Board Minutes 6/15/21

Cowlitz Community Network Board Meeting
Tuesday, June 15, 2021 | 11:30 – 1:00PM

MINUTES

Present: Michael O’Neill, Gabby Meador, Corie Dow-Cramer, Kay Gunter, Louise Brown
Guests: Amanda Davis Staff: Amber Rosewood

Introductions and Icebreaker
Michael welcomed attendees and thanked everyone for their participation, and Gabby led an icebreaker.

Additions to Agenda
There were no additions to the agenda.

Minutes
The May Board meeting minutes were sent to members for their review prior to the meeting. Motion to approve the May 18, 2021 Board meeting minutes as presented (Corie), second (Kay). The motion carried.

Grant Status Reports
Cowlitz County Health & Human Services Financial Literacy Grant $10,000
Financial Literacy Training | Jul 1, 2020 – Jun 30, 2021
Current Request: $510.00 | Remaining Balance: $2,400.00

Financial Literacy funding is for training at-risk youth and financially vulnerable families. Training topics are geared to the audience and may include Bank on It, Setting Financial Goals, Borrowing Basics, Saving, etc. Financial Literacy content is included in the monthly newsletter to stakeholders include lessons for children and information on budgeting and credit for adults. The Network is offering virtual learning sessions with our community partners over the summer. We have built out our online resources, pre-scheduled financial literacy resources to our social media accounts and drafted newsletters containing financial literacy links and trainings.

Cowlitz County Health & Human Services Behavioral Health Grant $10,800
Help for At-Risk Youth with Behavioral Issues in Child Care | Jul 1, 2019 – Jun 30, 2021
Current Request: $925.00 | Remaining Balance: $ 3,336.30

Behavioral Health funding provides technical assistance and training for childcare providers who serve children with challenging behavioral needs and support for families. CCN Behavioral Health emails to stakeholders include a connection to local learning opportunities and behavioral health evidence-based information and resources. The Network is providing STARS Hours eligible virtual training events on June 22nd and June 29th.

WA Department of Commerce/Seattle Foundation Child Care Partnership Grant $60,000
Child Care Access Report | Sep 23, 2020 – Jun 30, 2021
Current Request: $6,461.76 | Remaining Balance: $29,476.40

This grant was awarded in the amount of $30,000 in reimbursable funds from the Dept of Commerce and $30,000 in upfront funding from the Seattle Foundation. Monthly invoices reflect the split in funding. Child Care Partnership funding CCN supports local partnerships to develop action plans that stabilize and expand child care capacity. The project funds the supplemental work of the Cowlitz Community Charter as outlined in the 2020 Annual Agenda and Objectives. The Network is currently working with contracted partners on the CCPG for survey collection, family engagement, developing the child care access report and outreach and advocacy. The Network and project partners will host focus groups in June and release the results of the Child Care Family Survey.

Old Business
A board retreat was scheduled for Saturday, July 10, 2021, from 10am-3pm at Youth and Family Link, 907 Douglas St. in Longview. Board members were encouraged to attend and lunch will be provided.

Michael reported that the Cowlitz Community Charter meeting was successful and that participants reviewed the Child Care Access Report One Page Overview, discussed reactions to the data presented and brainstormed ways in which the Charter could address the issues identified.

New Business
There was no new business.

Financial Report
The Funds Status Report and Expense Report were sent to members for their review prior to the meeting. Motion to approve the June 2021 Expense Report as presented (Corie), second (Louise). The motion carried.

Expenses
Cowlitz County Treasurer Payroll Transfer $ 3,000.00
ADP Payroll $ 3,425.48
ADP Payroll Fees $ 57.66
Survey Monkey Subscription $ 107.02
Zoom Subscription $ 145.84
Boast Subscription $ 49.00
Canva Subscription $ 12.95
Advertising Facebook/Radio $ 1,159.50
Incentives Gift Cards/Giveaways $ 11.787.62
Subcontractors Contracts $ 11,050.00
Printing All Program Printing $ 1,350.00
Conscious Discipline Book Order $ 1,916.11

Account Balances
Red Canoe Savings $ 10.16
Red Canoe Checking $ 5,216.94
Cowlitz County Treasurer $ 65,174.57

Upcoming Community Events
Youth and Family Link will participate in the upcoming Fill the Canoe event in with Red Canoe Credit Union and plan to distribute 600 backpacks.

Next Meeting: Tuesday, July 20, 2021, 11:30am-1pm

Board Minutes 5/18/21

Cowlitz Community Network Board Meeting

Tuesday, May 18, 2021 | 11:30 – 1:00PM

MINUTES

Present: Michael O’Neill, Gabby Meador, Jeane Conrad, Corie Dow-Cramer, Jill Groves Staff: Amber Rosewood

Introductions and Icebreaker

Michael welcomed attendees and thanked everyone for their participation, and Gabby led an icebreaker.

Additions to Agenda

There were no additions to the agenda.

Minutes

The April Board meeting minutes were sent to members for their review prior to the meeting. Motion to approve the April 20, 2021 Board meeting minutes as presented (Corie), second (Jill). The motion carried.

Grant Status Reports

Cowlitz County Health & Human Services Financial Literacy Grant                           $10,000

Financial Literacy Training | Jul 1, 2020 – Jun 30, 2021      

Current Request: $432.00 | Remaining Balance: $2,910.00

Financial Literacy funding is for training at-risk youth and financially vulnerable families. Training topics are geared to the audience and may include Bank on It, Setting Financial Goals, Borrowing Basics, Saving, etc. Financial Literacy content is included in the monthly newsletter to stakeholders include lessons for children and information on budgeting and credit for adults. The Network is offering virtual learning sessions with our community partners over the summer. We have built out our online resources, pre-scheduled financial literacy resources to our social media accounts and drafted newsletters containing financial literacy links and trainings.

Cowlitz County Health & Human Services Behavioral Health Grant                           $10,800

Help for At-Risk Youth with Behavioral Issues in Child Care | Jul 1, 2019 – Jun 30, 2021

Current Request: $1,008 | Remaining Balance: $ 4,261.30

Behavioral Health funding provides technical assistance and training for childcare providers who serve children with challenging behavioral needs and support for families. CCN Behavioral Health emails to stakeholders including a connection to local learning opportunities and behavioral health evidence-based information and resources. The Network is providing STARS Hours eligible virtual training events on June 22nd and June 29th.

WA Department of Commerce/Seattle Foundation Child Care Partnership Grant     $60,000

Child Care Access Report | Sep 23, 2020 – Jun 30, 2021

Current Request: $7,516.12 | Remaining Balance: $35,938.16

This grant was awarded in the amount of $30,000 in reimbursable funds from the Dept of Commerce and $30,000 in upfront funding from the Seattle Foundation. Monthly invoices reflect the split in funding. Child Care Partnership funding CCN supports local partnerships to develop action plans that stabilize and expand child care capacity. The project funds the supplemental work of the Cowlitz Community Charter as outlined in the 2020 Annual Agenda and Objectives. The Network is currently working with contracted partners on the CCPG for survey collection, family engagement, developing the child care access report and outreach and advocacy. The Network and project partners will host focus groups in June and release the results of the Child Care Family Survey.

Old Business

A board retreat will be scheduled for July. Charlie, Corie and Gabby will connect with Michael to begin planning. Anyone else interested in helping with the agenda should contact Michael.

The next Cowlitz Community Charter Meeting will be held on Thursday, June 10th at 1pm to share the summary and Child Care Family Survey results with members.

New Business

Financial Report

The Funds Status Report and Expense Report were sent to members for their review prior to the meeting. Motion to approve the May 2021 Expense Report as presented (Charlie), second (Corie). The motion carried.

April Expenses

Cowlitz County Treasurer                      Payroll Transfer                                     $  3,000.00

ADP                                                     Payroll                                                  $  3,399.53

ADP                                                     Payroll Fees                                         $       57.66

Survey Monkey                                     Subscription                                         $     107.02

Zoom                                                    Subscription                                         $       16.20

Boast                                                   Subscription                                         $       49.00

Canva                                                  Subscription                                         $       12.95

Supplies & Mileage                               Amber Rosewood/Staples/USPS           $     183.08

CCPG Advertising                                Facebook/CRR                                     $     790.72

CCPG Incentives                                  Gift Cards                                             $     300.00

CCPG Subcontractors                           Contracts                                             $  5,000.00

Account Balances

Red Canoe Savings                                                                                          $        10.16

Red Canoe Checking                                                                                        $   5,302.29

Cowlitz County Treasurer                                                                                  $ 76,674.83

Upcoming Community Events

Youth and Family Link will participate in the upcoming Fill the Canoe event in partnership with Red Canoe Credit Union in Castle Rock, Woodland and Longview/Kelso.

The Longview School District will hold a session about the Eviction Moratorium on June 10th.

Next Meeting: Tuesday, June 15, 2021, 11:30am-1pm

Board Minutes 4/20/21

Cowlitz Community Network Board Meeting
Tuesday, April 20, 2021 | 11:30 – 1:00PM

MINUTES

Present: Michael O’Neill, Kay Gunter, Louise Brown, Gabby Meador, Jeane Conrad, Corie Dow-Cramer, Laurie Severson Guests: Amanda Davis Staff: Amber Rosewood

Introductions and Icebreaker
Michael welcomed attendees and thanked everyone for their participation, and Gabby led an icebreaker.

Additions to Agenda
There were no additions to the agenda.

Minutes
The March Board meeting minutes were sent to members for their review prior to the meeting. Motion to approve the March 16, 2021 Board meeting minutes as presented (Corie), second (Kay). The motion carried.

Grant Status Reports
Cowlitz County Health & Human Services Financial Literacy Grant $10,000
Financial Literacy Training | Jul 1, 2020 – Jun 30, 2021
Current Request: $735.00 | Remaining Balance: $3,352.00

Financial Literacy funding is for training at-risk youth and financially vulnerable families. Training topics are geared to the audience and may include Bank on It, Setting Financial Goals, Borrowing Basics, Saving, etc. Financial Literacy content is included in the monthly newsletter to stakeholders include lessons for children and information on budgeting and credit for adults. The Network is working to schedule virtual learning sessions with our community partners. We have built out our online resources, pre-scheduled financial literacy resources to our social media accounts and drafted newsletters containing financial literacy links and trainings.

Cowlitz County Health & Human Services Behavioral Health Grant $10,800
Help for At-Risk Youth with Behavioral Issues in Child Care | Jul 1, 2019 – Jun 30, 2021
Current Request: $1,034.00 | Remaining Balance: $ 4,289.00

Behavioral Health funding provides technical assistance and training for childcare providers who serve children with challenging behavioral needs and support for families. CCN Behavioral Health emails to stakeholders include a connection to local learning opportunities and behavioral health evidence-based information and resources. The Network is providing four STARS Hours eligible virtual training events between April – June, 2021.

Community Foundation of SW WA Behavioral Health Grant: $25,000
Help for At-Risk Youth with Behavioral Issues in Child Care | Awarded Dec 2019
Current Expenditures: N/A | Remaining Balance: $11,611.35

The Behavioral Health funding provides technical assistance and training for childcare providers and offers training and resources for family members who have children with behavioral challenges. The Network has scheduled a virtual book club to begin reading Conscious Discipline – Expanded and Updated and will pilot an online book club using a Private Facebook Group to begin reading Easy to Love, Hard to Discipline.

WA Department of Commerce/Seattle Foundation Child Care Partnership Grant $60,000
Child Care Access Report | Sep 23, 2020 – Jun 30, 2021
Current Request: $6,529.70 | Remaining Balance: $43,454.68

This grant was awarded in the amount of $30,000 in reimbursable funds from the Dept of Commerce and $30,000 in upfront funding from the Seattle Foundation. Monthly invoices reflect the split in funding. Child Care Partnership funding CCN supports local partnerships to develop action plans that stabilize and expand child care capacity. The project funds the supplemental work of the Cowlitz Community Charter as outlined in the 2020 Annual Agenda and Objectives. The Network is currently working with contracted partners on the CCPG for survey collection, family engagement, developing the child care access report and outreach and advocacy.

Old Business
The board discussed planning for a Board retreat to determine next steps for the Network. Amber will send a survey to Board members to figure out a good day and time. Members that would like to help with planning can contact Michael.

New Business
The board discussed planning for a Community Charter Meeting to present information about the Child Care Access Report and next steps for the project. Amber will send a survey to the Board members to figure out a good day and time. Motion to approve the Expense Report (Gabby); second (Jeane). The motion carried.

Financial Report
The Funds Status Report and Expense Report were sent to members for their review prior to the meeting. Charlie and Amber met to discuss financial documents for recordkeeping and the board will include this topic in the Board retreat agenda.

March Expenses
Cowlitz County Treasurer Payroll Transfer $ 3,000.00
ADP Payroll $ 3,399.53
ADP Payroll Fees $ 57.66
Survey Monkey Subscription $ 107.02
Zoom Subscription $ 16.20
Boast Subscription $ 49.00
Canva Subscription $ 12.95
Facebook Advertising $ 50.99

Account Balances
Red Canoe Savings $ 10.16
Red Canoe Checking $ 2,995.55
Cowlitz County Treasurer $ 79,327.63

Upcoming Community Events

Next Meeting: Tuesday, May 18, 2021, 11:30am-1pm

Board Minutes 3/16/21

Cowlitz Community Network Board Meeting

Cowlitz County Admin Building Annex | 207 4th Avenue N. Kelso, WA 98626

Tuesday, March 16, 2021 | 11:30 – 1:00PM

MINUTES

Present by Phone: Michael O’Neill, Kay Gunter, Louise Brown, Gabby Meador,

Charlie Gourde, Jeane Conrad, Corie Dow-Cramer, Laurie Severson Guests: Amanda Davis

Staff: Amber Rosewood

Additions to Agenda

There were no additions to the agenda.

Welcome and Introductions

Michael welcomed attendees and thanked everyone for their participation. A call-in number was provided for Board members and guests. 

Minutes

The February Board meeting minutes were sent to members for their review prior to the meeting.  

Motion to approve the February 16, 2021 Board meeting minutes as presented (Corie), second (Charlie). The motion carried.

Grant Status Reports

Cowlitz County Health & Human Services Financial Literacy Grant                           $10,000

Financial Literacy Training | Jul 1, 2020 – Jun 30, 2021      

Current Request: $884.00 | Remaining Balance: $4,087.00

Financial Literacy funding is for training at-risk youth and financially vulnerable families. Training topics are geared to the audience and may include Bank on It, Setting Financial Goals, Borrowing Basics, Saving for Cars/College/Housing, etc. CCN Financial Literacy emails to stakeholders include lessons for children and information on budgeting and credit for adults. The Network is working to schedule virtual learning sessions with our community partners. We have built out our online resources, pre-scheduled financial literacy resources to our social media accounts and drafted newsletters containing financial literacy links and trainings.

Cowlitz County Health & Human Services Behavioral Health Grant                           $10,800

Help for At-Risk Youth with Behavioral Issues in Child Care | Jul 1, 2019 – Jun 30, 2021

Current Request: $803.00 | Remaining Balance: $ 5,323.00

Behavioral Health funding provides technical assistance and training for childcare providers who serve children with challenging behavioral needs and support for families. CCN Behavioral Health emails to stakeholders include a connection to local learning opportunities and behavioral health evidence-based information and resources. The Network is providing four STARS Hours eligible virtual training events between April – June, 2021.

Community Foundation of SW WA Behavioral Health Grant:                                      $25,000

Help for At-Risk Youth with Behavioral Issues in Child Care | Awarded Dec 2019

Current Expenditures: N/A | Remaining Balance: $11,661.35

The Behavioral Health funding provides technical assistance and training for childcare providers and offers training and resources for family members who have children with behavioral challenges. The Network applied for additional funding but was not chosen as a grantee for 2021.The Network has scheduled a virtual book club to begin reading Conscious Discipline – Expanded and Updated and will pilot an online book club using a Private Facebook Group to begin reading Easy to Love, Hard to Discipline.

WA Department of Commerce/Seattle Foundation Child Care Partnership Grant     $60,000

Child Care Access Report | Sep 23, 2020 – Jun 30, 2021

Current Request: $4,986.22 | Remaining Balance: $49,984.38

This grant was awarded in the amount of $30,000 in reimbursable funds from the Dept of Commerce and $30,000 in upfront funding from the Seattle Foundation. Monthly invoices reflect the split in funding. Child Care Partnership funding CCN supports local partnerships to develop action plans that stabilize and expand child care capacity for underserved areas and for historically marginalized communities. The project funds the supplemental work of the Cowlitz Community Charter as outlined in the 2020 Annual Agenda and Objectives. The Network is currently working with ten contracted partners on the CCPG for survey collection, family engagement, developing the child care access report and outreach and advocacy.

Old Business

The board discussed the recruitment and retention of new members and reaching out to other Networks in the state.

New Business

There is now an online calendar on the website and upcoming events include the Conscious Discipline – Building Resiliency in Uncertain Times Virtual Training on April 13th from 6:30-8pm, the Conscious Discipline Virtual Book Club on April 27th and upcoming Child Care Partnership Grant work group meetings.

Financial Report

The Funds Status Report and Expense Report were sent to members for their review prior to the meeting. Members discussed alternative financial documents for recordkeeping and Charlie volunteered to review current documents.

February Expenses

Cowlitz County Treasurer                   Payroll Transfer                                              $  3,000.00

ADP                                                    Payroll                                                             $  2,904.00

ADP                                                    Payroll Fees                                                    $       59.68

Survey Monkey                                   Subscription                                                    $      107.02

Zoom                                                   Subscription                                                    $        16.20

Boast                                                   Subscription                                                    $        49.00

Canva                                                 Subscription                                                    $        12.95

Facebook                                            Advertising                                                      $         82.41

More Power Technology Group         Website Migration                                           $       378.35

Account Balances

Red Canoe Savings                                                                                                    $        10.16

Red Canoe Checking                                                                                                 $   3,618.31

Cowlitz County Treasurer                                                                                           $ 82,769.84

Motion to approve the Expense Report (Gabby); second (Jeane). The motion carried.

Upcoming Community Events

3rd Annual Celebration of Children

April 12-17

Contact: cowlitzwoyc@gmail.com

Next Meeting: Tuesday, April 20, 2021, 11:30am-1pm

Board Minutes 2/16/21

Cowlitz Community Network Board Meeting

Cowlitz County Admin Building Annex | 207 4th Avenue N. Kelso, WA 98626

Tuesday, February 16, 2021 | 11:30 – 1:00PM

MINUTES

Present by Phone: Michael O’Neill, Kay Gunter, Louise Brown, Gabby Meador,

Charlie Gourde, Jeane Conrad, Corie Dow-Cramer, Tynna Purtteman Guests: Amanda Davis

Staff: Amber Rosewood

Additions to Agenda

There were no additions to the agenda.

Welcome and Introductions

Michael welcomed attendees and thanked everyone for their participation. A call-in number was provided for Board members and guests. 

Minutes and Actions

The January 19, 2021 Board meeting minutes were sent to members for their review prior to the meeting. Of the five action items, two were completed and three are in progress.

Motion to approve the January 19, 2021 Board meeting minutes as presented (Charlie), second (Gabby). The motion carried.

Grant Status Reports

Cowlitz County Health & Human Services Financial Literacy Grant                           $10,000

Financial Literacy Training | Jul 1, 2020 – Jun 30, 2021      

Current Request: $ 755.00 | Remaining Balance: $4,971.00

Financial Literacy funding is for training at-risk youth and financially vulnerable families. Training topics are geared to the audience and may include Bank on It, Setting Financial Goals, Borrowing Basics, Saving for Cars/College/Housing, etc. CCN Financial Literacy emails to stakeholders include lessons for children and information on budgeting and credit for adults.

CCN is working to schedule a series of virtual and recorded trainings in collaboration with community partners.

  • : Finalize Financial Literacy training presenters and promote events (Amber)

Cowlitz County Health & Human Services Behavioral Health Grant                           $10,800

Help for At-Risk Youth with Behavioral Issues in Child Care | Jul 1, 2019 – Jun 30, 2021

Current Request: $500.00 | Remaining Balance: $ 6,126.00

Behavioral Health funding provides technical assistance and training for childcare providers who serve children with challenging behavioral needs and support for families. CCN Behavioral Health emails to stakeholders include a connection to local learning opportunities and behavioral health evidence-based information and resources.

CCN is working to schedule a series of virtual learning opportunities for child care providers and families to include STARS/CEU eligible Conscious Discipline curriculum.

  • : Finalize Behavioral Health training facilitators and promote events (Amber)

Community Foundation of SW WA Behavioral Health Grant:                                      $25,000

Help for At-Risk Youth with Behavioral Issues in Child Care | Awarded Dec 2019

Current Expenditures: N/A | Remaining Balance: $11,661.35

The Behavioral Health funding provides technical assistance and training for childcare providers and offers training and resources for family members who have children with behavioral challenges. The Network applied for additional funding but was not chosen as a grantee for 2021.

CCN is scheduling a virtual book club to begin reading Conscious Discipline – Expanded and Updated and will pilot an online book club using a Private Facebook Group to begin reading Easy to Love, Hard to Discipline.

  • ACTION: Finalize start dates and register participants for both book clubs (Amber)

WA Department of Commerce/Seattle Foundation Child Care Partnership Grant     $60,000

Child Care Access Report | Sep 23, 2020 – Jun 30, 2021

Current Request: $2,762.20 | Remaining Balance: $54,970.60

This grant was awarded in the amount of $30,000 in reimbursable funds from the Dept of Commerce and $30,000 in upfront funding from the Seattle Foundation. Monthly invoices reflect the split in funding. Child Care Partnership funding CCN supports local partnerships to develop action plans that stabilize and expand child care capacity for underserved areas and for historically marginalized communities. The project funds the supplemental work of the Cowlitz Community Charter as outlined in the 2020 Annual Agenda and Objectives.

CCN has finalized subcontract agreements with Youth and Family Link and the Children’s Discovery Museum; and Partnership agreements with the Highlands Neighborhood Association and the Revitalization-Association of South Kelso. There are five partner organizations currently reviewing contracts. Next steps in outreach include additional partner organizations, School Districts and child care providers. The English version of the Child Care Family Survey is live and Spanish and Chuukese translations will be provided for families. CCN will be advertising with The Daily News, Columbia River Reader and on social media for grant activities.

  • ACTION: Send CCPG information and the Communication Toolkit to board members (Amber)

Old Business The board welcomed board applicant Tynna Purtteman. Tynna shared information about her background and experience with Janus Youth Programs of Cowlitz County.

Motion to appoint Tynna Purtteman to the CCN Board (Louise); second (Charlie). The motion carried.

New Business

Amber, Jeane and Kay met to discuss Board Recruitment and Retention. Ideas included reaching out to potential board members from the smaller cities in Cowlitz County, create an onboarding process and provide historical reference materials and documents for new board members.

Financial Report

The February Funds Status Report and Expense Report were sent to members for their review prior to the meeting. Board members approved purchases outside of the normal monthly expenses to include an ad package from The Daily News and Columbia River Reader and Facebook advertising for the CCPG and charges for the website migration.

Expenses

Cowlitz County Treasurer                  Payroll Transfer                                        $  3,000.00

Cowlitz County Purchasing                Nov/Dec Phone                                               $       19.96

ADP                                                    Payroll                                            $  2,880.52

ADP                                                    Payroll Fees                                   $       59.68

Survey Monkey                                   Feb Subscription                                             $      107.02

Zoom                                                   Feb Subscription                                             $        16.20

Boast                                                   Feb Subscription                                             $        49.00

Conscious Discipline                          Book Order                                                     $   2,200.38

Account Balances

Red Canoe Savings                                                                                                    $        10.16

Red Canoe Checking                                                                                                 $   3,863.81

Cowlitz County Treasurer                                                                                           $ 86,739.84

Motion to approve the Expense Report (Kay); second (Jeane). The motion carried.

Upcoming Community Events

Virtual Strengthening Families

  • March 1 – April 20

Contact ramona.leber@cni.net

Board Action Items

Staff Action Items

  1. Finalize Financial Literacy training presenters and promote events
  2. Finalize Behavioral Health training facilitators and promote events
  3. Finalize start dates and register participants for both book clubs
  4. Send CCPG information and the Communication Toolkit to board members

Next Meeting: Tuesday, March 16, 2021, 11:30am-1pm

Board Minutes 1/19/21

Cowlitz Community Network Board Meeting

Cowlitz County Admin Building Annex | 207 4th Avenue N. Kelso, WA 98626

Tuesday, January 19, 2021 | 11:30 – 1:00PM

Present by Phone: Michael O’Neill, Kay Gunter, Louise Brown, Laurie Severson, Gabby Meador, Charlie Gourde, Jeane Conrad. Staff: Amber Rosewood

Additions to Agenda

There were no additions to the agenda.

Welcome and Introductions

Michael welcomed attendees and thanked everyone for their participation. A call-in number was provided for Board members and guests. 

Minutes and Actions

The December 15, 2020 Board meeting minutes were sent to members for their review prior to the meeting. Of the five action items, three were completed and two were in progress.

Motion to approve the December 15, 2020 Board meeting minutes as presented (Kay), second (Louise). The motion carried.

Grant Status Reports

Cowlitz County Health & Human Services Financial Literacy Grant                           $10,000

Financial Literacy Training | Jul 1, 2020 – Jun 30, 2021      

Current Request: $ 555.00 | Remaining Balance: $5,716.00

Financial Literacy funding is for training at-risk youth and financially vulnerable families. Training topics are geared to the audience and may include Bank on It, Setting Financial Goals, Borrowing Basics, Saving for Cars/College/Housing, etc. CCN Financial Literacy emails to stakeholders include lessons for children and information on budgeting and credit for adults.

CCN is scheduling a series of virtual and recorded trainings in collaboration with community partners. Financial Literacy emails will resume soon and contain age specific at-home learning and activities.

  • : Finalize Financial Literacy training presenters and create marketing materials (Amber)

Cowlitz County Health & Human Services Behavioral Health Grant                           $10,800

Help for At-Risk Youth with Behavioral Issues in Child Care | Jul 1, 2019 – Jun 30, 2021

Current Request: $485.00 | Remaining Balance: $ 6,626.00

Behavioral Health funding provides technical assistance and training for childcare providers who serve children with challenging behavioral needs and support for families. CCN Behavioral Health emails to stakeholders include a connection to local learning opportunities and behavioral health evidence-based information and resources.

CCN is scheduling to a series of virtual learning opportunities for child care providers and families to include STARS/CEU eligible Conscious Discipline curriculum.

  • : Finalize Behavioral Health training facilitators and create marketing materials (Amber)

Community Foundation of SW WA Behavioral Health Grant:                                      $25,000

Help for At-Risk Youth with Behavioral Issues in Child Care | Awarded Dec 2019

Current Expenditures: $150.00 | Remaining Balance: $11,661.35

The Behavioral Health funding provides technical assistance and training for childcare providers and offers training and resources for family members who have children with behavioral challenges. The Network applied for additional funding but was not chosen as a grantee for 2021.

CCN is scheduling a virtual book club to begin reading Conscious Discipline – Expanded and Updated in February and will pilot an online book club using a Private Facebook Group to begin reading Easy to Love, Hard to Discipline.

  • : Order books and plan distribution to participants (Amber)
  • ACTION: Finalize online book club partner and create marketing materials for both book clubs (Amber)

WA Department of Commerce/Seattle Foundation Child Care Partnership Grant     $60,000

Child Care Access Report | Sep 23, 2020 – Jun 30, 2021

Current Request: $912.20 | Remaining Balance: $57,732.80

This grant was awarded in the amount of $30,000 in reimbursable funds from the Dept of Commerce and $30,000 in upfront funding from the Seattle Foundation. Monthly invoices reflect the split in funding. Child Care Partnership funding CCN supports local partnerships to develop action plans that stabilize and expand child care capacity for underserved areas and for historically marginalized communities. The project funds the supplemental work of the Cowlitz Community Charter as outlined in the 2020 Annual Agenda and Objectives.

CCN has created subcontractor and partnership agreements to include procedures for evaluation and invoicing. The Child Care Access Report Work Group is expected to finalize the Family Survey and a first draft of the report by the end of the month. The Family Survey will launch on Feb 1st and run until the end of the month.

  • ACTION: Send CCPG Work Group information to board members (Amber)

Old Business

The board reviewed the final draft of the revised Policies and Procedures.

Motion to approve the Policies and Procedures as presented with a page number revision, (Louise), second (Kay). The motion carried.

The board reviewed the final draft of the revised Bylaws

Motion to approve the Bylaws as presented with a page number revision, (Louise), second (Charlie). The motion carried.

The website has been refreshed and is fully migrated to the CCN domain: CowlitzCommunityNetwork.com

New Business

The board welcomed board applicant Jeane Conrad. Jeane shared information about her background and service on the Kelso School District Board of Directors.

Motion to appoint Jeane Conrad to the CCN Board (Kay); second (Louise). The motion carried.

Amber proposed an increase in hours completed by the Program Coordinator between Jan-Jun 2021. Funding is available in the current grant allocations and additional hours are needed to complete grant activities and improve CCN communications with the community.

Motion to approve an increase in hours worked by the Program Coordinator, as presented between the months of Jan-Jun 2021 (Kay), second (Louise). The motion carried.

The board received information about CCPG Subcontracts Ready for Execution and the progress of potential contracts.

Motion to approve moving forward with the execution of CCPG contracts between CCN and community partners. Michael will sign CCPG agreements, Kay and Michael are authorized to approve partner invoice payments, and the board will receive monthly reports to ensure financial and grant oversight (Louise), second (Gabby). The motion carried.

Financial Report

The January Funds Status Report and Expense Report were sent to members for their review prior to the meeting. CCN has disconnected the landline at the annex building in favor of a voicemail only system that uses the same phone number. Amber will check for messages each week and the county will invoice for 12 months of service at the end of 2021.

Expenses

Cowlitz County Treasurer                   Feb Payroll Transfer                                       $  3,000.00

Cowlitz County Purchasing                June Phone                                                     $       11.05

ADP                                                    December Payroll                                           $  2,387.46

ADP                                                    December Payroll Fees                                  $       57.66

Survey Monkey                                   Basic – 1 month                                              $      107.02

Zoom                                                   Meeting – 1 month                                          $       16.20

Account Balances

Red Canoe Savings                                                                                                    $       10.16

Red Canoe Checking                                                                                                 $  4,004.91

Cowlitz County Treasurer                                                                                           $88,576.43

Motion to approve the Expense Report (Charlie); second (Louise). The vote was unanimous, and the motion carried.

Upcoming Events

New Parenthood in the Time of COVID: Finding resilience and perseverance for our clients and ourselves

When: January 29 @ 9:00 am – 5:00 pm Free (available to those serving Cowlitz County only)

Trainer: Heidi Koss, LMHC          Location: Zoom

Perinatal Mental Health Overview, COVID-19 impact, Strategies to find support for isolated parents. Effective interventions for non-mental health providers, Supporting ourselves and our clients through resilience building.

Register here: https://perinatalsupport.org/event/new-parenthood-in-the-time-of-covid/ CE credits available. 

Board Updates

Michael called for input and suggestions from members about the format and content of the board meetings. Members discussed ideas and Gabby will lead an Icebreaker to kick off future meetings.  

Board Action Items

Staff Action Items

  1. Finalize Financial Literacy training presenters and create marketing materials
  2. Finalize Behavioral Health training facilitators and create marketing materials
  3. Order Conscious Discipline books and plan distribution to participants
  4. Finalize online book club partner and create marketing materials for both book clubs
  5. Send CCPG Work Group information to the board

Next Meeting: Tuesday, February 16, 2021, 11:30am-1pm

Board Minutes 12/15/20

Cowlitz Community Network Board Meeting

Cowlitz County Admin Building Annex | 207 4th Avenue N. Kelso, WA 98626

Tuesday, December 15, 2020 | 11:30 – 1:00PM

MINUTES

Present by Phone: Michael O’Neill, Kay Gunter, Louise Brown, Corie Dow-Kramer, Laurie Severson, Gabby Meador, Charlie Gourde. Staff: Amber Rosewood

Additions to Agenda

There were no additions to the agenda.

Welcome and Introductions

Michael welcomed attendees and thanked everyone for their participation. A call-in number was provided for Board members and guests. 

Minutes and Actions

The November 17, 2020 Board meeting minutes were sent to members for their review prior to the meeting. Of the seven action items, four were completed and three were almost complete.

Motion to approve the November 17, 2020 Board meeting minutes as presented (Louise), second (Corie). The vote was unanimous, and the motion carried.

Monthly Financials

The December Expense Report and Funds Status Report were sent to members for their review prior to the meeting.  

Expenses

Cowlitz County Purchasing                Oct Phone                                                       $       11.54

Cowlitz County Treasurer                   Jan Payroll Transfer                                       $  3,000.00

ADP                                                     November Payroll                                           $  2,179.84

ADP                                                     November Payroll Fees                                  $       57.66

Zoom                                                   Meeting – 1 month                                          $       16.20

Account Balances

Red Canoe Savings                                                                                                    $       10.16

Red Canoe Checking                                                                                                 $  3,466.13

Cowlitz County Treasurer                                                                                           $92,456.43

Motion to approve the Expense Report (Louise); second (Corie). The vote was unanimous, and the motion carried.

Grant Status Reports

Cowlitz County Health & Human Services Financial Literacy Grant                            $10,000

Financial Literacy Training | Jul 1, 2020 – Jun 30, 2021      

Current Request: $692.00 | Remaining Balance: $6,271.00

Financial Literacy funding is for training at-risk youth and financially vulnerable families. Training topics are geared to the audience and may include Bank on It, Setting Financial Goals, Borrowing Basics, Saving for Cars/College/Housing, etc. CCN sends Financial Literacy emails to community partners and families, including lessons for children, and information on budgeting and credit for adults.

CCN is currently finalizing a schedule to offer a 4-part Money Smart virtual series for adults and virtual sessions of Money Smart for youth, in collaboration with community partners and local school districts, to begin in January 2021. Financial Literacy emails will resume after the new year and will contain age specific financial literacy at-home activities.

  • : Finalize Financial Literacy training schedule and partners (Amber)

Cowlitz County Health & Human Services Behavioral Health Grant Yr 3                    $10,800

Help for At-Risk Youth with Behavioral Issues in Child Care | Jul 1, 2019 – Jun 30, 2021

Current Request: $494.00 | Remaining Balance: $ 7,111.00

Behavioral Health funding provides technical assistance and training for childcare providers who serve children with challenging behavioral needs and offers training and resources for family members who have children with behavioral challenges. CCN sends Behavioral Health best practice emails to community partners, child care providers and families.

CCN is currently finalizing a schedule to offer virtual learning opportunities for child care providers and families, to begin in January 2021 to include STARS/CEU eligible Conscious Discipline curriculum.

  • : Finalize Behavioral Health training schedule and partners (Amber)

Community Foundation of SW WA Behavioral Health Grant:                                       $25,000

Help for At-Risk Youth with Behavioral Issues in Child Care | Awarded Dec 2019

Current Expenditures: $426.00 | Remaining Balance: $11,811.35

The Behavioral Health funding provides technical assistance and training for childcare providers who serve children with behavioral issues and offers training and resources for family members who have children with behavioral challenges. The Network applied for additional funding but was not chosen as a grantee for 2021.

CCN is offering one virtual/scheduled book club and one “on your own” book club using a Private Facebook Group, to begin in January 2021.

  • : Prepare book order for board approval (Amber)
  • ACTION: Finalize book club schedule and create Private Facebook Group (Amber)

WA Department of Commerce/Seattle Foundation Child Care Partnership Grant     $60,000

Child Care Access Report | Awarded Sep 2020

Current Request: $620.00 | Remaining Balance: $58,665.00

This grant was awarded in the amount of $30,000 in reimbursable funds from the Dept of Commerce and $30,000 in upfront funding from the Seattle Foundation. Monthly invoices reflect the split in funding. Child Care Partnership funding CCN supports local partnerships to develop action plans that stabilize and expand child care capacity for underserved areas and for historically marginalized communities. The project funds the supplemental work of the Cowlitz Community Charter as outlined in the 2020 Annual Agenda and Objectives.

CCN met with the Department of Commerce project manager for the Child Care Partnership Grant on Friday, December 11th. Corie and Michael attended the meeting and provided a summary to the board. The Child Care Access Report Work Group is drafting the family survey and the rest of the Work Groups will resume meeting after the new year.

Board Updates

The Draft Bylaws and Draft Policies and Procedures were sent to members for review prior to the meeting. Members discussed document revisions and updates to the Financial Policy. The Board will review the documents further and take action at the January meeting.

  • ACTION: Make updates and send drafts to the Board (Amber).

CCN received board member applications from Gabby Meador, Program Specialist for the Family and Community Resource Center at Woodland Public Schools and Charlie Gourde, Executive Director of the Children’s Justice and Advocacy Center. The candidates were given time to introduce themselves and welcomed questions.

Motion to appoint Gabby Meador to the CCN Board (Corie); second (Louise). The vote was unanimous, and the motion carried.

Motion to appoint Charlie Gourde to the CCN Board (Corie); second (Louise). The vote was unanimous, and the motion carried.

Upcoming Events

Michael spoke about Suicide Prevention training offered online and in-person by the QPR Institute. Corie provided information about an upcoming perinatal virtual training called New Parenthood in the Time of COVID: Finding resilience and perseverance for our clients and ourselves. Corie will provide registration information so that it can be linked in upcoming behavioral health newsletters.

Board Action Items

Staff Action Items

  1. Finalize Financial Literacy training schedule and partners
  2. Finalize Behavioral Health training schedule and partners
  3. Prepare book order for board approval
  4. Finalize book club schedule and create Private Facebook Group
  5. Make Financial Policy updates and send drafts to the Board

Next Meeting: Tuesday, January 19, 2020, 11:30am-1pm