Board Minutes 1/19/21

Cowlitz Community Network Board Meeting

Cowlitz County Admin Building Annex | 207 4th Avenue N. Kelso, WA 98626

Tuesday, January 19, 2020 | 11:30 – 1:00PM

Present by Phone: Michael O’Neill, Kay Gunter, Louise Brown, Laurie Severson, Gabby Meador, Charlie Gourde, Jeane Conrad. Staff: Amber Rosewood

Additions to Agenda

There were no additions to the agenda.

Welcome and Introductions

Michael welcomed attendees and thanked everyone for their participation. A call-in number was provided for Board members and guests. 

Minutes and Actions

The December 15, 2020 Board meeting minutes were sent to members for their review prior to the meeting. Of the five action items, three were completed and two were in progress.

Motion to approve the December 15, 2020 Board meeting minutes as presented (Kay), second (Louise). The motion carried.

Grant Status Reports

Cowlitz County Health & Human Services Financial Literacy Grant                           $10,000

Financial Literacy Training | Jul 1, 2020 – Jun 30, 2021      

Current Request: $ 555.00 | Remaining Balance: $5,716.00

Financial Literacy funding is for training at-risk youth and financially vulnerable families. Training topics are geared to the audience and may include Bank on It, Setting Financial Goals, Borrowing Basics, Saving for Cars/College/Housing, etc. CCN Financial Literacy emails to stakeholders include lessons for children and information on budgeting and credit for adults.

CCN has scheduled a series of virtual and recorded trainings in collaboration with community partners to include (5) 2-day, 4-part sessions and (3) stand-alone virtual, recorded trainings. Financial Literacy emails will resume soon and contain age specific at-home learning and activities.

Feb 2-3:  4 Part FL Series                  Feb 22:  FL Training               Mar 2-3:  4 Part FL Series

Mar 22:   FL Training                          Apr 6-7:  4 Part FL Series       Apr 19:  FL Training

May 4-5: 4 Part FL Series                  Jun 1-2: 4 Part FL Series

  • : Finalize Financial Literacy training presenters and create marketing materials (Amber)

Cowlitz County Health & Human Services Behavioral Health Grant                           $10,800

Help for At-Risk Youth with Behavioral Issues in Child Care | Jul 1, 2019 – Jun 30, 2021

Current Request: $485.00 | Remaining Balance: $ 6,626.00

Behavioral Health funding provides technical assistance and training for childcare providers who serve children with challenging behavioral needs and support for families. CCN Behavioral Health emails to stakeholders include a connection to local learning opportunities and behavioral health evidence-based information and resources.

CCN has scheduled to offer a series of virtual learning opportunities for child care providers and families to include STARS/CEU eligible Conscious Discipline curriculum.

Tue, Mar 9th    NEAR Sciences, Michael O’Neill

Tue, Apr 13th   Conscious Discipline, Laurie Severson and Jill Groves

Tue, May 11th  TBD  

Tue, Jun 8th        TBD

  • : Finalize Behavioral Health training facilitators and create marketing materials (Amber)

Community Foundation of SW WA Behavioral Health Grant:                                      $25,000

Help for At-Risk Youth with Behavioral Issues in Child Care | Awarded Dec 2019

Current Expenditures: $426.00 | Remaining Balance: $11,811.35

The Behavioral Health funding provides technical assistance and training for childcare providers and offers training and resources for family members who have children with behavioral challenges. The Network applied for additional funding but was not chosen as a grantee for 2021.

CCN has scheduled a virtual book club to begin reading Conscious Discipline – Expanded and Updated in February and will pilot an online book club using a Private Facebook Group to begin reading Easy to Love, Hard to Discipline in March.

Virtual Meetings:         Feb 23, Mar 23, Apr 27, May 25, Jun 22, Laurie Severson and Jill Groves

Facebook Group:        Mar 1 – Jun 30

  • : Order books and plan distribution to participants (Amber)
  • ACTION: Finalize online book club partner and create marketing materials for both book clubs (Amber)

WA Department of Commerce/Seattle Foundation Child Care Partnership Grant     $60,000

Child Care Access Report | Sep 23, 2020 – Jun 30, 2021

Current Request: $912.20 | Remaining Balance: $57,773.00

This grant was awarded in the amount of $30,000 in reimbursable funds from the Dept of Commerce and $30,000 in upfront funding from the Seattle Foundation. Monthly invoices reflect the split in funding. Child Care Partnership funding CCN supports local partnerships to develop action plans that stabilize and expand child care capacity for underserved areas and for historically marginalized communities. The project funds the supplemental work of the Cowlitz Community Charter as outlined in the 2020 Annual Agenda and Objectives.

CCN has created subcontractor and partnership agreements to include procedures for evaluation and invoicing. The Child Care Access Report Work Group is expected to finalize the Family Survey and a first draft of the report by the end of the month. The Family Survey will launch on Feb 1st and run until the end of the month.

  • ACTION: Send CCPG Work Group information to board members (Amber)

Old Business

The board reviewed the final draft of the revised Policies and Procedures.

Motion to approve the Policies and Procedures as presented with a page number revision, (Louise), second (Kay). The motion carried.

The board reviewed the final draft of the revised Bylaws

Motion to approve the Bylaws as presented with a page number revision, (Louise), second (Charlie). The motion carried.

The website has been refreshed and is fully migrated to the CCN domain: CowlitzCommunityNetwork.com

New Business

The board welcomed board applicant Jeane Conrad. Jeane shared information about her background and service on the Kelso School District Board of Directors.

Motion to appoint Jeane Conrad to the CCN Board (Kay); second (Louise). The motion carried.

Amber proposed an increase in hours completed by the Program Coordinator between Jan-Jun 2021. Funding is available in the current grant allocations and additional hours are needed to complete grant activities and improve CCN communications with the community.

Motion to approve an increase in hours worked by the Program Coordinator, as presented between the months of Jan-Jun 2021 (Kay), second (Louise). The motion carried.

The board received information about CCPG Subcontracts Ready for Execution and the progress of potential contracts.

Motion to approve moving forward with the execution of CCPG contracts between CCN and community partners. Michael will sign CCPG agreements, Kay and Michael are authorized to approve partner invoice payments, and the board will receive monthly reports to ensure financial and grant oversight (Louise), second (Gabby). The motion carried.

Financial Report

The January Funds Status Report and Expense Report were sent to members for their review prior to the meeting. CCN has disconnected the landline at the annex building in favor of a voicemail only system that uses the same phone number. Amber will check for messages each week and the county will invoice for 12 months of service at the end of 2021.

Expenses

Cowlitz County Treasurer                   Feb Payroll Transfer                                       $  3,000.00

Cowlitz County Purchasing                June Phone                                                     $       11.05

ADP                                                    December Payroll                                           $  2,387.46

ADP                                                    December Payroll Fees                                  $       57.66

Survey Monkey                                   Basic – 1 month                                              $      107.02

Zoom                                                   Meeting – 1 month                                          $       16.20

Account Balances

Red Canoe Savings                                                                                                    $       10.16

Red Canoe Checking                                                                                                 $  4,004.91

Cowlitz County Treasurer                                                                                           $88,576.43

Motion to approve the Expense Report (Charlie); second (Louise). The vote was unanimous, and the motion carried.

Upcoming Events

New Parenthood in the Time of COVID: Finding resilience and perseverance for our clients and ourselves

When: January 29 @ 9:00 am – 5:00 pm Free (available to those serving Cowlitz County only)

Trainer: Heidi Koss, LMHC          Location: Zoom

Perinatal Mental Health Overview, COVID-19 impact, Strategies to find support for isolated parents. Effective interventions for non-mental health providers, Supporting ourselves and our clients through resilience building.

Register here: https://perinatalsupport.org/event/new-parenthood-in-the-time-of-covid/ CE credits available. 

Board Updates

Michael called for input and suggestions from members about the format and content of the board meetings. Members discussed ideas and Gabby will lead an Icebreaker to kick off future meetings.  

Board Action Items

Staff Action Items

  1. Finalize Financial Literacy training presenters and create marketing materials
  2. Finalize Behavioral Health training facilitators and create marketing materials
  3. Order Conscious Discipline books and plan distribution to participants
  4. Finalize online book club partner and create marketing materials for both book clubs
  5. Send CCPG Work Group information to the board

Next Meeting: Tuesday, February 16, 2021, 11:30am-1pm

Board Minutes 12/15/20

Cowlitz Community Network Board Meeting

Cowlitz County Admin Building Annex | 207 4th Avenue N. Kelso, WA 98626

Tuesday, December 15, 2020 | 11:30 – 1:00PM

MINUTES

Present by Phone: Michael O’Neill, Kay Gunter, Louise Brown, Corie Dow-Kramer, Laurie Severson, Gabby Meador, Charlie Gourde. Staff: Amber Rosewood

Additions to Agenda

There were no additions to the agenda.

Welcome and Introductions

Michael welcomed attendees and thanked everyone for their participation. A call-in number was provided for Board members and guests. 

Minutes and Actions

The November 17, 2020 Board meeting minutes were sent to members for their review prior to the meeting. Of the seven action items, four were completed and three were almost complete.

Motion to approve the November 17, 2020 Board meeting minutes as presented (Louise), second (Corie). The vote was unanimous, and the motion carried.

Monthly Financials

The December Expense Report and Funds Status Report were sent to members for their review prior to the meeting.  

Expenses

Cowlitz County Purchasing                Oct Phone                                                       $       11.54

Cowlitz County Treasurer                   Jan Payroll Transfer                                       $  3,000.00

ADP                                                     November Payroll                                           $  2,179.84

ADP                                                     November Payroll Fees                                  $       57.66

Zoom                                                   Meeting – 1 month                                          $       16.20

Account Balances

Red Canoe Savings                                                                                                    $       10.16

Red Canoe Checking                                                                                                 $  3,466.13

Cowlitz County Treasurer                                                                                           $92,456.43

Motion to approve the Expense Report (Louise); second (Corie). The vote was unanimous, and the motion carried.

Grant Status Reports

Cowlitz County Health & Human Services Financial Literacy Grant                            $10,000

Financial Literacy Training | Jul 1, 2020 – Jun 30, 2021      

Current Request: $692.00 | Remaining Balance: $6,271.00

Financial Literacy funding is for training at-risk youth and financially vulnerable families. Training topics are geared to the audience and may include Bank on It, Setting Financial Goals, Borrowing Basics, Saving for Cars/College/Housing, etc. CCN sends Financial Literacy emails to community partners and families, including lessons for children, and information on budgeting and credit for adults.

CCN is currently finalizing a schedule to offer a 4-part Money Smart virtual series for adults and virtual sessions of Money Smart for youth, in collaboration with community partners and local school districts, to begin in January 2021. Financial Literacy emails will resume after the new year and will contain age specific financial literacy at-home activities.

  • : Finalize Financial Literacy training schedule and partners (Amber)

Cowlitz County Health & Human Services Behavioral Health Grant Yr 3                    $10,800

Help for At-Risk Youth with Behavioral Issues in Child Care | Jul 1, 2019 – Jun 30, 2021

Current Request: $494.00 | Remaining Balance: $ 7,111.00

Behavioral Health funding provides technical assistance and training for childcare providers who serve children with challenging behavioral needs and offers training and resources for family members who have children with behavioral challenges. CCN sends Behavioral Health best practice emails to community partners, child care providers and families.

CCN is currently finalizing a schedule to offer virtual learning opportunities for child care providers and families, to begin in January 2021 to include STARS/CEU eligible Conscious Discipline curriculum.

  • : Finalize Behavioral Health training schedule and partners (Amber)

Community Foundation of SW WA Behavioral Health Grant:                                       $25,000

Help for At-Risk Youth with Behavioral Issues in Child Care | Awarded Dec 2019

Current Expenditures: $426.00 | Remaining Balance: $11,811.35

The Behavioral Health funding provides technical assistance and training for childcare providers who serve children with behavioral issues and offers training and resources for family members who have children with behavioral challenges. The Network applied for additional funding but was not chosen as a grantee for 2021.

CCN is offering one virtual/scheduled book club and one “on your own” book club using a Private Facebook Group, to begin in January 2021.

  • : Prepare book order for board approval (Amber)
  • ACTION: Finalize book club schedule and create Private Facebook Group (Amber)

WA Department of Commerce/Seattle Foundation Child Care Partnership Grant     $60,000

Child Care Access Report | Awarded Sep 2020

Current Request: $620.00 | Remaining Balance: $58,665.00

This grant was awarded in the amount of $30,000 in reimbursable funds from the Dept of Commerce and $30,000 in upfront funding from the Seattle Foundation. Monthly invoices reflect the split in funding. Child Care Partnership funding CCN supports local partnerships to develop action plans that stabilize and expand child care capacity for underserved areas and for historically marginalized communities. The project funds the supplemental work of the Cowlitz Community Charter as outlined in the 2020 Annual Agenda and Objectives.

CCN met with the Department of Commerce project manager for the Child Care Partnership Grant on Friday, December 11th. Corie and Michael attended the meeting and provided a summary to the board. The Child Care Access Report Work Group is drafting the family survey and the rest of the Work Groups will resume meeting after the new year.

Board Updates

The Draft Bylaws and Draft Policies and Procedures were sent to members for review prior to the meeting. Members discussed document revisions and updates to the Financial Policy. The Board will review the documents further and take action at the January meeting.

  • ACTION: Make updates and send drafts to the Board (Amber).

CCN received board member applications from Gabby Meador, Program Specialist for the Family and Community Resource Center at Woodland Public Schools and Charlie Gourde, Executive Director of the Children’s Justice and Advocacy Center. The candidates were given time to introduce themselves and welcomed questions.

Motion to appoint Gabby Meador to the CCN Board (Corie); second (Louise). The vote was unanimous, and the motion carried.

Motion to appoint Charlie Gourde to the CCN Board (Corie); second (Louise). The vote was unanimous, and the motion carried.

Upcoming Events

Michael spoke about Suicide Prevention training offered online and in-person by the QPR Institute. Corie provided information about an upcoming perinatal virtual training called New Parenthood in the Time of COVID: Finding resilience and perseverance for our clients and ourselves. Corie will provide registration information so that it can be linked in upcoming behavioral health newsletters.

Board Action Items

Staff Action Items

  1. Finalize Financial Literacy training schedule and partners
  2. Finalize Behavioral Health training schedule and partners
  3. Prepare book order for board approval
  4. Finalize book club schedule and create Private Facebook Group
  5. Make Financial Policy updates and send drafts to the Board

Next Meeting: Tuesday, January 19, 2020, 11:30am-1pm