guardians and staff.

-The second Parent Support Group hosted by Youth and Family Link began the first week in February. This support group has been funded by another group and Network funding will be used for the third Parent Support Group. The first meeting of the Second Support Group was dedicated to completing an evidence based assessment to measure parenting stress before and after the support group series. Nine families participated in the first meeting. After learning from the first Parent Support Group series, several changes have been made for the second. One change is the care of the children of parents participating in the Support Group. For the first series, the children of support group members participated in open gym. The staff present for open gym provided oversight of these children. During the first group, it was determined that these children needed added support and participation in open gym was not ideal. Added staffing supervision of these children will cost $1,000. This staff also would provide structured learning, e.g., soothing, calming techniques. Board members had agreed to provide $1,270 to support the now third 10-week cycle and were asked to increase that amount to $2,270. The Network will receive feedback on the evidence based assessment results (both pre- and post-test). In addition, Youth and Family Link agreed to host 2-3 resource fairs open to the community where information about ways to work with children with behavior and mental health challenges will be shared.

Motion to increase the amount of funds to support the third 10-week cycle of the Parent Support Group to include payment for oversight of children to $2,270: Tiffany; second: Louise. The vote was unanimous and the motion carried.

ACTION: Transfer funding ($2,270) to Youth and Family Link for the third Parent Support Group 10-week cycle to begin in April. (Sharon)

ACTION: Invite our CFSWWA program officer to a Network Board meeting so we can share information about the work we are doing for the grant. (Sharon)

ACTION: Continue to explore opportunities for Conscious Discipline/NEAR training. (Sharon)

Community Charter Meeting, January 31: The January 31 Community Charter meeting was successful with 18 participants. The meeting objectives were to:

-Review and adopt the Cowlitz Community Charter 2020 Annual Agenda and Objectives;

-Discuss how Charter members see themselves as participating;

-Gather Charter member input on the scope and types of information that will be used for a Community Charter Report.

There was considerable discussion and Charter members unanimously adopted the Cowlitz Community Charter 2020 Annual Agenda and Objectives. They thought that having member organizations “sign” the Agenda would make it more powerful. Fourteen member organizations have signed so far and work will continue to invite more organizations to “sign.”

Milestones were reviewed and agreed upon, with the next milestone in March.

ACTION: Continue to contact Community Charter organization members and invite them to “sign” the Cowlitz Community Charter 2020 Annual Agenda and Objectives. (Sharon)

Network Board Structure Review: As a result of the 2018 annual audit by the State Auditor’s Office Board members reviewed the Network Board structure to see if there was one that was a better fit for the Network. The auditor pointed out that RCW requires the Network in its current structure to have 23 board members. Board members looked at the pros and cons of the current structure, as a Special Purpose District and those of a nonprofit 501c3. Differences mentioned were potential funding opportunities, fiscal agent support, and time and cost of preparation of initial paperwork they may require legal support. Board members suggested that we continue with the current Board structure and push to increase board membership.

Performance Review/Employee Contract:

Also, as a result of the 2018 annual audit by the State Auditor’s Office Network Board members were given a list of the job duties performed by the Network Coordinator for review. While these duties are known and often directed by the Board, they are not documented. After some discussion, Michael asked that the list be emailed to him and he will develop job description.

ACTION: Email the list of job duties to Michael so he can develop a job description. (Sharon)

Upcoming Events:

-FYSPR meetings, third Tuesday of every month, 4:30–6pm, Youth and Family Link.

-Meeting to introduce the 2020 Highlands Time Bank, February 24, 7-7:30pm.

-Life Works is hosting a “Together We Can” event on March 26 at Lower Columbia College. The keynote speaker will be Russell Layman, an activist and poet. The Network will host a table at the event.

-Day of the Young Child, April, The Network will host a table at the event.

ACTION SUMMARY:

ACTION: Continue to explore opportunities for Financial Literacy training. (Sharon)

ACTION: Transfer funding ($2,270) to Youth and Family Link for the third Parent Support Group 10-week cycle to begin in April. (Sharon)

ACTION: Invite our CFSWWA program officer to a Network Board meeting so we can share information about the work we are doing for the grant. (Sharon)

ACTION: Continue to explore opportunities for Conscious Discipline/NEAR training. (Sharon)

ACTION: Continue to contact Community Charter organization members and invite them to “sign” the Cowlitz Community Charter 2020 Annual Agenda and Objectives. (Sharon)

ACTION: Email the list of job duties to Michael so he can develop a job description. (Sharon)

Next Meeting: March 18, 2020